Minutes for November 10, 2020
STATEMENT OF COUNCIL PROCEEDINGS
November 10, 2020
The Ogden City Council met in Regular Session on Tuesday, November 10th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Pro Tem Brian Reimers presided. Denny Good was present via phone. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. Absent: None. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter, Police Chief Mick Bailey and City Attorney Lee Johnson. Additional attendees present were 1 guest.
Weber made a motion, Ohlson seconded to approve the agenda as presented.
Ayes: All Present, Motion Carried.
Department reports were presented. Library Director Lori Reutter noted they are remaining open with social distancing in place and wearing masks. City Administrator Emily Clausen reported she was contacted by an Ames realtor that may have a developer interested in the Peterson Drive property for 5-6 new homes. He wondered about tax abatement options, and what our housing development requirements are. He also had an individual interested that had horses. He was informed we have an ordinance against livestock and that we would be open to hear any proposals. An architect had reached out as well about a potential project on West Walnut. They were inquiring about losing a few parking spaces for drive-thru access. Council would like to review some plans before making any decisions. I was also contacted by an individual that may be purchasing the mobile home park. He wanted to know if we had any concerns or past issues and if it was possible to bring in newer homes. I sent him copies of our code on mobile homes and building and land regulations. Annie and Dan Lake are working to get their damaged tree down near the distribution regulator station. Self- evaluations were due November 6th. Reviews may be scheduled the week of November 16th. The chassis payments on the new fire trucks are being paid with reserve funds. The new trucks should be here in February/March 2021. With new updates on Covid-19 we have decided to not accept any more reservations at the Leonard Good Community Center until the first of January 2021.
Mayor Pro Tem Reimers asked if there were any questions or items to be removed from the Consent Agenda. Anderson made a motion, Liston seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, October 13th, 2020 regular meeting. 2) Treasurer’s Report for October 2020. 3) Claims List from October 10th through November 6th, 2020. 4) Resolution No. 202011-500 – “A Resolution accepting the 2019-2020 Annual Finance Report.”
Ayes: All Present, Motion Carried.
TREASURER’S REPORT:
BEGINNING BALANCE: 2,305,820.09
| FUND | RECEIVED | EXPENDED | TRANSFER IN | TRANSFER OUT | INVEST- MENTS |
| 001-GENERAL FUND | 252,832.39 | 79,183.37 | — | — | 50,000.00 |
| 110-ROAD USE TAX | 17,676.86 | 95,643.42 | — | — | — |
| 112-TRUST & AGENCY | 88,585.31 | — | — | — | — |
| 121-L.O.S.T. | 16,692.76 | 600.00 | — | — | 125,000.00 |
| 160-RURAL FIRE | — | — | — | — | — |
| 177-ASSET FORFEITURE | — | — | — | — | — |
| 200-DEBT SERVICE | 44,952.78 | — | — | — | — |
| 301-PARK IMPROVEMENTS | — | — | — | — | — |
| 302-POLICE CAR | — | — | — | — | — |
| 303-TRUCK FUND | — | — | — | — | — |
| 305-KOUHNS FUND PROJECT | — | — | — | — | — |
| 306-FIRE EQUIPMENT | 795.00 | — | — | — | 3,256.25 |
| 307-SEWER PROJECTS | — | — | — | — | — |
| 309-WARNING SIREN FUND | — | — | — | — | — |
| 310-DOWNTOWN IMPROVEMENTS | — | — | — | — | — |
| 312-EMS EQUIPMENT FUND | — | — | — | — | — |
| 313-STREET EQUIPMENT FUND | — | — | — | — | — |
| 500-PERPETUAL CARE FUND | — | — | 50.00 | 50.00 | 71,439.79 |
| 610-SANITARY SEWER | 56,124.49 | 19,624.47 | 105,117.76 | 28,914.08 | — |
| 612-SEWER SINKING FUND | — | — | 28,914.08 | — | — |
| 740-STORM SEWER | 3,017.87 | 60,190.84 | — | — | — |
| GRAND TOTAL: | 480,677.46 | 255,242.10 | 134,081.84 | 28,964.08 | 249,696.04 |
ENDING BALANCE: 2,636,373.21
CLAIMS LIST:
PAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY COPIER CHARGES OCTOBER 2020 | $ 187.23 |
| AFLAC | AFLAC CONTRIBUTION-NOVEMBER 2020 | $ 335.22 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 347.35 |
| DELTA DENTAL | DENTAL INS. COVERAGE 11/1-11/30/2020 | $ 611.68 |
| EFTPS | 10.16.2020 FEDERAL PAYROLL TAXES | $ 3,175.91 |
