Minutes for May 8, 2018
STATEMENT OF COUNCIL PROCEEDINGS
MAY 8, 2018
The Ogden City Council met in Regular Session on Tuesday, May 8, 2018 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Elbert, Library Director Lori Reutter, Police Chief Mick Bailey and City Attorney Lee Johnson. A special guest present was Don Batt representing Boone County Freedom Flight Committee. Additional attendees present were 5 guests.
Anderson made a motion, Liston seconded, to approve the Regular Meeting minutes of Tuesday, April 10th, 2018.
Ayes: All Present, Motion Carried.
Reimers made a motion, Anderson seconded, to approve the April 2018 Treasurer’s report.
Ayes: All Present, Motion Carried.
BEGINNING BALANCE: 1,816,496.23
| FUND | RECEIVED | EXPENDED | TRANSFER IN | TRANSFER OUT | INVEST- MENTS |
| 001-GENERAL FUND | 214,189.28 | 53,070.18 | 256,056.00 | — | 50,000.00 |
| 110-ROAD USE TAX | 9,940.67 | 7,196.00 | — | — | — |
| 112-TRUST & AGENCY | 82,717.92 | — | — | 213,183.00 | — |
| 121-L.O.S.T. | 12,422.81 | 20,600.00 | — | 90,112.00 | 125,000.00 |
| 160-RURAL FIRE | — | — | — | 46,126.00 | — |
| 177-ASSET FORFEITURE | — | — | — | — | — |
| 200-DEBT SERVICE | 45,591.66 | — | 36,492.00 | — | — |
| 301-PARK IMPROVEMENTS | — | — | 1,000.00 | — | — |
| 302-POLICE CAR | — | — | 8,500.00 | — | — |
| 303-TRUCK FUND | — | — | 20,000.00 | — | — |
| 305-KOUHNS FUND PROJECT | — | — | — | — | — |
| 306-FIRE EQUIPMENT | — | — | 15,000.00 | — | 3,256.25 |
| 307-SEWER PROJECTS | — | — | — | — | — |
| 309-WARNING SIREN FUND | — | — | 5,000.00 | — | — |
| 311-QUIET ZONE | — | — | — | — | — |
| 312-EMS EQUIPMENT FUND | — | 3,442.36 | 5,000.00 | — | — |
| 313-STREET EQUIPMENT FUND | — | — | 15,000.00 | — | — |
| 314-LIBRARY FUND | — | — | — | — | — |
| 315-CEMETERY FUND | — | — | — | — | — |
| 500-PERPETUAL CARE FUND | — | — | — | — | 64,560.52 |
| 610-SANITARY SEWER | 39,657.08 | 159,598.43 | 159,774.72 | 20,283.67 | 249,731.50 |
| 611-SEWER SURPLUS FUND | — | — | — | 87,245.02 | — |
| 612-SEWER SINKING FUND | — | — | 9,316.67 | — | — |
| 740-STORM SEWER | 3,165.96 | 639.32 | — | 1,660.00 | — |
| GRAND TOTAL: | 407,685.38 | 244,546.29 | 531,139.39 | 458,609.69 | 492,548.27 |
ENDING BALANCE: 2,052,165.02
Liston made a motion, Anderson seconded, to approve the following claims:
PAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY COPIER CHARGES | $ 171.13 |
| AFLAC | AFLAC CONTRIBUTION-APRIL ’18 | $ 282.90 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 1,076.53 |
| CITY OF OGDEN | PETTY CASH/CONCESSION STAND | $ 150.00 |
| DELTA DENTAL | DENTAL INSURANCE | $ 695.64 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,158.87 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,105.66 |
| HSA BANK | HEALTH SAVINGS ACCOUNT | $ 1,249.98 |
| IA DEPT OF REVUNUE | STATE PAYROLL TAXES-APRIL’18 | $ 1,227.00 |
| IMAGETEK | RADIX SUBSCRIPTION | $ 130.00 |
| IOWA RURAL WATER | VISION INUSRANCE-MAY ’18/JUNE ’18 | $ 114.76 |
| IPERS | RETIREMENT APRIL ’18 | $ 4,344.89 |
| LIBERTY MUTUAL INSURANCE | WORKERS COMP INS INSTALLMENT # 2 | $ 3,158.91 |
| MCCAIN KESTER | PROPERTY CLEAN UP | $ 200.00 |
| OGDEN MUNICIPAL UTILITIES | ELECTRIC SERVICE 2/22-3/27/18 | $ 3,719.65 |
| OGDEN MUNICIPAL UTILITIES | STREET LIGTHS 2/22-3/27/18 | $ 2,759.01 |
| STRYKER MEDICAL | STAIR CHAIR/COT — EMS | $ 3,442.36 |
