Minutes for May 9, 2017
STATEMENT OF COUNCIL PROCEEDINGS
May 9, 2017
The Ogden City Council met in Regular Session on Tuesday, May 9, 2017 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Sean Thompson (arrived at 7:35 pm), Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Jane Zahasky, City Clerk Melanie Elbert, Police Chief Mick Bailey, and Street Superintendent Dan Buzzell. Additional attendees present were Terry Will (Ogden First Responders) and Citizen Julie Drake.
Anderson made a motion, Listonn seconded, to approve the Regular Meeting minutes of Tuesday, April 11, 2017.
Ayes: All Present, Motion Carried.
Liston made a motion, Ohlson seconded, to approve the March Treasurer’s report.
Ayes: All Present, Motion Carried.
BEGINNING BALANCE: 1,487,384.56
| FUND | RECEIVED | EXPENDED | TRANSFER IN | TRANSFER OUT | INVEST- MENTS |
| 001-GENERAL FUND | 213,866.13 | 111,237.77 | — | — | 50,000.00 |
| 110-ROAD USE TAX | 14,316.68 | 11,060.33 | — | — | — |
| 112-TRUST & AGENCY | 76,754.45 | — | — | — | — |
| 121-L.O.S.T. | 11,781.31 | 600 | — | — | 125,000.00 |
| 150- OGDEN WELLNESS CENTER | — | — | — | — | — |
| 160-RUAL FIRE | — | — | — | — | — |
| 177-ASSET FORFEITURE | — | — | — | — | — |
| 200-DEBT SERVICE | 47,551.36 | — | — | — | — |
| 301-PARK IMPROVEMENTS | — | — | — | — | — |
| 302-POLICE CAR | — | — | — | — | — |
| 303-TRUCK FUND | — | — | — | — | — |
| 305-KOUHNS FUND PROJECT | 20,921.84 | — | — | — | — |
| 306-FIRE EQUIPMENT | — | — | — | — | 3,256.25 |
| 307-SEWER PROJECTS | — | — | — | — | — |
| 309-WARNING SIREN FUND | — | — | — | — | — |
| 311-QUIET ZONE | — | — | — | — | — |
| 312-EMS EQUIPMENT FUND | 1,131.43 | — | — | — | — |
| 313-STREET EQUIPMENT FUND | — | — | — | — | — |
| 314-LIBRARY FUND | — | — | — | — | — |
| 315-CEMETERY FUND | — | — | — | — | — |
| 500-PERPETUAL CARE FUND | 50 | — | — | — | 64,350.00 |
| 610-SANITARY SEWER | 29,662.30 | 10,975.96 | — | 6,425.56 | 250,000.00 |
| 611-SEWER SURPLUS FUND | — | — | — | — | — |
| 612-SEWER SINKING FUND | — | — | 6,425.56 | — | — |
| 740-STORM SEWER | 2,962.75 | 702.63 | — | — | — |
| GRAND TOTAL: | 418,998.25 | -134,576.69 | 6,425.56 | 6,425.56 | 492,606.25 |
ENDING BALANCE: 1,771,806.12
Liston requested further explanation on The Iowa Clinic bill prior to paying it. Administrator Zahasky will reach out to The Iowa Clinic for further information. Liston made a motion, Anderson seconded, to approve the following claims (removed The Iowa Clinic for further research/information):
