Minutes for April 14, 2020
STATEMENT OF COUNCIL PROCEEDINGS
April 14, 2020
The Ogden City Council met in Regular Session on Tuesday, April 14th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Library Director Lori Reutter, Sewer Superintendent Chad Thede and City Attorney Lee Johnson. Additional attendees present were Kurt Phillips, Boone Chamber; Diane Hinderaker, Boone County Community Services and 2 guests. Absent: Dave Ohlson.
Liston made a motion, Reimers seconded, to approve the regular meeting minutes of Tuesday, March 10th, 2020.
Ayes: All Present, Motion Carried.
Anderson made a motion, Liston seconded, to approve the March 2020 Treasurer’s report.
Ayes: All Present, Motion Carried.
BEGINNING BALANCE: 2,676,009.28
| FUND | RECEIVED | EXPENDED | TRANSFER IN | TRANSFER OUT | INVEST- MENTS |
| 001-GENERAL FUND | 13,359.81 | 75,213.15 | 260,697.00 | — | 50,000.00 |
| 110-ROAD USE TAX | 10,361.07 | 4,529.79 | — | — | — |
| 112-TRUST & AGENCY | 2,734.23 | — | — | 194,297.00 | — |
| 121-L.O.S.T. | 13,288.37 | — | — | 169,500.00 | 125,000.00 |
| 160-RURAL FIRE | — | — | — | 41,033.00 | — |
| 177-ASSET FORFEITURE | — | — | — | — | — |
| 200-DEBT SERVICE | 1,584.61 | — | 41,033.00 | — | — |
| 301-PARK IMPROVEMENTS | — | — | 1,000.00 | — | — |
| 302-POLICE CAR | — | — | 8,500.00 | — | — |
| 303-TRUCK FUND | — | — | 20,000.00 | — | — |
| 305-KOUHNS FUND PROJECT | — | — | — | — | — |
| 306-FIRE EQUIPMENT | — | — | 15,000.00 | — | 3,256.25 |
| 307-SEWER PROJECTS | — | — | — | — | — |
| 309-WARNING SIREN FUND | — | — | 5,000.00 | — | — |
| 310-DOWNTOWN IMPROVEMENTS | — | — | 50,000.00 | — | — |
| 312-EMS EQUIPMENT FUND | — | — | 5,000.00 | — | — |
| 313-STREET EQUIPMENT FUND | — | — | 15,000.00 | — | — |
| 500-PERPETUAL CARE FUND | — | — | — | — | 71,039.79 |
| 610-SANITARY SEWER | 59,673.48 | 288,507.71 | 10,444.75 | 44,150.00 | — |
| 612-SEWER SINKING FUND | — | — | 28,650.00 | — | — |
| 740-STORM SEWER | 3,030.00 | 5,100.00 | — | 900.00 | — |
| GRAND TOTAL: | 104,031.57 | 373,350.65 | 460,324.75 | 449,880.00 | 249,296.04 |
ENDING BALANCE: 2,417,134.95
Weber made a motion, Reimers seconded, to approve the following claims:
PAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY COPIER CHARGES MARCH 2020 | $ 187.23 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 1,785.32 |
| DEARBORN NATIONAL | LIFE INSURANCE 4/1-6/30/20 | $ 757.80 |
| DELTA DENTAL | DENTAL INSURANCE COVERAGE 4/1-4/30/20 | $ 652.86 |
| EFTPS | 3.20.2020 FEDERAL PAYROLL TAXES | $ 3,446.56 |
| EFTPS | 4.3.2020 FEDERAL PAYROLL TAXES | $ 3,856.59 |
| HSA BANK | HEALTH SAVINGS ACCOUNT APRIL 2020 | $ 1,499.98 |
| IA DEPT OF REVENUE | Q1 SALES TAX 2020 | $ 1,769.00 |
| IA DEPT OF REVENUE | STATE PAYROLL TAXES-MARCH 2020 | $ 1,146.00 |
| IA WORKFORCE DEVELOPMENT | 1ST QTR 2020 UNEMPLOYMENT TAX | $ 93.11 |
| IMAGETEK | RADIX SUBSCRIPTION-APRIL 2020 | $ 130.00 |
| IOWA RURAL WATER ASSOCIATION | VISION INSURANCE-APRIL 2020 | $ 59.10 |
| IPERS | RETIREMENT-MARCH 2020 | $ 4,794.51 |
| LIBERTY MUTUAL | WORKERS COMP INSURANCE | $ 4,708.88 |
| OGDEN MUNICIPAL UTILITIES | STREET LIGHTS 1/23-2/25/2020 | $ 2,488.45 |
| OGDEN MUNICIPAL UTILITIES | UTILITIES 1/23-2/25/2020 | $ 8,460.21 |
| VERIZON | CELL PHONE SERVICE 2/16-3/15/2020 | $ 238.32 |
