Minutes for November 14, 2017
STATEMENT OF COUNCIL PROCEEDINGS
NOVEMBER 14, 2017
The Ogden City Council met in Regular Session on Tuesday, November 14, 2017 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Sean Thompson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Elbert, Street Superintendent Dan Buzzell, Police Chief Mick Bailey, Fire Chief Rick Sturtz and Library Director Lori Reutter. Additional attendees present were 9 guests.
Anderson made a motion, Liston seconded, to approve the Regular Meeting minutes of Tuesday, October 10, 2017 and Special Meeting Minutes of Tuesday, October 24, 2017.
Ayes: All Present, Motion Carried.
Reimers made a motion, Ohlson seconded, to approve the October Treasurer’s report.
Ayes: All Present, Motion Carried.
BEGINNING BALANCE: 1,457,084.53
| FUND | RECEIVED | EXPENDED | TRANSFER IN | TRANSFER OUT | INVEST- MENTS |
| 001-GENERAL FUND | 197,087.47 | 73,389.52 | — | — | 50,000.00 |
| 110-ROAD USE TAX | 17,569.53 | 13,986.60 | — | — | — |
| 112-TRUST & AGENCY | 79,336.37 | — | — | — | — |
| 121-L.O.S.T. | 14,278.11 | 600.00 | — | — | 125,000.00 |
| 160-RURAL FIRE | — | — | — | — | — |
| 177-ASSET FORFEITURE | — | — | — | — | — |
| 200-DEBT SERVICE | 43,727.85 | — | — | — | — |
| 301-PARK IMPROVEMENTS | — | — | — | — | — |
| 302-POLICE CAR | — | — | — | — | — |
| 303-TRUCK FUND | — | — | — | — | — |
| 305-KOUHNS FUND PROJECT | — | — | — | — | — |
| 306-FIRE EQUIPMENT | 3,550.00 | 3,917.50 | — | — | 3,256.25 |
| 307-SEWER PROJECTS | — | — | — | — | — |
| 309-WARNING SIREN FUND | — | — | — | — | — |
| 311-QUIET ZONE | — | — | — | — | — |
| 312-EMS EQUIPMENT FUND | — | 1,035.82 | — | — | — |
| 313-STREET EQUIPMENT FUND | — | — | — | — | — |
| 314-LIBRARY FUND | — | 179.91 | — | — | — |
| 315-CEMETERY FUND | — | — | — | — | — |
| 500-PERPETUAL CARE FUND | — | — | — | — | 64,350.00 |
| 610-SANITARY SEWER | 67,757.44 | 37,745.67 | — | 9,316.67 | 250,000.00 |
| 611-SEWER SURPLUS FUND | — | — | — | — | — |
| 612-SEWER SINKING FUND | — | — | 9,316.67 | — | — |
| 740-STORM SEWER | 3,066.60 | 579.50 | — | — | — |
| GRAND TOTAL: | 426,373.37 | 131,434.52 | 9,316.67 | 9,316.67 | 492,606.25 |
ENDING BALANCE: 1,752,023.38
Thompson made a motion, Anderson seconded, to approve the following claims:
PAID CLAIMS:
| AFLAC | AFLAC CONTRIBUTION | $ 231.06 |
| ACCESS SYSTEMS | MONTHLY COPIER CHARGES | $ 171.13 |
| BEV LINDGREN | BOONE COUNTY LEAGUE MEETING MEALS | $ 60.00 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 346.94 |
| DELTA DENTAL | DENTAL INSURANCE | $ 695.64 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,143.03 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,375.14 |
| HSA BANK | HEALTH SAVINGS ACCOUNT | $ 1,249.98 |
| HOUSTON & SEEMAN | AUDIT FEE | $ 6,800.00 |
| IA DEPT OF REVUNUE | 3RD QTR SALES TAX | $ 1,587.00 |
| IA DEPT OF REVUNUE | STATE PAYROLL TAXES | $ 1,097.00 |
| IMAGETEK | RADIX SUBSCRIPTION | $ 130.00 |
| IPERS | RETIREMENT | $ 4,057.86 |
