Minutes for August 8, 2017
Statement of Council Proceedings
August 8, 2017
The Ogden City Council met in Regular Session on Tuesday, August 8, 2017 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. Councilman Sean Thompson was absent. City staff present were City Administrator Emily Clausen, City Clerk Melanie Elbert, Police Chief Mick Bailey, Sewer Superintendent Chad Thede and Street Superintendent Dan Buzzell. Additional attendees present were five guests.
Liston made a motion, Ohlson seconded, to approve the Regular Meeting minutes of Tuesday, July 11, 2017 citing one correction to page 1924, 2nd paragraph. Wording changed from we did meet the requirements to we did not meet the requirements.
Ayes: All Present, Motion Carried.
Ohlson made a motion, Liston seconded, to approve the July Treasurer’s report.
Ayes: All Present, Motion Carried.
BEGINNING BALANCE: 1,581,772.39
| FUND | RECEIVED | EXPENDED | TRANSFER IN | TRANSFER OUT | INVEST- MENTS |
| 001-GENERAL FUND | 21,931.32 | 87,200.74 | — | — | 50,000.00 |
| 110-ROAD USE TAX | 26,481.61 | 10,603.91 | — | — | — |
| 112-TRUST & AGENCY | 1,251.51 | — | — | — | — |
| 121-L.O.S.T. | 13,762.43 | 600.00 | — | — | 125,000.00 |
| 160-RURAL FIRE | — | — | — | 42,386.36 | — |
| 177-ASSET FORFEITURE | — | — | — | — | — |
| 200-DEBT SERVICE | 775.35 | — | — | — | — |
| 301-PARK IMPROVEMENTS | — | — | — | — | — |
| 302-POLICE CAR | — | — | — | — | — |
| 303-TRUCK FUND | — | — | — | — | — |
| 305-KOUHNS FUND PROJECT | — | 1,534.29 | — | — | — |
| 306-FIRE EQUIPMENT | — | — | — | — | 3,256.25 |
| 307-SEWER PROJECTS | — | — | — | — | — |
| 309-WARNING SIREN FUND | — | 1,486.30 | — | — | — |
| 311-QUIET ZONE | — | — | — | — | — |
| 312-EMS EQUIPMENT FUND | 54,618.77 | 152,000.00 | — | — | — |
| 313-STREET EQUIPMENT FUND | — | — | — | — | — |
| 314-LIBRARY FUND | — | — | — | — | — |
| 315-CEMETERY FUND | — | — | — | — | — |
| 500-PERPETUAL CARE FUND | — | — | — | — | 64,350.00 |
| 610-SANITARY SEWER | 33,033.39 | 60,373.82 | — | 9,316.67 | 250,000.00 |
| 611-SEWER SURPLUS FUND | — | — | — | — | — |
| 612-SEWER SINKING FUND | — | — | 9,316.67 | — | — |
| 740-STORM SEWER | 3,005.21 | 7,025.25 | — | — | — |
| GRAND TOTAL: | 159,980.13 | 344,344.48 | 164,449.74 | 164,449.74 | 492,606.25 |
ENDING BALANCE: 1,415,807.67
Anderson made a motion, Liston seconded, to approve the following claims:
PAID CLAIMS:
| AFLAC | AFLAC CONTRIBUTION | $ 53.26 |
| ACCESS SYSTEMS | MONTHLY COPIER CHARGES | $ 171.13 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 286.29 |
| BOONE COUNTY SHERRIF’S OFFICE | 28E AGREEMENT FOR SERVICE | $ 4,583.33 |
| DELTA DENTAL | DENTAL INSURANCE | $ 511.50 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 4,598.54 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,447.63 |
| EVEREST EMERGECY VEHICLES | AMBULANCE | $ 152,000.00 |
| HSA BANK | HEALTH SAVINGS ACCOUNT | $ 1,249.98 |
| IA DEPT OF NATURAL RESOURCES | WW3 OPERATOR CERTIFICATE | $ 20.00 |
| IA DEPT OF REVUNUE | QUARTERLY SALES TAX | $ 1,347.00 |
| IA DEPT OF REVUNUE | STATE PAYROLL TAXES | $ 1,396.00 |
| IMAGETEK | RADIX SUBSCRIPTION | $ 130.00 |
| IOWA WORKFORCE DEVELOPMENT | QUARTERLY UNEMPLOYEMENT TAX | $ 109.81 |
| IPERS | RETIREMENT | $ 4,980.62 |
| LIBERTY MUTUAL INSURANCE | WORKERS COMP INSURANCE | $ 4,243.03 |
| OGDEN MUNICIPAL UTILITIES | MONTHLY ELECTRICAL | $ 3,495.57 |
| OGDEN MUNICIPAL UTILITIES | MONTHLY STREET LIGHTS | $ 1,985.15 |