PAID CLAIMS:
| AFLAC | AFLAC CONTRIBUTION | $53.26 |
| ACCESS SYSTEMS | MONTHLY COPIER CHARGES | $169.86 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $404.26 |
| DELTA DENTAL | DENTAL INSURANCE | $750.08 |
| EFTPS | FEDERAL PAYROLL TAXES | $3,527.47 |
| EFTPS | FEDERAL PAYROLL TAXES | $3,568.05 |
| HSA BANK | HEALTH SAVINGS ACCOUNT | $1,458.31 |
| IA DEPT OF REVUNUE | STATE PAYROLL TAXES | $1,354.00 |
| IMAGETEK | RADIX SUBSCRIPTION | $130.00 |
| IOWA DEPARTMENT OF REVENUE | 1ST QUARTER SALES TAX | $1,593.00 |
| IOWA WORKFORCE DEVELOPMENT | 1ST QUARTER UNEMPLOYMENT INSURANCE | $92.87 |
| IPERS | RETIREMENT | $4,956.48 |
| LIBERTY MUTUAL INSURANCE | WORKERS COMP INSURANCE | $8,198.03 |
| OGDEN LEGACY | PASSTHROUGH GRANT SIGNAGE PROJECT | $5,000.00 |
| VISA | SUPPLIES/POSTAGE/STAFF DEVELOPMENT | $770.62 |
| VISION BANK | CASH MGMT FEE | $20.00 |
| WELLMARK | HEALTH INSURANCE | $7,521.43 |
| TOTAL: | $39,567.72 |
UNPAID CLAIMS:
| ACCESS | FY17 SOCIAL SERVICES CONTRIBUTION | $500.00 |
| ACCESS SYSTEMS | MONTHLY TOTAL IT CARE | $550.90 |
| ACCESS SYSTEMS | CLERK ADMIN COMPUTERS/INSTALL | $2,485.68 |
| ACCESS SYSTEMS-LIBRARY | COPIER CHARGES/CONTRACT | $131.59 |
| ACCESS SYSTEMS-LIBRARY | TECH SUPPORT | $33.42 |
| AFLAC | AFLAC CONTRIBUTION | $53.26 |
| AGSOURCE COOPERATIVE | WASTEWATER TESTING | $582.49 |
| ARNOLD MOTOR SUPPLY | TOOLS | $70.95 |
| BARCO MUNICIPAL PRODUCTS | PARKING STOPS | $609.92 |
| BOEHM INSURANCE | ADDITIONAL INSURANCE ITEMS | $40.00 |
| BOOK SYSTEMS, INC | SUBSCRIPTION/HOSTING FEE/TECH LIBRARY | $1,931.00 |
| BOONE COUNTY COMMUNITY SERVCES | FY17 SOCIAL SERVICES CONTRIBUTION | $250.00 |
| BOONE COUNTY ECONOMIC DEVELOPMENT | FY17 SOCIAL SERVICES CONTRIBUTION | $2,500.00 |
| BOONE COUNTY HISTORICAL SOCIETY | FY17 SOCIAL SERVICES CONTRIBUTION | $250.00 |
| BOONE COUNTY TRAILS | FY17 SOCIAL SERVICES CONTRIBUTION | $2,000.00 |
| BOONE COUNTY TRANSPORTATION | FY17 SOCIAL SERVICES CONTRIBUTION | $2,500.00 |
| BOONE COUNTY TRANSPORTATION | POOL BUS | $1,000.00 |
| CAPITAL SANITARY SUPPLY | CLEANING SUPPLIES | $184.05 |
| CARL BERGSTROM | CEMETERY SEEDING/TILLING/ROLLING | $200.00 |
| CCD YARD SERVICES | APRIL CEMETERY MOWING | $1,350.00 |
| CENTRAL PUMP & MOTOR, LLC | PUMP REPAIR | $1,844.52 |
| CITY OF LECLAIRE | SHELVING UNITS | $100.00 |
| CLARK’S FOOD MART | SUPPLIES | $50.70 |
| DANKO EMERGENCY EQUIPMENT | WARNING SIREN REPAIR | $1,022.50 |