| VERIZON WIRELESS | CELL PHONE SERVICE–PHONE UPGRADES | $ 1,007.36 |
| VISA | SUPPLIES | $ 144.66 |
| VISION BANK | CASH MGMT FEE | $ 20.00 |
| VISION BANK | NSF RETURNED CHECK AND FEE | $ 53.00 |
| WELLMARK | HEALTH INSURANCE | $ 6,684.62 |
| WOODRUFF CONSTRUCTION | WWTF ACTIVATED SLUDGE UPGRADES #2 | $ 141,421.75 |
| TOTAL: | $ 178,318.68 |
UNPAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY TOTAL IT CARE | $ 580.90 |
| ACCESS SYSTEMS-LIBRARY | COPIER CHARGES/CONTRACT | $ 136.26 |
| AGSOURCE COOPERATIVE | WASTEWATER TESTING | $ 786.00 |
| AFLAC | AFLAC CONTRIBUTION MAY ’18 | $ 282.90 |
| AMES TRENCHING & EXCAVATING | 207/2018 DRAINAGE PROJECT PAY#1 | $ 55,613.00 |
| BOEM INSURANCE | ANNUAL INSURANCE PREMIUMS | $ 39,550.00 |
| BOOK SYSTEMS INC | HOSTING/TECH SUPPORT-ANNUAL LIBRARY | $ 1,931.00 |
| BOONE COUNTY SHERRIF’S OFFICE | 28E AGREEMENT FOR SERVICE | $ 4,583.33 |
| BRIAN LAWSON | REIMBURSEMENT — UMPIRE CERTIFICATION | $ 32.50 |
| CINTAS | FIRST AID SUPPLIES | $ 110.48 |
| CLARK’S FOOD MART | SUPPLIES | $ 76.74 |
| EMILY CLAUSEN | MILEAGE REIMBURSEMENT | $ 111.18 |
| FELD FIRE | HELMETS | $ 1,439.70 |
| FIRE SAFETY U.S.A | SUSPENDERS/FD GEAR | $ 57.00 |
| FOX ENGINEERING | 701817A DRAINAGE IMPROVEMENT | $ 7,685.00 |
| FOX ENGINEERING | 242213B WWTP IMPROVEMENT | $ 27,071.25 |
| FRANK DUNN CO. | HIGH PERFORMANCE PATCH | $ 525.00 |
| INGRAM | BOOKS-LIBRARY | $ 439.46 |
| IOWA CODIFICATION | CODIFICATION ORD # 249 | $ 69.00 |
| IOWA ONE CALL | LOCATING REQUESTS | $ 19.90 |
| IOWA PRISON INDUSTRIES | SIGNS | $ 405.68 |
| LORI REUTTER | MILEAGE REIMBURSEMENT | $ 70.85 |
| MADE TO GAZE | YOUTH REC TSHIRTS/HATS | $ 1,861.10 |
| MARTIN’S FLAG COMPANY, LLC | CEMETERY FLAGS | $ 152.97 |
| MARTIN MARIETTA | GRAVEL | $ 2,086.21 |
| MELANIE ELBERT | MILEAGE REIMBURSEMENT | $ 155.87 |
| MENARDS | LUMBER FD SUPPLIES | $ 18.99 |
| MICHAEL FRAIZER | SNOW REMOVAL-APRIL | $ 160.00 |
| MID-AMERICAN PUBLISHING CORP | LEGAL PUBLICATIONS | $ 294.66 |
| MIDWEST TAPE | DVDS-LIBRARY | $ 95.48 |
| OGDEN FARM & FEED | SUPPLIES | $ 1,216.42 |
| OGDEN MUNICIPAL UTILITIES | CIASSO DUES MARCH-MAY 2018 | $ 287.11 |
| OGDEN MUNICIPAL UTILITIES | SANITATION Q4 ’17/Q1 ’18 | $ 4,500.00 |
| OGDEN MUNICIPAL UTILITIES | ELECTRIC SERVICE 3/27/18- 4/26/18 | $ 3,523.01 |
| OGDEN MUNICIPAL UTILITIES | STREET LIGTHS 3/27/18- 4/26/18 | $ 2,107.58 |
| OGDEN TELEPHONE COMPANY | MONTHLY PHONE SERVICE MAY ’18 | $ 703.54 |
| PORTABLE PRO | YOUTH REC PORTABLE TOILET SERVICE | $ 85.00 |
| QUICK OIL | GAS/DIESEL | $ 1,687.06 |
| QUILL | SUPPLIES-LIBRARY | $ 53.78 |
| READER SERVICE | BOOKS-LIBRARY | $ 21.96 |
| RODGERS PLUMBING & HEATING, INC | LABOR/PARTS/SERVICE CALL LGCC TOILET | $ 76.97 |
| SIMMERING-CORY | HOUSING REHAB SURVEY FEE | $ 2,600.00 |
| SUMMIT COMPANIES | SMOKE DETECTOR/PULL STATION REPAIR | $ 2,754.38 |
| TASTE OF HOME | MAGAZINE SUBSCRIPTION | $ 10.00 |
| TERRACON | SOIL TESTING WWTF UPGRADE | $ 1,425.76 |
| TOM WALTERS CO. | GARBAGE SERVICE – APRIL ’18 | $ 90.00 |
| T.R. PHOTOGRAPHY | YOUTH REC SPONSOR BANNERS | $ 110.00 |
| TYLER BUSINESS FORMS | BUSINESS CHECKS | $ 220.00 |
| WILSON GLASS & SCREEN REPAIR | CONCESSION STAND SCREEN REPAIR | $ 93.00 |
| WOODRUFF CONSTRUCTION LLC | WWTF ACTIVATED SLUDGE UPGRADE PAY#3 | $ 143,406.30 |
| TOTAL: | $ 311,374.28 |
Ayes: All Present, Motion Carried.
