Minutes for June 12, 2018
STATEMENT OF COUNCIL PROCEEDINGS
June 12, 2018
The Ogden City Council met in Regular Session on Tuesday, June 12, 2018 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Sean Thompson, Councilman Brian Reimers and Councilwoman Lori Anderson. City staff present were City Administrator Emily Clausen, City Clerk Melanie Elbert, Street Superintendent Dan Buzzell, Library Director Lori Reutter, Police Chief Mick Bailey and City Attorney Lee Johnson. Scott Renaud of FOX Engineering and additional attendees present were 5 guests.
Reimers made a motion, Anderson seconded, to approve the Regular Meeting minutes of Tuesday, May 8th, 2018.
Ayes: All Present, Motion Carried.
Anderson made a motion, Ohlson seconded, to approve the May 2018 Treasurer’s report.
Ayes: All Present, Motion Carried.
BEGINNING BALANCE: 2,052,165.02
| FUND | RECEIVED | EXPENDED | TRANSFER IN | TRANSFER OUT | INVEST- MENTS |
| 001-GENERAL FUND | 42,559.92 | 96,314.65 | — | — | 50,000.00 |
| 110-ROAD USE TAX | 24,551.48 | 9,066.28 | — | — | — |
| 112-TRUST & AGENCY | 6,692.63 | — | — | — | — |
| 121-L.O.S.T. | 12,481.92 | — | — | — | 125,000.00 |
| 160-RURAL FIRE | — | — | — | — | — |
| 177-ASSET FORFEITURE | — | — | — | — | — |
| 200-DEBT SERVICE | 3.688.73 | — | — | — | — |
| 301-PARK IMPROVEMENTS | — | — | — | — | — |
| 302-POLICE CAR | — | — | — | — | — |
| 303-TRUCK FUND | — | — | — | — | — |
| 305-KOUHNS FUND PROJECT | — | 869.31 | — | — | — |
| 306-FIRE EQUIPMENT | — | — | — | — | 3,256.25 |
| 307-SEWER PROJECTS | — | — | — | — | — |
| 309-WARNING SIREN FUND | — | — | — | — | — |
| 311-QUIET ZONE | — | — | — | — | — |
| 312-EMS EQUIPMENT FUND | — | — | — | — | — |
| 313-STREET EQUIPMENT FUND | — | — | — | — | — |
| 314-LIBRARY FUND | — | 1,865.79 | — | — | — |
| 315-CEMETERY FUND | — | — | — | — | — |
| 500-PERPETUAL CARE FUND | 50.00 | — | — | — | 64,560.52 |
| 610-SANITARY SEWER | 36,384.45 | 186,934.87 | 170,477.55 | 9,316.67 | 249,731.50 |
| 611-SEWER SURPLUS FUND | — | — | — | — | — |
| 612-SEWER SINKING FUND | — | — | 9,316.67 | — | — |
| 740-STORM SEWER | 3,134.87 | 63,327.70 | — | — | — |
| GRAND TOTAL: | 129,544.00 | 358,378.60 | 179,794.22 | 9,316.67 | 492,548.27 |
ENDING BALANCE: 1,993,807.97
Thompson made a motion, Anderson seconded, to approve the following claims:
PAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY COPIER CHARGES | $ 189.62 |
| BANKERS TRUST | DRAINAGE PROJECT LOAN/INT/FEE | $ 108,750.00 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 568.35 |
| CITY OF OGDEN | PETTY CASH/CONCESSION STAND | $ 150.00 |
| DELTA DENTAL | DENTAL INSURANCE COVERAGE 6/1-6/30/18 | $ 695.64 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,195.82 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,191.86 |
| HSA BANK | HEALTH SAVINGS ACCOUNT | $ 1,249.98 |
| IA DEPT OF REVUNUE | STATE PAYROLL TAXES-MAY ’18 | $ 1,245.00 |
| IOWA FINANCE AUTHORITY | SEWER SRF LOAN/INTEREST/FEE | $ 104,450.00 |
| IOWA FINANCE AUTHORITY | INTEREST SEWER LOAN | $ 2,408.06 |
| IMAGETEK | RADIX SUBSCRIPTION | $ 130.00 |
| IPERS | RETIREMENT MAY ’18 | $ 4,393.95 |
| VERIZON WIRELESS | CELL PHONE SERVICE | $ 270.24 |
| VISA | SUPPLIES/REC CONCESSIONS/POSTAGE | $ 2,060.98 |
| VISION BANK | CASH MGMT FEE | $ 20.00 |
| WELLMARK | HEALTH INSURANCE | $ 6,684.62 |
| TOTAL: | $ 239,654.12 |
UNPAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY TOTAL IT CARE (MAY/JUNE ’18) | $ 1,161.80 |
| ACCESS SYSTEMS-LIBRARY | COPIER CHARGES/CONTRACT | $ 136.26 |
| ACCESS SYSTEMS-LIBRARY | COLOR COPY CHARGES | $ 84.82 |
| AGSOURCE COOPERATIVE | WASTEWATER TESTING | $ 792.50 |
| AFLAC | AFLAC CONTRIBUTION-JUNE ’18 | $ 282.90 |
| AMES TRENCHING & EXCAVATING | STORM SEWER INTAKE REPAIR | $ 7,527.00 |
| AMES TRENCHING & EXCAVATING | 2017/2018 DRAINAGE PROJECT PAY REQ #2 | $ 1,995.00 |
| ANDREWS ROOFING & SHEET METAL INC | LIBRARY ROOF REPAIR | $ 238.07 |
| ARNOLD MOTOR SUPPLY | SUPPLIES | $ 445.39 |
| BOONE AREA HUMANE SOCIETY | ANNIMAL CONTROL APRIL 2018 | $ 231.00 |
| BOONE COUNTY RECORDER | HOUSING REHAB RECORDING FEES | $ 14.00 |
| BOONE COUNTY SHERRIF’S OFFICE | 28E AGREEMENT FOR SERVICE | $ 4,583.33 |
| CCD YARD SERVICES | CEMETERY MOWING MAY ’18 | $ 1,800.00 |
| CENTRAL PUMP & MOTOR | LIFT STATION REPAIR | $ 1,302.70 |
| CLARK’S FOOD MART | SUPPLIES | $ 133.78 |
| CONNIE MULLIN | LAWN MOWING SERVICE | $ 630.00 |
| DAN LAKE | YOUTH REC FIELD MAINTENANCE | $ 1,000.00 |
| DEMCO | SUPPLIES | $ 210.16 |
| D & J’S COMPLETE TREE SERVICE, INC. | TREE REMOVAL | $ 1,000.00 |
| DORSEY & WHITNEY LLP | LEGAL SERVICES WWTP | $ 11,000.00 |
| DR. FUEL GOOD | FUEL TANK CLEAN AND TREATMENT | $ 1,090.00 |
| EBSCO | NOVELIST PLUS-LIBRARY | $ 332.00 |
| FELD FIRE | HOSE | $ 1,572.00 |
| FOX ENGINEERING | 242213B OGDEN WWTP IMPROVEMENTS | $ 16,050.30 |
| GARDEN GATE | MAGAZINE SUBSCRIPTION | $ 29.00 |
| GOOD LAWNCARE SERVICES | FERTILIZER AND WEED CONTROL | $ 1,069.00 |
| HGTV MAGAZINE | MAGAZINE SUBSCRIPTION | $ 12.00 |
| HUTCHINS CONSTRUCTION | PROPERTY MOWING | $ 60.00 |
| INGRAM | BOOKS-LIBRARY | $ 1,253.26 |
| IOWA DOT | PARK SUPPLIES | $ 290.75 |
| IOWA ONE CALL | LOCATING REQUESTS APRIL-MAY ’18 | $ 59.40 |
| JETCO, INC | FLOW PANEL REPAIR | $ 908.20 |
| LORI REUTTER | MILEAGE REIMBURSEMENT | $ 171.40 |
| MADE TO GAZE | TBALL T-SHIRTS | $ 268.25 |
| MCCAIN KESTER | PROPERTY MOWING | $ 45.00 |
| MELANIE ELBERT | MILEAGE REIMBURSEMENT | $ 52.32 |
| MID-AMERICAN PUBLISHING CORP | ADVERTISING-LIBRARY | $ 30.00 |
| MID-AMERICAN PUBLISHING CORP | LEGAL PUBLICATIONS/POOL BUS SUP AD | $ 189.79 |
| MID-IOWA SALES CO. | SUPPLIES | $ 97.88 |
| MIDWEST TAPE | DVDS-LIBRARY | $ 13.64 |
| NATIONAL ASSOCIATION OF CHIEFS | MEMBERSHIP DUES | $ 60.00 |
| OGDEN FARM & FEED | SUPPLIES | $ 913.09 |
| OGDEN MUNICIPAL UTILITIES | ELECTRIC SERVICE 4/26/18-5/24/18 | $ 5,277.95 |
| OGDEN MUNICIPAL UTILITIES | STREET LIGTHS 4/26/18-5/24/18 | $ 1,942.99 |
| OGDEN TELEPHONE COMPANY | MONTHLY PHONE SERVICE JUNE ’18 | $ 704.84 |
| O, THE OPRAH MAGAZINE | MAGAZINE SUBSCRIPTION | $ 10.69 |
| PAT CLEMONS | POLICE VEHICLE MAINTENANCE | $ 102.04 |
| PORTABLE PRO, INC | PORTABLE TOILET SERVICE | $ 75.00 |
| PREFERRED PEST MANAGEMENT | PEST CONTROL CITY HALL | $ 98.00 |
| QUICK OIL | GAS/DIESEL | $ 1,097.91 |
| READER SERVICE | BOOKS-LIBRARY | $ 21.96 |
| R & W POWER | SPRAYER | $ 124.24 |
| TERRACON | SOIL TESTING WWTF UPGRADE | $ 2,870.14 |
| TOM WALTERS CO. | GARBAGE SERVICE – MAY ’18 | $ 90.00 |
| US POSTAL SERVICE | PO BOX RENEWAL | $ 92.00 |
| VISION BANK | CEMETERY LAND LOAN PAYMENT | $ 9,547.13 |
| WOODRUFF CONSTRUCTION LLC | WWTF ACTIVATED SLUDGE UPGRADE PAY#4 | $ 277,784.85 |
| TOTAL: | $ 358,975.73 |
Ayes: All Present, Motion Carried.