| IOWA WORKFORCE DEVELOPMENT | UNEMPLOYMENT TAX Q3 2017 FEE | $ 30.00 |
| LIBERTY MUTUAL INSURANCE | WORKERS COMP INSURANCE | $ 4,243.03 |
| TONY JONES | UNIFORM ALLOWANCE-POLICE | $ 56.00 |
| VERIZON | CELL PHONE SERVICE | $ 194.75 |
| VISA | SUPPLIES | $ 963.17 |
| VISION BANK | CASH MGMT FEE | $ 20.00 |
| WELLMARK | HEALTH INSURANCE | $ 6,465.42 |
| TOTAL: | $ 34,917.15 |
UNPAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY TOTAL IT CARE | $ 580.90 |
| ACCESS SYSTEMS-LIBRARY | COPIER CHARGES/CONTRACT | $ 131.59 |
| AGSOURCE COOPERATIVE | WASTEWATER TESTING | $ 681.50 |
| ARNOLD MOTOR SUPPLY | SHOP SUPPLIES/TOOLS | $ 1,020.49 |
| AUTO ELECTRIC & TUNEUP | VEHICLE MAINTENANCE | $ 140.00 |
| BOONE COUNTY SHERRIF’S OFFICE | 28E AGREEMENT FOR SERVICE | $ 4,583.33 |
| CCD YARD SERVICES | OCT ’17 CEMETERY MOWING | $ 675.00 |
| CLARK’S FOOD MART | SUPPLIES | $ 51.01 |
| CONNIE MULLIN | LAWN MOWING SERVICE | $ 2,160.00 |
| CONSUMER REPORTS | MAGAZINE SUBSCRIPTION | $ 26.00 |
| DICK’S FIRE EXTINGUISHER SERVICE INC | ANNUAL INSPECTION/MAINT. FIRE EXT. | $ 528.35 |
| EMILY CLAUSEN | MILEAGE REIMBURSEMENT | $ 64.20 |
| EMPOWERMENT SOLUTIONS, LLC | QUARTERLY WEB HOSTING SERVICE FEE | $ 225.00 |
| EVERLASTINGS | FUNERAL PLANT | $ 50.00 |
| FELD FIRE | SCBA BOTTLE HYDROTEST | $ 175.00 |
| FIRE SAFETY U.S.A | GROVES CLOSED LOOP COAT HANGERS-FIRE | $ 162.00 |
| FOX ENGINEERING | 242213B OGDEN WWTP IMPROVEMENTS | $ 24,592.00 |
| GALE/CONGAGE LEARNING | BOOKS-LIBRARY | $ 10.00 |
| GOOD LAWNCARE SERVICES | WEED & FEED-CITY PARK/LGCC | $ 1,220.00 |
| IOWA RURAL WATER ASSOCIATION | IRWA MEMBERSHIP DUES | $ 275.00 |
| INGRAM | BOOKS-LIBRARY | $ 1,017.94 |
| IDALS | PESTICIDE APPLICATORS LICENSE RENEWAL | $ 15.00 |
| IOWA ONE CALL | LOCATING REQUEST VOICE/FAX | $ 23.40 |
| JENNIE MULLINS | LOGO DEVELOPMENT-LIBRARY | $ 300.00 |
| KEEP IOWA BEAUTIFUL | MEMBERSHIP RENEWAL | $ 100.00 |
| LORI REUTTER | MILEAGE REIMBURSEMENT | $ 203.83 |
| MANATT’S | PATCHING/SALT SHED ASPHALT | $ 23,107.50 |
| MCATEE | FIRE DEPARTMENT TIRE REPAIR | $ 270.65 |
| MID-AMERICAN PUBLISHING CORP | LEGAL PUBLICATIONS/HELP WANTED AD | $ 225.98 |
| MIDWEST TAPE | DVDS-LIBRARY | $ 64.39 |
| OGDEN FARM & FEED | SUPPLIES | $ 596.23 |
| OGDEN MUNICIPAL UTILITIES | 3RD QTR 2017 SANITATION | $ 2,250.00 |
| OGDEN TELEPHONE COMPANY | MONTHLY PHONE SERVICE | $ 707.57 |
| OXEN TECHNOLOGY | TECH SUPPORT-LIBRARY | $ 400.00 |
| POSTMASTER | POST OFFICE BOX RENEWAL FEE | $ 92.00 |
| QUICK OIL | GASOHOL/DIESEL | $ 1,327.07 |
| QUILL | SUPPLIES | $ 99.76 |
| READER SERVICE | LIBRARY BOOKS | $ 21.96 |
| RODGERS PLUMBING & HEATING | SERVICE CALL/ PARTS | $ 105.27 |
| ROTO-ROOTER | SLAUDGE HAULING | $ 6,274.43 |
| STATE OF IA AUDITORS OFFICE | YEARLY AUDIT FILING FEE FY 17 | $ 425.00 |
| THE ADVANTAGE COMPANIES | PRESERVATION MICROFILM LIBRARY | $ 225.00 |
| TOM WALTERS CO. | GARBAGE SERVICE | $ 79.00 |
| WASHED WHITE | WINDOW CLEANING LIBRARY | $ 13.00 |
| TOTAL: | $ 75,296.35 |
Ayes: All Present, Motion Carried.