Three permits were presented to the Council for review. Badding Construction for the OCSD HS Renovation/Addition at 732 W. Division, Ethan and Charise Bailey for a fence at 214 SW 3rd Street, and RCB Construction for a new construction home at 872 N. 1st Street.
Department Reports were presented. Lori Reutter had previously reported that there was some leaking in the library roof. The Library Board had received 2 bids for repair for the roof, however, the original contractor (Andrew’s from Carroll) came in and were able to fix the leaks present thus far for roughly 1/3 of the cost of the other 2 estimates. They also returned today to ensure with recent rains that the leaks were fixed. Summit Fire had also done work at the library recently and their labor came in higher than their original estimate due to finding a short in a line that had to be repaired as well as some detectors that hadn’t been hooked up after remodel. City Clerk Melanie Elbert noted the city offices will be closed on Wednesday May 16th as Clerk, Administrator, and a few council members will be attending a Nuisance Abatement conference in Ames.
During public comment citizen Gail Rodgers asked for an update on if the City would be doing anything with Ragbrai coming thru. Administrator Clausen provided the Council with details on the route, the closing of Walnut to host the festivities and vendors, and a time line of when the City had to have activities wrapped up by. Council Member Lori Anderson informed the Council that the Ogden sign near the storage units on Haws was ruined by the recent wind. The contractor/installer was here this week and said that they have never seen this type of thing with these signs and that an insurance claim will need to be filed. She is unsure if it is a claim to the sign company, sign installer, or City’s insurance. She will be doing more investigating into the matter.
Relay for Life Proclamation was tabled until the June 12, 2018 meeting.
Mayor Denny Good informed the Council of the Dear Senior Proclamation presented by YSS that he had previously signed.
Don Batt spoke on behalf of the Boone County Freedom Flight committee regarding their interest in placing a bench in honor of the Boone County Veterans. The committee would pay all costs for the dark granite bench. It measures approximately 4 feet in length and would be placed on a granite slab so that it would not require mowing underneath it. Council expressed their interest and stated that the City would approve. The location is to be determined.
Public Hearing Mayor Good closed the regular meeting at 7:26 p.m. to open the Public Hearing for the 2017/2018 City Budget Amendment. No comments were received.
Mayor Good closed the public hearing and entered back into regular session at 7:28 p.m.
Motion by Liston seconded by Anderson to approve Resolution No. 449 – “A Resolution to approve the budget amendment for fiscal year 2017/2018, as published”.
Ayes: All Present, Motion Carried.
Motion by Reimers seconded by Anderson to appropriate $15,000.00 in FY19 from the budgeted CDBG Housing Rehab program to the Legacy Housing Fix Up Grant due to the City not qualifying for the CDBG program.
Ayes: All Present, Motion Carried.
Motion by Anderson seconded by Reimers to approve Resolution No. 448 – “A Resolution for the City of Ogden to enter into an agreement for the Ogden Volunteer Fire Department to provide fire protection to the town of Beaver”.
Ayes: All Present, Motion Carried.
Resignation accepted from Terry Will for the position of Assistant Fire Chief.
Motion by Liston seconded by Anderson to approve WWTF activated sludge upgrades project pay request # 3 from Woodruff Construction in the amount of $143,406.30.
Ayes: All Present, Motion Carried.
Motion by Reimers seconded by Liston to approve 2017/2018 drainage project (7018-078A) pay request # 1 from Ames Trenching & Excavation in the amount of $55,613.00.
Ayes: All Present, Motion Carried.
Motion by Liston seconded by Anderson to approve the first reading of Ordinance No. 250 – “An ordinance amending the Code of Ordinances of the City of Ogden, Iowa, 1996, by adding new chapter requiring permits during Ragbrai.”
Ayes: All Present, Motion Carried.
Motion by Anderson seconded by Reimers to approve the 28E Agreement with Boone County Sheriff’s Department for police coverage in the City of Ogden.
Ayes: All Present, Motion Carried.
Motion by Reimers, second by Liston, to adjourn at 7:48 pm.
Ayes: All Present, Motion Carried.
________________________________
Denny Good, Mayor
Attest: _____________________________________
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