STATEMENT OF COUNCIL PROCEEDINGS

April 11, 2017

 

The Ogden City Council met in Regular Session on Tuesday, April 11, 2017 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Sean Thompson, Councilman Brian Reimers, and Councilwoman Lori Anderson. Councilwoman Margaret Liston was absent. City staff present were City Administrator Jane Zahasky, City Clerk Melanie Elbert, Police Chief Mick Bailey, Street Superintendent Dan Buzzell and Sewer Superintendent Chad Thede. Additional attendees present were Dr. Tim Hoffman (Ogden Community School District), Tom Kieffer, Tina Palmer (Boone County SAFE Coalition), Lori Good and Susan Heck (Boone County Relay for Life), Jason Weber (Ogden Men’s Club), Caprice Burton (Wishy Washy Laundry), Susanne Gerlach (PFM Financial Advisors LLC), and Terry Will (Ogden First Responders).

 

Ohlson made a motion, Anderson seconded, to approve the Regular Meeting minutes of Tuesday, March 14, 2017.

Ayes: All Present, Motion Carried.

 

Anderson made a motion, Thompson seconded, to approve the March Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 1,479,067.75

FUND	RECEIVED	EXPENDED	TRANSFER IN	TRANSFER OUT	INVEST- MENTS
001-GENERAL FUND	20,073.83	59,432.05	—	—	50,000.00
110-ROAD USE TAX	20,145.27	7,659.15	—	—	—
112-TRUST & AGENCY	2,995.60	—	—	—	—
121-L.O.S.T.	11,781.31	—	—	—	125,000.00
150- OGDEN WELLNESS CENTER	—	—	—	—	—
160-RUAL FIRE	—	—	—	—	—
200-DEBT SERVICE	1,855.86	11,298.92	—	—	—
301-PARK IMPROVEMENTS	—	—	—	—	—
302-POLICE CAR	—	—	—	—	—
303-TRUCK FUND	—	—	—	—	—
305-KOUHNS FUND PROJECT	—	—	—	—	—
306-FIRE EQUIPMENT	200.00	—	—	—	3,256.25
307-SEWER PROJECTS	—	—	—	—	—
309-WARNING SIREN FUND	—	—	—	—	—
311-QUIET ZONE	—	—	—	—	—
312-EMS EQUIPMENT FUND	679.72	—	—	—	—
313-STREET EQUIPMENT FUND	—	—	—	—	—
314-LIBRARY FUND	—	—	—	—	—
315-CEMETERY FUND	—	—	—	—	—
500-PERPETUAL CARE FUND	600	—	—	—	64,350.00
610-SANITARY SEWER	27,676.34	10,105.03	—	6,425.56	250,000.00
611-SEWER SURPLUS FUND	—	—	—	—	—
612-SEWER SINKING FUND	—	—	6,425.56	—	—
740-STORM SEWER	3,060.58	254.43	—	—	—
GRAND TOTAL:	88,388.79	88,749.58	6,425.56	6,425.56	492,606.25

ENDING BALANCE:    1,478,706.96

 

Ohlson requested further explanation on Boone County Hospital stress test bill and P.J. Greufe & Associates bill. City Administrator Zahasky explained that the BCH bill was from a personnel matter involving a return to work issue and that they City had agreed to pay this for the worker. She also explained that the two P.J. Greufe bills will be the last bills to be paid to this company. The City is no longer working with this HR Consulting firm. The smaller bill was on a previous claims list that the council had requested detailed billing on prior to paying and the other is the final bill from them. The detailed billing was received for both invoices. Reimers made a motion, Ohlson seconded, to approve the following:

 

 

PAID CLAIMS:

ACCESS SYSTEMS	MONTHLY COPIER CHARGES	$         166.55
AFLAC	AFLAC CONTRIBUTION	$           53.26
BLACK HILLS ENERGY	MONTHLY GAS SERVICE CHARGE	$         552.51
DEARBORN NATIONAL	LIFE INSURANCE	$         868.98
DELTA DENTAL	DENTAL INSURANCE	$        800.32
EFTPS	FEDERAL PAYROLL TAXES	$     3,619.89
EFTPS	FEDERAL PAYROLL TAXES	$     4,156.91
HSA BANK	HEALTH SAVINGS ACCOUNT	$     1,458.31
IA DEPT OF REVUNUE	STATE PAYROLL TAXES	$     1,255.00
IMAGETEK	RADIX SUBSCRIPTION	$       130.00
IPERS	RETIREMENT	$     4,751.11
LIBERTY MUTUAL INSURANCE	WORKERS COMP INSURANCE	$         661.00
VERIZON	CELL PHONE SERVICE	$         193.11
VISA	SUPPLIES/POSTAGE/STAFF DEVELOPMENT	$         121.64
VISION BANK	2013 FIRE TRUCK LOAN	$   11,298.92
VISION BANK	CASH MGMT FEE	$           20.00
WELLMARK	HEALTH INSURANCE	$     7,521.43
	TOTAL:	$     37,628.94

 

UNPAID CLAIMS:

ACCESS SYSTEMS	TECH SUPPORT	$         110.00
ACCESS SYSTEMS	EMS COMPUTER/INSTALL	$         500.00
ACCESS SYSTEMS	MONTHLY TOTAL IT CARE	$         550.90
ACCESS SYSTEMS-LIBRARY	COPIER CHARGES/CONTRACT	$         127.33
ACCESS SYSTEMS-LIBRARY	TECH SUPPORT	$           27.50
AGSOURCE COOPERATIVE	WASTEWATER TESTING	$         697.84
ARNOLD MOTOR SUPPLY	SUPPLIES	$           89.87
AUTO ELECTRIC & TUNEUP	VEHICLE MAINTENANCE	$         292.13
BLACK HILLS ENERGY	MONTHLY GAS SERVICE CHARGE	$         329.35
BOONE COUNTY HOSPITAL	STRESS TEST	$     1,109.62
CENTER POINT LARGE PRINT	BOOKS	$          91.00
CINTAS	FIRST AID SUPPLIES	$         187.83
CLARK’S FOOD MART	SUPPLIES	$         117.42
DEMCO	LABELS/CASES/SUPPLIES	$           86.12
DICK’S FIRE EXTINGUISHER	INSPECTION/MAINTENANCE	$         573.85
ELM USA	PAY AS YOU GO	$            2.00
EMPOWERMENT SOLUTIONS	WEBSITE HOSTING FEE	$           75.00
EVERLASTINGS	FUNERAL FLOWERS	$           40.00
FOX ENGINEERING	PROFESSIONAL SERVICES 242200A WWTP	$         382.00
FOX ENGINEERING	PROFESSIONAL SERVICES 242213B WWTP	$   22,710.00
GRIFFIN DIGGS	BASKETBALL REF	$           25.50
INDEPENDENT SALT COMPANY	SALT	$     2,081.92
INGRAM	BOOKS-LIBRARY	$     1,116.63
IOWA DOT	SUPPLIES	$         168.50
JANE ZAHASKY	MILEAGE REIMBURSEMENT	$           27.29
KIEFFER MANUFACTURING CO.	QUARTLY BUILDING INSPECTION	$         120.00
MCGRAW CENTER	QUARTLY DONATION	$         600.00
MID-AMERICAN PUBLISHING CORP	LEGAL PUBLICATIONS/EMPLOYMENT ADS	$         369.84
MONTICELLO PUBLIC LIBRARY	DVD CASES	$           25.00
OGDEN FARM & FEED	SUPPLIES	$         419.18
OGDEN MUNICIPAL UTILITIES	MONTHLY ELECTRIC CHARGES	$     4,280.28
OGDEN MUNICIPAL UTILITIES	STREET LIGHTS	$     2,927.52
OGDEN MUNICIPAL UTILITIES	EMERGENCY LIGHTING	$         239.66
OGDEN MUNICIPAL UTILITIES	CIASSO DUES	$         274.35
OGDEN TELEPHONE COMPANY	MONTHLY PHONE SERVICE	$         718.88
PJ GREUFE & ASSOCIATES, LLC	HR CONSULTING	$     1,550.00
PJ GREUFE & ASSOCIATES, LLC	HR CONSULTING	$     1,050.00
PREVENTION	MAGAZINE SUBSCRIPTION	$           47.99
QUICK OIL	GASOHOL/DIESEL	$       2,098.32
READER SERVICE	LIBRARY BOOKS	$           21.96
RODGERS PLUMBING & HEATING, INC	TOILET REPAIR	$           62.50
TOM WALTERS COMPANY	GARBAGE SERVICE	$             79.00
UTILITY EQUIPMENT COMPANY	SW SEWER CAPS	$           98.53
WEST BEND PUBLIC LIBRARY	BOOKS	$           12.50
	TOTAL:	$     46,515.11