| DEMCO | LABELS/CASES/SUPPLIES | $101.85 |
| ELM USA | PAY AS YOU GO | $2.50 |
| EMPOWERMENT SOLUTIONS | WEBSITE HOSTING FEE | $225.00 |
| EVEREST EMERGENCY VEHICLES, INC | VEHICLE MAINTENANCE | $1,188.62 |
| FOX ENGINEERING | PROFESSIONAL SERVICES 242213B WWTP | $16,363.00 |
| GENERATORS FOR SALE | GENERATOR FOR FIRE DEPARTMENT | $6,502.99 |
| GOOD LAWNCARE SERVICES | WEED CONTROL | $20.00 |
| GOOD LAWNCARE SERVICES | WEED CONTROL/FERTILIZER-LIBRARY | $39.00 |
| GROUT MUSEUM DISTRICT | BUILD A BETTER WORLD PROGRAM-LIBRARY | $221.00 |
| HAYES HANDYMAN SERVICE | LABOR/MATERIAL REPAIRS-LIBRARY | $172.00 |
| INGRAM | BOOKS-LIBRARY | $991.80 |
| IOWA GAME & FISH | MAGAZINE SUBSCRIPTION | $18.00 |
| IZONE | PANELS FOR FOOTPRINTS | $220.00 |
| JANE ZAHASKY | MILEAGE REIMBURSEMENT | $83.47 |
| LORI REUTTER | MILEAGE REIMBURSEMENT | $332.24 |
| MARTHA STEWART LIVNG | MAGAZINE SUBSCRIPTION | $25.00 |
| MELANIE ELBERT | MILEAGE REIMBURSEMENT | $87.74 |
| MID-AMERICAN PUBLISHING CORP | LEGAL PUBLICATIONS/EMPLOYMENT ADS | $282.25 |
| MIDWEST FIRE | VEHICLE MAINTENANCE | $100.89 |
| MIDWEST TAPE | DVDS | $198.87 |
| MONTICELLO PUBLIC LIBRARY | BOOKS ON CD | $50.00 |
| NATIONAL ASSOCIATION OF CHIEFS OF POLICE | MEMBERSHIP DUES | $60.00 |
| NORTHERN TOOL & EQUIPMENT | PRESSURE WASHER | $699.99 |
| OGDEN COMMUNITY SCHOOLS | YOUTH REC EQUIPMENT PURCHASE | $1,498.61 |
| OGDEN FARM & FEED | SUPPLIES | $2,478.63 |
| OGDEN LEGACY | FY17 SOCIAL SERVICES CONTRIBUTION | $10,000.00 |
| OGDEN MUNICIPAL UTILITIES | SANITATION | $4,500.00 |
| OGDEN MUNICIPAL UTILITIES | MONTHLY ELECTRIC CHARGES | $2,668.72 |
| OGDEN MUNICIPAL UTILITIES | STREET LIGHTS | $1,668.08 |
| OGDEN TELEPHONE COMPANY | MONTHLY PHONE SERVICE | $996.99 |
| PAT CLEMONS INC. | VEHICLE MAINTENANCE | $54.25 |
| QUICK OIL | GASOHOL/DIESEL | $1,016.94 |
| QUILL | SUPPLIES/LAMINATOR | $1,826.96 |
| READER SERVICE | LIBRARY BOOKS | $21.96 |
| RODGERS PLUMBING & HEATING, INC | SERVICE CALL/PARTS/LABOR LIBRARY | $526.75 |
| ROTO-ROOTER | SLUDGE HAULING | $7,587.98 |
| THE IOWA CLINIC | ASSESSMENT | $2,315.00 |
| THE SATURDAY EVENING POST | MAGAZINE SUBSCRIPTION | $15.00 |
| UNION PUBLIC LIBRARY | BOOK | $9.00 |
| UTILITY EQUIPMENT COMPANY | SW SEWER CAPS/SW GRATES | $331.24 |
| VILLISCA PUBLIC LIBRARY | BOOK | $10.00 |
| YSS OF BOONE COUNTY | FY17 SOCIAL SERVICES CONTRIBUTION | $1,500.00 |
| TOTAL: | $87,253.30 |
Ayes: All Present, Motion Carried.