| WELLMARK | HEALTH INSURANCE APRIL 2020 | $ 8,154.78 |
| TOTAL: | $ 44,228.70 |
UNPAID CLAIMS
| ACCESS | FY20 SOCIAL SERVICE CONTRIBUTION | $ 500.00 |
| ACCESS SYSTEMS | TOTAL IT CARE – APRIL 2020 | $ 757.33 |
| ACCESS SYSTEMS | REC/BACKUP MAINTENANCE CONTRACT REN. | $ 23.99 |
| ACCESS SYSTEMS-LIBRARY | MONTHLY COPIER CHARGES-MARCH ’20 | $ 121.19 |
| AFLAC | AFLAC CONTRIBUTION-APRIL 2020 | $ 335.22 |
| AG RELIANT GENETICS | LGCC RENTAL FEE RETURN 4.3.2020 | $ 75.00 |
| AGSOURCE COOPERATIVE | WASTEWATER TESTING | $ 942.50 |
| ARNOLD MOTOR SUPPLY | SUPPLIES | $ 541.05 |
| BOEHM INSURANCE | INSURANCE RENEWAL | $ 62,018.00 |
| BOONE AREA HUMANE SOCIETY | ANIMAL CONTROL-JANUARY 2020 | $ 79.00 |
| BOONE COUNTY COMMUNITY SERVICES | FY20 SOCIAL SERVICE CONTRIBUTION | $ 250.00 |
| BOONE COUNTY ECONOMIC GROWTH | FY20 DONATION | $ 2,500.00 |
| BOONE COUNTY SHERIFF’S OFFICE | 28E AGREEMENT FOR SERVICE-APRIL ’20 | $ 4,833.33 |
| CASCADE PUBLIC LIBRARY | BOOKS-LIBRARY | $ 15.00 |
| CAROL CRANE | LGCC RENTAL FEE RETURN 3.29.2020 | $ 125.00 |
| CONNIE MULLIN | PARK SHELTER RENTAL FEE RETURN 6.13.20 | $ 25.00 |
| DICK’S FIRE EXTINGUISHER SERVICE | ANNUAL INSPECTION/MAINTENANCE | $ 668.60 |
| DOLLAR GENERAL | SUPPLIES | $ 27.85 |
| EMPOWERMENT SOLUTIONS LLC | QUARTERLY WEB HOSTING | $ 225.00 |
| FOX ENGINEERING | 242213B WWTP IMPROVEMENTS | $ 26,134.10 |
| FOX ENGINEERING | 701818A OGDEN BEAVER CREEK IMPROV. | $ 8,283.05 |
| FOX ENGINEERING | 102319B OGDEN ST REPAIR PLANNING | $ 800.00 |
| FRANK DUNN CO. | HIGH PERFORMANCE PATCH/STREETS | $ 320.00 |
| GOOD LAWNCARE SERVICES | WEED & FEED – LIBRARY/CITY HALL/ | $ 62.00 |
| HULL PLUMBING | SEWER REPAIR | $ 577.00 |
| IMPACT | FY20 SOCIAL SERVICE CONTRIBUTION | $ 1,000.00 |
| INGRAM | BOOKS-LIBRARY | $ 1,302.16 |
| IOWA CODIFICATION | ONLINE CODE DEVELOPMENT/WEB HOSTING | $ 1,100.00 |
| JOAN SUTTON | LGCC RENTAL FEE RETURN 6.26&27.2020 | $ 100.00 |
| MACQUEEN EQUIPMENT | SWITCH | $ 25.49 |
| MARTIN MARIETTA | ROCK | $ 2,467.30 |
| MCCALL’S QUILTING | MAGAZINE SUBSCRIPTION/LIBRARY | $ 21.98 |
| MCGRAW SENIOR CENTER | Q1 2020 DONATION | $ 600.00 |
| MDS RECORDS MANAGEMENT | RECORDS STORAGE | $ 2.55 |
| MELANIE OLESEN | MILEAGE REIMBURSEMENT | $ 56.35 |
| MID-AMERICAN PUBLISHING CORP | LEGAL PUBLICATIONS | $ 178.78 |
| MIDWEST FIRE | 2020 FORD/2021 FREIGHTLINER CHASSIS FD | $ 13,127.00 |
| OGDEN FARM & FEED | SUPPLIES | $ 428.99 |
| OGDEN MUNICIPAL UTILITIES | Q1 2020 SANITATION | $ 2,250.00 |
| OGDEN MUNICIPAL UTILITIES | CIASSO DUES | $ 339.31 |
| OGDEN MUNICIPAL UTILITIES | STREET LIGHTS 2/25 – 3/25/2020 | $ 2,216.80 |
| OGDEN MUNICIPAL UTILITIES | UTILITIES 2/25 – 3/25/2020 | $ 9,293.74 |
| OGDEN TELEPHONE COMPANY | MONTHLY PHONE SERVICE APRIL 2020 | $ 696.42 |
| QUICK OIL | FUEL-MARCH 2020 | $ 749.31 |
| REESE REIMERS | LGCC RENTAL FEE RETURN 5.2.2020 | $ 75.00 |
| SIMMERING-CORY | PROGRESS PAYMENTS – 17-WS-009 | $ 6,000.00 |
| SQUEEGEE CLEAN LLC | WINDOW CLEANING/LGCC | $ 350.00 |
| TOM WALTERS | GARBAGE SERVICE-MARCH 2020 | $ 90.00 |
| VISA | SUPPLIES | $ 339.99 |
| VISION BANK | CASH MGMT FEE-APRIL 2020 | $ 20.00 |
| WASHED WHITE | WINDOW CLEANING/LIBRARY | $ 13.00 |
| YOUTH & SHELTER SERVICES | FY20 SOCIAL SERVICE CONTRIBUTION | $ 1,500.00 |
| TOTAL: | $ 154,583.38 |
Ayes: All Present, Motion Carried.
