Minutes for March 13, 2018
The Ogden City Council met in Regular Session on Tuesday, March 13, 2018 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Sean Thompson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Elbert, Sewer Superintendent Chad Thede, Street Superintendent Dan Buzzell, Police Chief Mick Bailey, Library Director Lori Reutter and City Attorney Lee Johnson. Special guests present were Hans Boehm (Boehm Insurance), Randy Russell, Andrew Pierce (Ogden Fun Days) and Susan Gerlach (PFM Financial Advisors LLC). Additional attendees present were 11 guests.
Anderson made a motion, Liston seconded, to approve the Regular Meeting minutes of Tuesday, February 13th, 2018.
Ayes: All Present, Motion Carried.
Reimers made a motion, Ohlson seconded, to approve the February 2018 Treasurer’s report.
Ayes: All Present, Motion Carried.
BEGINNING BALANCE: 1,852,485.36
| FUND | RECEIVED | EXPENDED | TRANSFER IN | TRANSFER OUT | INVEST- MENTS |
| 001-GENERAL FUND | 15,867.22 | 58,475.74 | — | — | 50,000.00 |
| 110-ROAD USE TAX | 28,735.55 | 6,364.69 | — | — | — |
| 112-TRUST & AGENCY | 1,338.08 | — | — | — | — |
| 121-L.O.S.T. | — | — | — | — | 125,000.00 |
| 160-RURAL FIRE | — | — | — | — | — |
| 177-ASSET FORFEITURE | — | — | — | — | — |
| 200-DEBT SERVICE | 737.53 | — | — | — | — |
| 301-PARK IMPROVEMENTS | — | — | — | — | — |
| 302-POLICE CAR | — | — | 5,300.00 | — | — |
| 303-TRUCK FUND | — | — | — | — | — |
| 305-KOUHNS FUND PROJECT | — | — | — | — | — |
| 306-FIRE EQUIPMENT | — | 325.00 | — | — | 3,256.25 |
| 307-SEWER PROJECTS | — | — | — | — | — |
| 309-WARNING SIREN FUND | — | — | — | — | — |
| 311-QUIET ZONE | — | — | — | — | — |
| 312-EMS EQUIPMENT FUND | — | — | — | — | — |
| 313-STREET EQUIPMENT FUND | — | — | — | — | — |
| 314-LIBRARY FUND | — | 1,679.00 | — | — | — |
| 315-CEMETERY FUND | — | — | — | — | — |
| 500-PERPETUAL CARE FUND | — | — | — | — | 64,350.00 |
| 610-SANITARY SEWER | 47,417.55 | 90,608.37 | — | 9,316.67 | 250,000.00 |
| 611-SEWER SURPLUS FUND | — | — | — | — | — |
| 612-SEWER SINKING FUND | — | — | 9,316.67 | — | — |
| 740-STORM SEWER | 3,063.14 | 167.68 | — | — | — |
| GRAND TOTAL: | 97,159.07 | 157,620.48 | 14,616.67 | 9,316.67 | 492,606.25 |
ENDING BALANCE: 1,797,323.95
Thompson made a motion, Liston seconded, to approve the following claims:
PAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY COPIER CHARGES | $ 171.13 |
| AFLAC | AFLAC CONTRIBUTION | $ 282.90 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 1,383.08 |
| DELTA DENTAL | DENTAL INSURANCE | $ 695.64 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,184.57 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,134.53 |
| HSA BANK | HEALTH SAVINGS ACCOUNT | $ 1,249.98 |
| IA DEPT OF REVUNUE | STATE PAYROLL TAXES-FEBRUARY ’18 | $ 1,224.00 |
| IOWA INSURANCE DIVISION | ANNUAL PERPETUAL CEM REPORT/FEE | $ 116.00 |
| IMAGETEK | RADIX SUBSCRIPTION | $ 130.00 |
| IOWA RURAL WATER | VISION INUSRANCE-MARCH ’18 | $ 57.38 |
| IPERS | RETIREMENT FEBRUARY ’18 | $ 4,337.96 |
| OGDEN MUNICIPAL UTILITIES | MONTHLY ELECTRICAL-12/27/17-1/24/18 | $ 3,356.16 |
| OGDEN MUNICIPAL UTILITIES | MONTHLY STREET LIGHTS-12/27/17-1/24/18 | $ 2,653.23 |