Approved permits were presented to the council for review. There were 2 fence permits (Sandra Shannon and Joey Martin) and 4 building permits (Thomas Lindholm, Aggie Property/Signet Builders, and Scott and Gina Church) approved in the month of April.
Department Reports were presented with one addition. Street Superintendent Buzzell reported that he took the base for the footprints up to the green space on W. Walnut between Clark’s and the Clinic when it was discovered that a large area of stucco is in danger of falling off the northwest side of the Clark’s Food Mart building. Buzzell has set up caution cones and roped off the area with caution tape. Owner Brent Clark was notified and will be fixing the issue.
Under Public Comment, Administrator Zahasky passed along a Thank You from Mary Kelly of Twice the Story here in Ogden. She wanted to thank Council and staff for everything during her recent successful Junkathon event in the green space on W. Walnut this past weekend. Administrator Zahasky also reported the Ogden Community Schools will be offering a free breakfast and lunch program to children 18 and younger this summer at Howe Elementary. Administrator Zahasky has also communicated with Boone County Transportation regarding the Pool Bus for this summer. The Pool Bus will still transport from Ogden to Boone Monday, Wednesday and Friday. BCT will be transitioning to HIRTA on July 1st and the hope is the transition of services will be smooth.
Due to awaiting arrival of Councilman Thompson, the Public Hearing on the setback variance located at 625 W. Locust was passed over on the agenda momentarily and will be addressed upon his arrival.
Mayor Good closed the regular session and opened the Public Hearing at 7:16 pm on the 2016/2017 Budget Amendment. Administrator Zahasky reported on the proposed amendment as published recently in the Ogden Reporter. Both revenues and expenditures were amended even though the City is not required to amend revenues. No further comments or concerns were presented to the Council and no objections were heard. Mayor Good closed the Public Hearing at 7:19 pm.
Ohlson made a motion, Liston seconded, to approve RESOLUTIN NO. 428 – “A RESOLUTION TO APPROVE THE BUDGET AMENDMENT FOR FISCAL YEAR 2016/2017, AS PUBLISHED”.
Ayes: All Present. Motion Carried.
A final quote was presented to Council for a new ambulance. The quote was for $152,000.00. Currently there is a balance of $55,208.27 in the EMS Equipment Fund. Secured donations yet to be received total $55,550.00 leaving a shortfall of just over $41,000.00. Council will hold future discussions on the financing source of the additional money needed. Administrator Zahasky has received bank information for Council to review as well as internal sources of funding such as L.O.S.T. funds.
The Personnel Committee presented the First Responder job descriptions with their recommendation for Council approval. Anderson made a motion, Ohlson seconded to approve First Responder job descriptions.
Ayes: All Present. Motion Carried.
Liston made a motion, Anderson seconded, to approve RESOLUTION NO. 429 – “A RESOLUTION TO APPROVE A TOTAL OF $605.00 FOR SPECAIL ASSESSMENT TO RESPONSIBLE PROPERTY IN OGDEN, IOWA”.
Ayes: All Present, Motion Carried.
Council reviewed ORDIANCE NO. 243 – AN ORDIANANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF OGDEN, IOWA, 1996 BY AMENDING PROVISIONS PERTAINING TO SEWER RENTAL RATES. First Reading. This will increase rates by 40% at the advice of Susanne Gerlach (PFM Financial Advisors LLC) to stay in compliance with our financial loan obligations.
Liston made a motion, Anderson seconded, to approve RESOLUTION NO. 430 – A RESOLUTION AUTHORIZING THE CITY CLERK TO MAKE THE APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE SAME IN THE APPROPRIATE MANNER FOR FY2017 FOR THE CITY OF OGDEN, IOWA”.
Ayes: All Present, Motion Carried.
Anderson made a motion, Liston seconded, to approve the Simmering-Cory Grant Administration Agreement as presented to Council.
Ayes: All Present, Motion Carried.
Liston made a motion, Ohlson seconded, to approve RESOLUTION NO. 431 – “A RESOLUTION ADOPTING PROCURMENT POLICY”.