| VERIZON | CELL PHONE SERVICE | $ 199.78 |
| VISION BANK | CASH MGMT FEE | $ 20.00 |
| WELLMARK | HEALTH INSURANCE | $ 4,297.96 |
| TOTAL: | $ 189,126.58 |
UNPAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY TOTAL IT CARE | $ 580.90 |
| ACCESS SYSTEMS-LIBRARY | COPIER CHARGES/CONTRACT | $ 131.59 |
| AGSOURCE COOPERATIVE | WASTEWATER TESTING | $ 687.50 |
| ARNOLD MOTOR SUPPLY | OIL/STREET SWEEPER REPAIR PARTS/TOOLS | $ 117.58 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 35.02 |
| BOEHM INSURANCE | INSURANCE AUDIT | $ 30.00 |
| BOONE COUNTY | FY2018 COMMUNICATIONS AGREEMENT | $ 7,697.10 |
| BOONE COUNTY SHERRIF’S OFFICE | 28E AGREEMENT FOR SERVICE | $ 4,583.33 |
| CAPITAL SANITARY SUPPLY | CLEANING SUPPLIES | $ 164.82 |
| CCD YARD SERVICES | JUNE CEMETERY MOWING/ADDNL LABOR | $ 1,430.00 |
| CENTER POINT LARGE PRINT | BOOKS-LIBRARY | $ 67.50 |
| COUNTRY | MAGAZINE SUBSCRIPTION-LIBRARY | $ 15.00 |
| DEMCO | LIBRARY SUPPLIES | $ 135.21 |
| DUNCAN HEATING & PLUMBING, INC | THERMOSAT – LIBRARY | $ 151.00 |
| FANGS AUTOMOTIVE | VEHICLE MAINTENANCE | $ 99.99 |
| FORT DODGE ASPHALT CO. | MICROSURFACING | $ 35,648.12 |
| FOX ENGINEERING | PROFESSIONAL SERVICES 242213B WWTP | $ 35,340.00 |
| FOX ENGINEERING | 701815B CLEAN WATER SPONSOR PROJECT | $ 556.20 |
| GOOD LAWNCARE SERVICES | WEED & FEED-LIBRARY | $ 39.00 |
| HARRIS GLOBAL SOFTWARE | TAC 10 ANNUAL CONTRACT | $ 2,993.00 |
| HOSKINSON TREE SERVICE | TREE REMOVAL | $ 2,660.00 |
| INGRAM | BOOKS-LIBRARY | $ 1,388.31 |
| IOWA DOT | PARK SUPPLIES | $ 99.29 |
| IOWA HISTORY JOURNAL | MAGAZINE SUBSCRIPTION-LIBRARY | $ 18.95 |
| IOWA ONE CALL | LOCATING REQUEST VOICE/FAX | $ 3.40 |
| IOWA PRISON INDUSTRIES | PICNIC TABLES AT PARK | $ 3,540.00 |
| IOWA SPORTSMAN | MAGAZINE SUBSCRIPTION-LIBRARY | $ 16.00 |
| JANE ZAHASKY | IPERS REIMBURSEMENT | $ 59.22 |
| LIBERTY MUTUAL INSURANCE | WORKERS COMP INSURANCE PREMIUM | $ 4,243.03 |
| LINDY’S | DUTY AMMO-POLICE | $ 72.00 |
| LORI REUTTER | MILEAGE REIMBURSEMENT | $ 33.17 |
| MCCALL’S QUILTING | MAGAZINE SUBSCRIPTION-LIBRARY | $ 21.98 |
| MELANIE ELBERT | MILEAGE REIMBURSEMENT | $ 89.35 |
| MID-AMERICAN PUBLISHING CORP | LEGAL PUBLICATIONS | $ 265.12 |
| MIDWEST TAPE | DVDS-LIBRARY | $ 41.10 |
| MONTICELLO PUBLIC LIBRARY | USED DVDS-LIBRARY | $ 27.00 |
| NATHAN BENJAMIN | IPERS REIMBURSEMENT | $ 108.22 |
| NAVIANT | EQUIP MAINTENANCE-LIBRARY | $ 849.00 |
| OGDEN FARM & FEED | SUPPLIES | $ 872.07 |
| OGDEN MUNICIPAL UTILITIES | SANITATION 2ND QTR 2017 | $ 2,250.00 |
| OGDEN TELEPHONE COMPANY | MONTHLY PHONE SERVICE | $ 708.76 |
| OVERDRIVE | FY18 BRIDGES EBOOK SUBSCRIPTION | $ 506.49 |
| PEOPLE | MAGAZINE SUBSCRIPTION-LIBRARY | $ 133.50 |
| QUICK OIL | GASOHOL/DIESEL | $ 2,228.47 |
| QUILL | SUPPLIES | $ 233.26 |
| READER SERVICE | LIBRARY BOOKS | $ 21.96 |
| RODGERS PLUMBING & HEATING INC | SERVICE CALL/PARTS/LIBRARY | $ 139.84 |
| STATE LIBRARY OF IOWA | FY18 STATEWIDE DATABASE FEE-LIBRARY | $ 147.64 |
| SHERMAN WILLIAMS | STREET PAINT | $ 1,213.40 |
| STRYKER | EQUIPMENT PURCHASE | $ 1,481.23 |
| TASK FORCE BBQ | MEALS/FUN DAYS | $ 134.00 |
| THE MAGNOLIA JOURNAL | MAGAZINE SUBSCRIPTION-LIBRARY | $ 20.00 |
| TRANS IOWA EQUIPMENT | STREET SWEEPER PARTS | $ 64.77 |
| ULINE | TABLES/RACKS FOR COMMUNITY CENTER | $ 10,603.52 |
| WASHED WHITE | WINDOW CLEANING-LIBRARY | $ 13.00 |
| WILLIAM OLESEN | MILEAGE REIMBURSEMENT | $ 253.06 |
| TOTAL: | $ 125,062.97 |
Ayes: All Present, Motion Carried.