Ayes: All Present, Motion Carried.

 

Approved permits were presented to the council for review. There were 2 fence permits (Jon Fisher and Dwayne Consier) and 1 building permit (Ogden Telephone Co) approved in the month of March.

 

Under Department Reports, City Administrator Zahasky added that the Ogden website is now live. She encourages everyone to visit it and let the City Hall office know if there are any suggestions or corrections. Sewer Superintendent Thede informed Council that the article in the Ogden Reporter from the previous week had a misprint. The article read that the sewer plant will be a $5.9 million project and it should have read $4.9 million. He also reported that the City of Ogden received the $500,000 CBDG grant and our application for a Clean Water SRF Water Resources Restoration Sponsored Project was complete and will be recommended for funding. The recommendations will be included in the draft FY 2018 Clean Water SRF Intended Use Plan which will be released for public review and comment later this month. The maximum amount available for the sponsored project will be $480,900 but that amount is subject to change based on the final amount drawn on and the timing of the underlying wastewater loan.

 

Under Public Comment, Dr. Tim Hoffman from the Ogden Community School District spoke regarding the Ogden school facility project. There will be a public vote held June 27, 2017 to vote on whether to sell $10.875 million low-interest bonds to build a middle school addition the high school and remodel the current middle school to serve grades PK-5. This will result in downsizing from three campuses to two (reducing 24,000 sq. ft. of building space). The purpose is to create financial stability to ensure that Ogden maintains a quality independent school system to educate future generations. If the vote were to pass, there will be no increase in school tax rate for this project. This project can be done with no increase because two existing debts will be paid off next year. The current Management Levy can be lowered with savings from building operations. Dr. Hoffman encourages citizens to contact the District Office if they have any questions at any time. District staff and School Board Members have been and will continue to conduct community meetings to further educate the public. More information can also be found on the school district website. No further comments from the public were presented closing the public comment portion of the meeting.

 

Mr. Tom Kieffer has been the Building Inspector for the City of Ogden for 25 years. He submitted his retirement resignation on March 15, 2017. Mr. Kieffer was presented with a plaque to thank him for his years of service and dedication to the community. Mr. Kieffer thanked the staff, Mayor, and Council for the opportunity.

 

Mayor Good closed the regular session and opened the Public Hearing at 7:24 pm on the Setback Variance for 302 SW 4th Street (Thomas Lindholm). City Clerk Elbert informed the Council that signatures were received from all property owners within 100 feet and there were no objections to the building being placed within the setback allowance. No objections were presented to the Council during the public hearing. Mayor Good closed the Public Hearing at 7:26 pm. Reimers made a motion, Ohlson seconded, to approve the Setback Variance for Thomas Lindholm for property located at 302 SW 4th Street.

Ayes: All Present. Motion Carried.

 

Mayor Good read and signed a proclamation presented by representatives from the Boone County Relay for Life. The Relay for Life walk will be held June 16, 2017 at the Ogden High School track. The public is invited and encouraged to form teams to be a part of the walk. Further information can be found on the Boone County Relay for Life Facebook page and website.