| VERIZON WIRELESS | CELL PHONE SERVICE | $ 194.84 |
| VISA | SUPPLIES | $ 75.34 |
| VISION BANK | CASH MGMT FEE | $ 20.00 |
| WELLMARK | HEALTH INSURANCE | $ 6,684.62 |
| TOTAL: |
$ 28,951.36 |
UNPAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY TOTAL IT CARE | $ 580.90 |
| ACCESS SYSTEMS-LIBRARY | COPIER CHARGES/CONTRACT | $ 131.59 |
| AGSOURCE COOPERATIVE | WASTEWATER TESTING | $ 552.00 |
| ARNOLD MOTOR SUPPLY | SUPPLIES | $ 54.29 |
| BARCO MUNICIPAL PRODUCTS | STREETS-SIGN BRACKETS | $ 501.34 |
| BOONE COUNTY SHERRIF’S OFFICE | 28E AGREEMENT FOR SERVICE | $ 4,583.33 |
| BOUND TREE MEDICAL | EMS SUPPLIES | $ 120.79 |
| CAPITAL SANITARY SUPPLY | CLEANING SUPPLIES/FLOOR MATS LIBRARY | $ 392.16 |
| CLARK’S FOOD MART | SUPPLIES | $ 78.23 |
| DEMCO | TAPE/JACKET COVERS-LIBRARY | $ 102.05 |
| FELD FIRE | SHEILDS/HELMETS FD | $ 100.00 |
| FIRE SAFETY U.S.A | ADDITIONAL GEAR/EQUIPMENT | $ 1,835.00 |
| FIRE SERVICE TRAINING BUREAU | FF1 BOOKS-FIRE DEPT TRAINING | $ 87.00 |
| FOX ENGINEERING | 242213B WWTP | $ 10,739.50 |
| GALLS, LLC | POLICE UNIFORM ALLOWANCE | $ 95.00 |
| GATEHOUSE MEDIA | LGCC ADVERTISING | $ 156.75 |
| IMFOA | 2018 SPRING CONFERENCE REGISTRATION | $ 125.00 |
| INGRAM | BOOKS-LIBRARY | $ 1,189.23 |
| IOWA PRISON INDUSTRIES | SIGNS | $ 636.60 |
| IOWA STATE UNIVERSITY | FIRE DEPT TRAINING MATERIAL | $ 87.00 |
| JAMES DENNIS | SEWER BILLING ADJUSTMENT | $ 359.73 |
| JULIE DRAKE | SEWER BILLING ADJUSTMENT | $ 161.27 |
| KARL EMERGENCY VEHICLES | UNINSTALL POLICE EQUIP FROM IMPALA | $ 175.00 |
| KEYSTONE LABORATORIES, INC | WASTEWATER TESTING | $ 67.50 |
| LIBERTY MUTUAL | WORKERS COMP INSURANCE | $ 241.00 |
| MICHAEL FRAIZER | SNOW REMOVAL | $ 835.00 |
| MIDAMERICA BOOKS | BOOKS-LIBRARY | $ 147.60 |
| MID-AMERICAN PUBLISHING CORP | LEGAL PUBLICATIONS | $ 207.21 |
| MID-AMERICAN PUBLISHING CORP | ADVERTISING-LIBRARY | $ 16.00 |
| MIDWEST TAPE | DVDS-LIBRARY | $ 48.29 |
| OGDEN FARM & FEED | SUPPLIES | $ 295.54 |
| OGDEN MUNICIPAL UTILITIES | MONTHLY ELECTRICAL-1/24-2/22/18 | $ 3,773.92 |
| OGDEN MUNICIPAL UTILITIES | MONTHLY STREET LIGHTS-1/24-2/22/18 | $ 2,670.81 |
| OGDEN TELEPHONE COMPANY | MONTHLY PHONE SERVICE MARCH ’18 | $ 708.12 |
| PAT CLEMONS INC. | POLICE VEHICLE MAINTENANCE | $ 1,648.91 |
| PEOPLES CLOTHING | CLOTHING ALLOWANCE STREET/SEWER | $ 364.63 |
| PHYSIO CONTROL | MAINTENANCE AGREEMENT/DEFIBRILLATOR | $ 463.60 |
| QUICK OIL | GAS/DIESEL | $ 3,548.70 |
| QUILL | SUPPLIES-LIBRARY | $ 169.75 |
| READER SERVICE | BOOKS-LIBRARY | $ 21.96 |
| THE MAGNOLIA JOURNAL | MAGAZINE SUBSCRIPTION-LIBRARY | $ 30.00 |
| THE PIONEER WOMAN | MAGAZINE SUBSCRIPTION-LIBRARY | $ 28.00 |
| TOM WALTERS CO. | GARBAGE SERVICE | $ 90.00 |
| VISION BANK | 2013 FREIGHTLINER FIRETRUCK PAYMENT | $ 11,386.02 |
| WASHED WHITE | WINDOW CLEANING-LIBRARY | $ 13.00 |
| TOTAL: | $ 49,619.32 |
Ayes: All Present, Motion Carried.
No permits to present to Council for February.
Department Reports were presented. Sewer Superintendent Chad Thede added there is a small communities workshop April 4th that Emily, Melanie and himself plan on attending. Info will be sent to council if interested in attending.