Two permits were presented to the Council for review. Todd and Ann Hefler at 307 W. Veterans Drive for a chainlink fence and Central Iowa Fencing at 507 Jones SW 2nd St. for a vinyl privacy fence.
Department Reports were presented. Lori Reutter reported the summer reading program is off to a good start with 198 signed up in the first week. A new program this year positive reading where kids read to service dogs. Dan Buzzell that DJ’s tree service took a tree down which really cut into his budget. His truck is ready to be picked up at Karl Chevrolet. He is busy working on park projects for RAGBRAI and Fun Days. He is waiting to hear from Manatt’s for street repairs.
During public comment Fire Chief Rick Sturtz noted the chassis is in for the new fire truck. Sturtz also shared with the council that Paul Morgan, a volunteer firefighter who was deployed to Kuwait, sent a flag that flew over the 248th Aviation Support Battalion and was presented to the Ogden Fire Department. He plans to have it framed. Mick asked about the status of the Ogden sign. Lori Anderson has been waiting on word on how to proceed. The contractor/installer said that they have never seen this type of thing with these signs and that an insurance claim will need to be filed. She will be doing more investigating into the matter. Administrator Clausen asked if councilmembers would be interested in another meet and greet at McGraw Center. Sean and Lori will look at their schedules. Updated council on RAGBRAI. Currently 15 outside vendors and 1 local signed up. A pre-ride was June 5th and riders were excited to be in Ogden. Talked about new report to include short term and long-term goals and events. Boone County League of Cities meeting is June 28th, RSVP to Mel by June 21st.
Relay for Life Proclamation was read by Mayor Denny Good.
Motion by Thompson, second by Ohlson to approve cigarette permits for Casey’s General Stores and Clark’s Food Mart.
Ayes: All Present, Motion Carried.
Motion by Reimers, second by Anderson to approve liquor licenses for The Lucky Pig (Russell Enterprises) and Dollar General.
Ayes: All Present, Motion Carried.
Motion by Thompson, second by Ohlson to approve WWTP activated sludge upgrades project payment request #4 to Woodruff Construction for $277,784.85.
Ayes: All Present, Motion Carried.
Scott Renaud, FOX Engineering, updated council on the 2017/2018 drainage project. Motion by Reimers, second by Anderson to approve pay request #2 to Ames Trenching for $1,995.00, approve change order #1 decreasing contract price by $25,340.00 and approve Engineer’s Statement of Completion for the drainage project.
Ayes: All Present, Motion Carried.
Motion by Anderson second by Thompson to approve the second reading and waive the third reading of Ordinance No. 250 – “An ordinance amending the Code of Ordinances of the City of Ogden, Iowa, 1996, by adding new chapter requiring permits during RAGBRAI.”
Ayes: All Present, Motion Carried.
Mayor Denny Good appointed Brian Reimers to serve on the Boone County Communications Board.
Motion by Ohlson, second by Anderson to approve Resolution No. 450 – “A Resolution adopting procurement policy in order to utilize funds for the City’s Community Development Block Grant Program.”
Ayes: All Present, Motion Carried.
Motion by Thompson, second by Reimers to approve hiring Hope Schroeder as the pool bus supervisor for summer 2018.
Ayes: All Present, Motion Carried.
Motion by Anderson, second by Reimers to approve hiring Jessica Christensen as the recreation coordinator for FY2019.
Ayes: All Present, Motion Carried.
Motion by Reimers, second by Ohlson to approve hiring Steve Meyer, Grant Writing Consultant, as a grant writer for the fire department.
Ayes: All Present, Motion Carried.
Council was presented copies of City Codes and Ordinances on Chapter 41.11 Fireworks, Chapter 50 Nuisance Weeds, and Chapter 155 Building Permits. Administrator Clausen would like council to review these ordinances and consider making changes to them. Discussions were held regarding all of the items presented.
The Boone County Veterans Bench that will be given to Ogden in honor of Boone County Veterans has been approved. Administrator Clausen would like to have it placed in front of city hall. We have removed the shrub and apple tree and would like to remove the current city hall sign as it is crumbling. Council were okay with placing it at city hall.
Administrator Clausen asked council and city employees what day or time would be best for a city employee recognition grill out and potluck. It was decided an evening would be best. Will look for a date in July.
Motion by Thompson, second by Ohlson, to adjourn at 8:30 pm.
Ayes: All Present, Motion Carried.
________________________________
Denny Good, Mayor
Attest: _____________________________________
Melanie Elbert, City Clerk
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