Approved permits were presented to the council for review. There were no permits approved in the month of October.
Department Reports were presented. City Administrator Emily Clausen spoke to council in regards to the current reports being effective and about changing department reports and including more budget information.
Public comment. City Clerk Melanie Elbert informed council that City Hall offices will be closed November 15 for SRF training, November 23-24 for Thanksgiving and November 30th for budget training. Police Chief Bailey asked where we were with the cars on the storage unit property. Owners have 30 days to remove vehicles. Mick to get a count of vehicles still on the property. Councilwoman Lori Anderson updated the council on the Ogden city signs.
After some discussion a motion was made by Thompson, and seconded by Ohlson to waive enforcement of the open burning ban through November 30th. Leaves have not fallen as quickly due to weather conditions.
Ayes: All Present, Motion carried.
Annual Rural Fire Association Board Meeting. Mayor Good closed the regular meeting at 7:20 pm to open the annual Rural Fire Association Board Meeting. LaVerne Lingren spoke on behalf of the board. Fire Chief Sturtz gave some updates on the fire department. He will be going to Minnesota to look in to a new pumper truck. The new gear is in and the Good Trust approved the purchase of an air compressor. Sturtz was questioned if our gear is in the same shape as surrounding communities? Sturtz said that is hard to answer. Some of our equipment is probably better than some departments but not others. Lingren recommended the proposed $.45 millage increase. Motion by Rinehart, second by Lingren to approve the $.45 millage increase recommendation.
Ayes: All Present, Motion carried.
Mayor Good closed the rural fire board meeting and entered back into regular session at 7:35 p.m.
Volunteer Fireman Recommendation. Fire Chief Sturtz made the recommendation to have Chris Sturtz fill the vacancy of Paul Morgan while he is out on military duty. Sturtz can cover daytime hours. Motion by Reimers, second by Thompson to approve the recommendation of Chris Sturtz to the fire department.
Ayes: All Present, Motion carried.
Library Board New Hire Recommendation. Lori Reutter made the recommendation to hire Kelly Boothroyd for part time library position. She has been a great addition working on the web site and with social media.
Motion by Anderson, second by Liston to approve the new hire recommendation of Kelly Boothroyd.
Ayes: All Present, Motion carried.
Award Contract. Motion by Ohlson, second by Anderson to approve the snow removal contract with Mike Frazier for the 2017/2018 winter months.
Ayes: All Present, Motion carried.
Motion by Liston, second by Thompson to approve the snow ordinance as presented.
Ayes: All Present, Motion carried.
Motion by Reimers, second by Thompson to approve the annual finance report for fiscal year ending June 30, 2017.
Ayes: All Present, Motion carried.
Review Audit Findings. No questions or comments from council.
Possible Changes to Council Meeting Dates. After discussion the dates were left as is.
Rick Sturtz will be going to look at new truck next month. He will bring bid after checking out new truck.
Reimers made a motion, Liston seconded, to adjourn at 8:15 p.m.
Ayes: All Present, Motion Carried.
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