| EFTPS | 10.30.2020 FEDERAL PAYROLL TAXES | $ 3,481.57 |
| HSA BANK | HEALTH SAVINGS ACCOUNT NOVEMBER ’20 | $ 1,499.98 |
| IA DEPT OF REVENUE | STATE PAYROLL TAXES-OCTOBER 2020 | $ 1,772.00 |
| IMAGETEK | RADIX SUBSCRIPTION- NOVEMBER 2020 | $ 130.00 |
| IOWA RURAL WATER ASSOCIATION | VISION INSURANCE-NOVEMBER 2020 | $ 59.10 |
| IPERS | RETIREMENT-OCTOBER 2020 | $ 7,047.11 |
| VERIZON | CELL PHONE SERVICE 10/16-11/15/2020 | $ 236.59 |
| WELLMARK | HEALTH INSURANCE NOVEMBER 2020 | $ 10,214.04 |
| TOTAL: | $ 29,097.78 |
UNPAID CLAIMS
| ACCESS SYSTEMS | TOTAL IT CARE – NOVEMBER 2020 | $ 855.01 |
| ACCESS SYSTEMS-LIBRARY | MONTHLY COPIER CHARGES-OCTOBER ’20 | $ 124.61 |
| AGSOURCE COOPERATIVE | WASTEWATER TESTING | $ 1,554.00 |
| ARNOLD MOTOR SUPPLY | VEHICLE MAINTENANCE SUPPLIES | $ 332.13 |
| BOONE COUNTY CVB | TOURISM DONATION | $ 1,000.00 |
| BOONE COUNTY SHERIFF’S OFFICE | 28E AGREEMENT FOR SERVICE-NOV ’20 | $ 4,954.17 |
| BOONE COUNTY TREASURER | BACK TAXES 213 NE 4TH ST | $ 1,151.00 |
| BOONE GLASS CO. | WINDOW REPAIR-FIRE STATION DOOR | $ 276.23 |
| CITY OF DES MOINES | SLUDGE DISPOSAL | $ 1,715.29 |
| CULLIGAN | WATER | $ 20.90 |
| D.J. GONGOL & ASSOCIATES, INC. | PUMP-SEWER | $ 5,330.10 |
| D & J’S COMPLETE TREE SERVICE, INC | TREE REMOVAL-DERECHO STORM DMG | $ 44,000.00 |
| DOLLAR GENERAL | SUPPLIES | $ 16.45 |
| EVERLASTINGS | FUNERAL PLANTS | $ 40.00 |
| FOX ENGINEERING | 242213B WWTP IMPROVEMENTS | $ 166.50 |
| GROWMARK FS | DIESEL FUEL WWTP | $ 347.10 |
| HALLET MATERIALS | ICE CONTROL SAND | $ 710.83 |
| IDALS | PESTICIDE APPLICATOR LICENSE RENEWAL | $ 15.00 |
| IMPACT7G | ASBESTOS INSPECTION NE 4TH ST PROPERTY | $ 1,500.00 |
| INGRAM | BOOKS-LIBRARY | $ 1,621.93 |
| IOWA CODIFICATION | LEGISLATIVE CHANGES-ORDINANCES CODIFY | $ 1,161.00 |
| IOWA ONE CALL | LOCATING REQUESTS SEPTEMBER 2020 | $ 20.70 |
| JEFF GORMAN | PLOW TRUCK MAINTENANCE | $ 244.00 |
| JET DRAIN SERVICES LLC | REPAIR SEWER TILE | $ 1,500.00 |
| JOHNSON LAW OFFICE, P.C. | ATTORNEY FEES | $ 2,820.00 |
| MDS RECORDS MANAGEMENT | RECORDS STORAGE | $ 20.22 |
| MELANIE OLESEN | MILEAGE REIMBURSEMENT | $ 181.13 |
| MICHAEL FRAZIER | MOWING OCTOBER 2020 | $ 2,215.00 |
| MID-AMERICAN PUBLISHING CORP | LEGAL PUBLICATIONS /ADVERTISING | $ 202.43 |
| MIDWEST FIRE | 2020 FORD F550 BRUSH TRUCK CHASSIS | $ 37,620.00 |
| MIDWEST FIRE | 2021 FREIGHTLINER M2-106 CHASSIS | $ 80,526.00 |
| MIDWEST UNDERGROUND | CHIPPER RENTAL-DERECHO STORM DMG | $ 1,350.00 |
| MINITEX | BARCODE LABELS-LIBRARY | $ 73.00 |
| OGDEN FARM & FEED | SUPPLIES | $ 1,335.39 |
| OGDEN MUNICIPAL UTILITIES | CIASSO DUES SEPT-NOV 2020 | $ 342.93 |
| OGDEN MUNICIPAL UTILITIES | STREET DEPT PART TIME LABOR | $ 790.24 |
| OGDEN MUNICIPAL UTILITIES | UTILITIES 9/24-10/27/2020 | $ 5,575.25 |
| OGDEN MUNICIPAL UTILITIES | STREET LIGHTS 9/24-10/27/2020 | $ 2,557.53 |
| OGDEN TELEPHONE COMPANY | MONTHLY PHONE SERVICE NOV. 2020 | $ 704.79 |
| PAT CLEMONS, INC | POLICE VEHICLE MAINTENANCE | $ 32.64 |
| QUICK OIL | FUEL-OCTOBER 2020 | $ 1,274.87 |
| RADAR ROAD TEC | RADAR CERTIFICATION | $ 70.00 |
| RAY O’HERRON CO. INC | POLICE AMMO | $ 392.83 |
| ROTO-ROOTER | BRINE TANK EMPTY/CLEAN | $ 2,040.00 |
| STOREY KENWORTHY | CHAIRS/TABLES/CARTS LGCC | $ 18,113.64 |
| STATE OF IOWA AUDITOR | AUDIT FILING FEE FY20 | $ 425.00 |
| TOM WALTERS | GARBAGE SERVICE-OCTOBER 2020 | $ 90.00 |
| TRUENORTH | FIRE/EMS AD&D INSURANCE | $ 419.90 |
| TYLER BUSINESS FORMS | W2/1099/ENVELOPES/DEPOSIT SLIPS | $ 921.55 |
| UMB | INTEREST FOR BOND PAYMENT-DRAINAGE | $ 4,650.00 |
| USA BLUEBOOK | FLY CONTROL-WWTP | $ 1,261.80 |
| USPS | PO BOX RENEWAL FEE | $ 94.00 |
| VISA | SUPPLIES | $ 4,448.51 |
| VISION BANK | CASH MGMT FEE-NOVEMBER 2020 | $ 20.00 |
| WASHED WHITE | WINDOW CLEANING-LIBRARY | $ 6.00 |
| WATER ENVIRONMENT FEDERATION | MEMBERSHIP DUES 2021 | $ 95.00 |
| TOTAL: | $ 239,326.60 |
Trees – There were some optional ordinance samples for the council to look over. With the recent derecho causing a lot of tree damage there was some concern about moving forward with trees in the city ROW. Councilmembers shared their opinions for and against allowing tree planting in the city ROW. Mayor Good commented he feels that many trees are not be properly trimmed by property owners over the right of ways as well. After much discussion the decision was to have a committee put together to further review options. A letter was presented to council from Jan Froning. Mayor Denny Good, Councilwoman Margaret Liston and Councilman Dave Ohlson will make up this committee and get together to brainstorm. The OMU board and superintendent recommendation would be to not allow plantings in the ROW.