There were no permits in March for review.
Department Reports were presented.
Public Comment. None.
Kurt Phillips spoke about Boone County Economic Growth Corporation’s Plan of Work for 2020 and a recap of 2019. In 2019: Growboonecounty.com new website launched, Midland Power to open late summer, 100% certified industrial site, Boone Industrial Park is full with no empty buildings, working with Jefferson and Carroll to lure tech jobs. 2020: Become part of US 30 Corridor Coalition, City of Madrid to be fiber optic ready working with Huxley Telecom, many projects in Ogden they are interested in a housing development, getting a grocery store back in town. Thanked Ogden for their support and would like them to consider their request of $2500 again in 2020.
Diane Hinderaker gave an update of Boone County Community Services. Currently supervise 148 clients due to OWI’s, drug charges, domestic assault, and other misdemeanors. They typically have 20-30 clients from the Ogden area. Some of their juvenile court kids have helped at nonprofit events in Ogden. Pam Dodge from Ogden Schools has been a new addition to the board. She thanked council for their donation and support. They are working with Greene Co. to extend services. COVID-19 brings additional challenges due to the loss of work or hours working. Mental health and substance abuse continues to be an issue with clients. They are never out of work. They had 39 cases in March with an average of 10-15 cases monthly.
Public Hearing. Mayor Good closed the regular meeting at 7:20 p.m. to open the public hearing on the proposal to enter into a Sewer Revenue Improvement and Refunding Loan and Disbursement Agreement. No public comments.
Mayor Good closed the public hearing and entered back into regular session at 7:21 p.m.
Motion by Reimers, second by Anderson to approve Resolution No. 202004-490 approving and authorizing a Loan and Disbursement Agreement and providing for the issuance and securing the payment of $5,910,000 Sewer Revenue Improvement and Refunding Bonds.
Ayes: All Present, Motion Carried.
Motion by Weber, second by Liston to approve Resolution No. 202004-489 authorizing the City Clerk to make the appropriate interfund transfers of sums and record the same in the appropriate manner for FY 2020 for the City of Ogden, Iowa.
Ayes: All Present, Motion Carried.
Ogden Men’s Club beer and liquor license. Ogden Fun Days has been cancelled however the Men’s Club is considering having a night in the park possibly in June. The beer tent would be in the same location and managed like it has been during past Fun Days. Motion by Liston, second by Weber to approve the Ogden Men’s Club beer and liquor license pending state approval.
Ayes: All Present, Motion Carried.
Chad Thede updated council on the change order. This reduction is due to dirt work changes and some tiling changes. Motion by Anderson, second by Weber to approve Beaver Creek Watershed Improvements Project change order #1 with a deduct to contract of $63,472.50.
Ayes: All Present, Motion Carried.
Fire Chief Rick Sturtz made a recommendation to approve Dylan Elbert as a volunteer fireman. Denny Good commented Dylan would be a big asset to the department. He has been helping after fires cleaning and returning gear on the trucks since the grocery store fire. Lori Anderson wanted to know how an individual can get on the department. There is an application process that begins with contacting the fire chief. Motion by Reimers, second by Liston to approve the volunteer fireman recommendation of Dylan Elbert.
Ayes: All Present, Motion Carried.
Council reviewed the budget amendments. Motion by Liston, second by Weber to set a Public Hearing for May 12th, 2020 at 7:15 p.m. at the City Hall for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2020.
Ayes: All Present, Motion Carried.
Council were given goals from employees and council members for review. Pictures of nuisance properties from around town were also discussed. Administrator will work with Police Chief Mick Bailey and City Attorney Lee Johnson to proceed with complaints and notices. Council discussed possible changes to clean up day date due to COVID-19. Administrator will also visit with the county on possible date changes. A community garden was also discussed and possible locations for it. Liston to work on plans for this. Council also discussed possible changes for upcoming projects and plans due to COVID-19 and its effects on the economy and the city road use tax and local option tax dollars.
Motion by Weber, second by Liston to adjourn at 7:52 p.m.
Ayes: All Present, Motion Carried.
Denny Good, Mayor
Attest: Melanie Olesen, City Clerk
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