Approved permits were presented to the council for review. There were five permits approved in the month of June. Two for fences (Julie Drake and Michael & Teri Knight), two for storage sheds/buildings (Charles & Penny Patte and Julie Drake) and one for a covered porch (William Olesen).
Department Reports were presented with one addition. Administrator Clausen presented new office hours for City Hall. City Hall will remain open from 8:00 am – 4:30 pm Monday thru Friday but will now be closed each day over the noon hour (12:00 pm – 1:00 pm). Reimers inquired as to the status of the Glenwood Cemetery mapping project and Clerk Elbert informed him that all the data that could be imputed by the mapping company has been entered. The City Hall offices now need to get to work on the project. Mayor Good inquired on the upcoming audit and Clerk Elbert and Administrator Clausen let the Council know that is was scheduled for September 5, 2017 and all information requested by the auditor has been gathered and is ready to go.
Under Public Comment, Terry Bittle voiced her concerns regarding the homes located at 602 and 604 W. Cherry Street. Her concerns are there are not currently single families living in these trailers. They are migrant workers consisting of multiple non-related people in the houses. She was also concerned that the structures were not built to code as they are not on permanent structures. Chief Bailey stated that he had been to the properties in question and there is a group of men living there that are building chicken houses between Ogden and Des Moines. He confirmed he has no reports of disturbing the peace or and complaints as to their behavior. Council, including City Attorney Johnson, informed her that they built the houses to code and that pilings are considered a permanent foundation. Administrator Clausen did point out a positive stating they are not causing trouble and the properties are being maintained. Administrator Clausen stated she will reach out to the property owners to see if she can find out where their intentions are with the properties long term.
Mayor Good closed the regular meeting at 7:29 pm to open up the Public Hearing on a Usage Variance for The Hair Company to be located at 519 E. Division Street. Clerk Elbert provided the Council with the approved signatures from neighbors noting there was 1 postcard returned blank and 1 postcard not returned at all but no objections were noted with the signatures that Mrs. Church received. The Council stated that she had a great business plan. There were no objections presented to Council.
Reimers made a motion, Ohlson seconded to approved the Usage Variance for The Hair Company at 519 E. Walnut Street.
Ayes: All Present, Motion Carried.
Mayor Good closed the Public Hearing and entered back into regular session at 7:31 pm.
Jason Taylor was asked at the July meeting to attend the August meeting to provide an update on his business plan for his lawn mower repair business located at 501 NE 3rd Street. He was not present for the meeting. Council discussed how they would like to proceed stating he has received numerous warnings on cleaning up his property, been given ample opportunity to provide an alternative location for his business or to request for a Usage Variance to continue to conduct his business from this location. Councilman Reimers will speak to Mr. Taylor to try and resolve this. Administrator Clausen will be drafting a letter as well to Mr. Taylor explaining his options.
A proposed burn ban was reviewed by Council. A burn brochure was presented for review as well as a potential permit to burn. City Attorney Lee Johnson will be finalizing a burn ordinance that encompasses the points defined in the brochure.
The Park Committee will be meeting to make a decision on a Pocket Park fee schedule. They will meet prior to the next Council Meeting and present their proposed fee schedule for Council review and approval in September.
Ohlson made a motion, Liston seconded, to approve the 2017 Debt Obligations report.
Ayes: All Present, Motion Carried.
Anderson made a motion, Reimers seconded, to approve Resolution No. 434 “A RESOLUTION TO APPROVE WAGE ADJUSTMENTS FOR CITY EMPLOYEES FOR FY 2017/2018”.
Ayes: All Present, Motion Carried.
Ohlson made a motion, Liston seconded, to approve Resolution No. 435 “A RESOLUTION TO APPROVE THE 2016/2017 STREET FINANCE REPORT”.
Ayes: All Present, Motion Carried.
New tables for the Leonard Good Community Center have been ordered and received. There are 28 tables available. The Council would like them to be sold for $25 each. Clerk Elbert and Administrator Clausen will be posting public information on the sale and pick up of these tables in the next few weeks. A request for a silverware donation to the McGraw Center was denied at this time pending review of how much silverware is actually available for use in both levels of the Community Center. Street Superintendent Buzzell requested that the old picnic tables from the enclosed shelter at the park be donated to Don Williams for all that they have done in the past for the City. The Council agreed.
Liston made a motion, Anderson seconded, to adjourn at 8:34 p.m.
Ayes: All Present, Motion Carried.
________________________________
Denny Good, Mayor
Attest:_____________________________________
Melanie Elbert, City Clerk
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