Snow Removal was tabled at the October meeting. One bid was received with potential to not be available until January. OMU had contacted us about job sharing an employee. After visiting with the OMU board and our personnel/utility committee it was agreed that it could work out for both of us. We could utilize this employee two days a week or more if needed. We could potentially keep our snow removal needs inhouse. Motion by Liston, second by Anderson to approve a job-sharing agreement with OMU.
Ayes: All Present, Motion Carried.
Motion by Liston, second by Ohlson to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 259 amending provisions pertaining to open burning restrictions.
Ayes: All Present, Motion Carried.
Motion by Weber, second by Anderson to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 260 amending provisions pertaining to standard penalty.
Ayes: All Present, Motion Carried.
Motion by Ohlson, second by Weber to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 261 amending provisions pertaining to tobacco use.
Ayes: All Present, Motion Carried.
Motion by Anderson, second by Liston to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 262 amending provisions pertaining to animal control.
Ayes: All Present, Motion Carried.
Motion by Liston, second by Ohlson to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 263 amending provisions pertaining to Flood Plain Management.
Ayes: All Present, Motion Carried.
Annexation – Administrator Clausen and councilman Reimers have been in contact with Chris Whitaker from Region XII about annexation, TIF and tax abatement. The Legacy housing committee continues to ask about these options for new housing developments. Reimers was also approached by a company that may be interested in helping us to develop an industrial park. There are three annexation possibilities for landowners and cities to consider. Annexation does not change ownership of any property it just brings it within the city limits. A map was provided showing some possible areas to consider for annexation. We feel this may be something the council should pursue and create a committee with others within our community to explore. Council would like to get a committee together and pursue these options.
Mayor’s Comments – Mayor Good commented the school board had discussed moving forward with the division of the Howe school property. He would like to have our park committee meet with Jessica Christensen to decide what our needs would be.
Council Member’s Comments – Anderson updated council on the city signs. There are still some installer issues with getting the west end sign up. OMU is working on the lights on the east end sign. Liston updated council on the community garden. She and Lori Anderson along with Gerald have it cleaned up and ready for next year. She noted some properties that are beginning to build up with junk and some that are blocking sidewalks with tree debris. Margaret has also been out at the cemetery with Amy Laube cleaning veterans’ stones. Councilman Reimers thanked those veterans in attendance (Mick Bailey, Dave Ohlson and Jason Weber) and all veterans for their service.
Public Comment – Matt VanSickle noted that the housing committee grant program has closed and that there were 20 recipients that did over $80,000 in home improvements. He thanked the council for their donation to the program and to keep them in mind for the next budget year. Next year they are considering changing their focus to be exclusively for sidewalks. He also noted that school board is actively looking to survey the Howe School property and move forward with that project.
Motion by Ohlson, second by Liston to adjourn at 8:20 p.m.
Ayes: All Present, Motion Carried.
Brian Reimers, Mayor Pro Tem
Attest: Melanie Olesen, City Clerk
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