During public comment Tyler Wisecup spoke to the council about a city-wide clean-up day. Reimers and Chief Mick Bailey suggested its time for a clean up day as it has been seven years since the last one. Tyler Wisecup and his group, CHEERS, have set June 16th at 6 a.m. on W. Walnut Street next to city hall. Tyler will provide roll offs and administrator will ask county for dumping fees waiver. Tyler will get a list of items to be accepted and not accepted. They are looking for volunteers to help and people to provide a lunch.
Tyler Wisecup also spoke to council about a weekly Farmers Market from June to August. Some locations were discussed. Currently he has six vendors lined up. Hans Boehm said vendors would just need to provide a copy of certificate of insurance and any licensure with the State.
Public Hearing. Mayor Good closed the regular meeting at 7:19 p.m. to open the Public Hearing on the proposed budget. Ohlson asked about LOST transfers. No other comments.
Mayor Good closed the public hearing and entered back into regular session at 7:22 p.m.
Motion by Reimers, second by Anderson to approve Resolution No. 441 “A Resolution Adopting the Proposed City Budget for FY 2018/2019.”
Ayes: All Present, Motion Carried.
RAGBRAI. Randy Russell has asked the council to consider a one-day open container rule for RAGBRAI. There would be a designated area for alcohol consumption within town and verification of ID to comply that all are of the legal age to consume alcohol. This would create a better flow for the bikers and creates less work for volunteers as there wouldn’t need to be as much temporary fencing erected. Clausen commented she has been in contact with Ed Twedt from Ames. He worked with the City in 2007. Council tabled any action and will address at a later date.
Public Hearing. Mayor Good closed the regular meeting at 7:34 p.m. to open the Public Hearing on the proposal to enter into a Sewer Revenue Loan and Disbursement Agreement. No comments or questions.
Mayor Good closed the public hearing and entered back into regular session at 7:35 p.m.
Motion by Thompson, second by Ohlson to approve Resolution No. 444 “A Resolution authorizing and approving a Loan and Disbursement Agreement and providing for the issuance and securing the payment of $5,429,000 Sewer Revenue Bonds, Series 2018.”
Ayes: All Present, Motion Carried.
Hans Boehm of Boehm Insurance went over insurance coverage with council. Over all he feels we are headed in the right direction with EMC safety group. This year there is extra equipment coverage added to the policy. Premium has gone down approximately $10,000 due to workers comp claims dropping off. He recommends cyber security insurance. Administrator to check with ACCESS and Tyler to see if we already have coverage.
Ogden Fun Days. Andrew Pierce spoke to the council about Fun Days scheduled for June 21-23. There will be a summer camp theme with the Thursday drive in movie of Ernest Goes to Camp. There will be no carnival rides this year. Inflatables provided by Midwest Inflatables of Ames will be on Saturday only for 7 hours. Senior Food Stand will return as well. No plans to change the entertainment garden. Standing Hampton has been booked for one night.
Sewer Cash Flow Report. Susanne Gerlach of PFM Financial Advisors LLC spoke to the council about funding the new WWTP. The first step will be to change the base fee to help stabilize revenue. With the last rate increases there has been a 6% decline in usage. An increase in the base rate from $11.55 to $20.00 and another 35% increase should cover the needed monies for payment. We did find some surplus dollars and investment money that will reduce what needs to be borrowed. This reduced our loan amount from $6 million to $5,429,000. No other questions or comments were presented.
Motion by Reimers, second by Ohlson to approve the first reading of Ordinance No. 249. “An ordinance amending the Code of Ordinances of the City of Ogden, Iowa, 1996, by amending provisions pertaining to sewer rental rates.”
Ayes: All Present, Motion Carried.
2018 Sludge Hauling. Three bids were received. Roto-Rooter was the low bid at .068 gallon. Motion by Thompson, second by Anderson to approve the 2018 sludge hauling bid and award agreement to Roto-Rooter.
Ayes: All Present, Motion Carried.
Motion by Anderson, second by Ohlson to approve Resolution No. 440. “A Resolution to approve a total for $390 for special assessment to responsible property in Ogden, Iowa.”
Ayes: All Present, Motion Carried.
Motion by Liston, second by Anderson to approve Resolution No. 442. “A Resolution to approve wage adjustments for City Employees for FY 2018/2019.”
Ayes: All Present, Motion Carried.
Motion by Ohlson, second by Liston to approve Resolution No. 443. “A Resolution authorizing the City Clerk to make the appropriate interfund transfers of sums and Record the same in the appropriate manner for FY 2018 for the City of Ogden, Iowa.”
Ayes: All Present, Motion Carried.
Motion by Thompson, second by Ohlson to approve the 2018/2019 Boone Area Humane Society Contract.
Ayes: All Present, Motion Carried.
Kouhn’s Fund. Clausen reported that we are still working on requests. Ideas will presented at the April meeting.
Motion by Ohlson, second by Liston, to adjourn at 8:16 pm.
Ayes: All Present, Motion Carried.
________________________________
Denny Good, Mayor
Attest:_____________________________________
Melanie Elbert, City Clerk
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