Ayes: All Present, Motion Carried.
Councilman Thompson arrived and Mayor Good closed the regular session and opened the Public Hearing at 7:36 pm on the Setback Variance for 625 W. Locust Street (Julie Drake). City Clerk Elbert informed the Council that signatures were received from all property owners within 100 feet that were possible. There are 2 properties that fall into this radius that are vacant so no signatures could be obtained on those. There was one objection to the requested variance from Nathan Venard. Mr. Venard is the property owner to the immediate east of the Drake property. Mrs. Drake is requesting the setback variance in order to build up to the property line that separates her parcel from his. Mr. Venard stated that the proposed garage would be less than 10 ft. from his residential structure which he believes would be a violation of the State Fire Code. He also stated that the footings would be on his property and the eaves to the building will overhang on his property. In order for Mrs. Drake to build and maintain the property, she would have to be on his property. Councilmembers requested a short recess in order to visit the property in question. Mayor Good closed the Public Hearing and granted recess at 7:50 pm. City Clerk Elbert accompanied Council to 625 W. Locust Street. Council reviewed marked property lines, discussed Mrs. Drake’s proposed building plan and discussed the aforementioned concerns from Mr. Venard. Council returned and Public Hearing was re-opened at 8:04 pm. Mrs. Drake asked Council if she adjusted her plans and built out to the edge of the concrete that was already present, if that would be a better option. This would still require approval as it was 2 ft. from the side yard instead of the required 5 ft. Council asked for Mr. Venard’s opinion on this. He stated he still would not approve of this for the same reasons.
Anderson made a motion, Ohlson seconded, to disapprove the Setback Variance for 625 W. Locust Street.
Ayes: All Present. Motion Carried.
Ohlson made a motion, Thompson seconded, to approve RESOLUTION NO. 432 – “A RESOLUTION ADOPTING CODE OF CONDUCT”.
Ayes: All Present. Motion Carried.
Anderson made a motion, Liston seconded, to approve the Residential Anti-displacement and Relocation Assistance Plan.
Ayes: All Present. Motion Carried.
Liston made a motion, Thompson seconded, to approve the Equal Opportunity Policy Statement.
Ayes: All Present. Motion Carried.
Thompson made a motion, Anderson seconded, to approve the Prohibition of the Use of Excessive Force Policy.
Ayes: All Present. Motion Carried.
Liston made a motion, Anderson seconded, to approve the Affirmative Fair Housing Policy.
Ayes: All Present. Motion Carried.
City Administrator Zahasky presented information on the Streetlight Project. Brandon Craighton from Ogden Municipal Utilities (OMU) has been leading a few meetings this winter/spring to discuss replacing the streetlights in town. Phase 1 would replace 25 lights on Walnut Street (downtown district). In discussions, the topic of replacing the sidewalks in the two-block downtown district was brought up. Zahasky has invited consultants from Veenstra & Kim to the next meeting to get a better idea of what all would be involved in such a project.
Thompson made a motion, Ohlson seconded, to approve the 28E Agreement with Boone County Sherriff’s
Department. This agreement will be reviewed at 6 months and again at the 1 year mark. The Sherriff’s office will assume the 3rd shift/night shift vacancy that will be present when Officer Benjamin transfers to the Sherriff’s office in July. Chief Bailey stated that it should be a seamless transition as many of the officers that would patrol this area are already very familiar with Ogden.
Ayes: All Present. Motion Carried.
The Personnel Committee recommended to the Council to accept the resignation of City Administrator Zahasky due to a family move. Liston made a motion, Ohlson seconded, to accept the resignation of City Administrator Zahasky.
Ayes: All Present. Motion Carried.
Thompson made a motion, Anderson seconded, to adjourn at 8:43 p.m.
Ayes: All Present, Motion Carried.
________________________________
Denny Good, Mayor
Attest:_____________________________________
Melanie Elbert, City Clerk
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