 

Mayor Good signed a proclamation for the Dear Senior Project. Tina Palmer from the Boone County SAFE Coalition spoke regarding the project stating it is sponsored by the Boone County SAFE Coalition as a way to recognize the risk that this time of year offers for graduation seniors. There are many layers to this project as it invites participation from across the community. 6th Grade classroom teachers explain the project and have each student compose a letter to a senior. The students and their parents are then provided a packet containing a copy of their letter, a letter from the SAFE Coalition and a mayoral proclamation. Graduating seniors will receive a packet that contains letters from 6th graders, the SAFE Coalition, school administration, and community business owners, encouraging them to make good decisions at prom and graduation time. They also receive their letter back around the week of Homecoming that they wrote in 6th grade.

 

Jason Weber from Ogden Men’s Club requested permission for a Beer and Liquor license for their Fun Days beer tent. He informed Council there will be no changes to the entertainment gardens from the previous year. Thompson made a motion, Anderson seconded, to approve the Beer and Liquor license for Ogden Men’s Club Fun Days beer tent.

Ayes: All Present. Motion Carried.

 

Caprice Burton of Wishy Washy Laundry would like to build an emergency exit on the east side of his business. This exit would include steps that will go 32” onto the City Sidewalk. The exit would open to a platform and steps that go to the north. These steps would also include a safety railing. The exit would be locked and not used as an entrance to the building. It would be for emergency use only. Mr. Burton presented his drawing and plan to the Council. In his plan, he also requested designated spaces for parking for his business only. Council agreed that no spaces can be designated for his business only due to the fact that it is public parking for all businesses downtown. Council asked City Administrator Zahasky to draft a letter to downtown business asking them to be courteous of neighboring businesses in regard to parking to ensure their employees are not parking in front of businesses. Council was presented RESOLUTION NO. 425–A RESOLTION TO APPROVE THE ADDITION OF STEPS ON CITY SIDEWALK FOR WISH WASHY LAUNDRY 301 W. WALNUT STREET. Anderson made a motion, Reimers seconded, to approve RESOLTION NO. 425– A RESOLTION TO APPROVE THE ADDITION OF STEPS ON CITY SIDEWALK FOR WISH WASHY LAUNDRY 301 W. WALNUT STREET.

Ayes: All Present. Motion Carried.

 

Sewer Superintendent Chad Thede discussed the 2017 SW 6th St and alley drainage improvement proposal/agreement with FOX Engineering. The SW 6th Street project involves installation of tiles and drains in the right of way from W. Oak Street to near W. Division Street. The purpose of the project is to improve surface & subsurface drainage, reduce or eliminate standing water, and allow for future sump pump connections by adjacent property homeowners. The tile will be connected to the existing tile in W. Oak Street. The Alley Drainage project involves a section of alley between S. 1st Street and SE 2nd Street that lies north and south of the E. Oak Street storm sewer. The purpose of the project is to improve surface & subsurface drainage, reduce or eliminate standing water, and allow for future sump pump connections by adjacent property homeowners. The tile will be connected to the existing tile in W. Oak Street. The total project budget for engineering and construction is $70,000. The project scope will be limited to the available construction dollars left after the completion of the engineering portion of work. The budget for the project is $15,000 for engineering fees, $50,000 for construction, and $5,000 for contingency and unforeseen issues that may increase engineering and construction costs after bidding and during construction. Ohlson made a motion, Reimer seconded, to approve the 2017 SW 6th St and Alley Drainage Improvement Proposal/Agreement. Ayes: All Present. Motion Carried.

 

Susanne Gerlach, Senior Managing Consultant from PFM Financial Advisors LLC, presented to the Council a new Sewer Cashflow analysis. Changes made reflect an updated start date, thirty SRF loan payments, and interest payments based on the actual principal amount drawn. Two scenarios were provided, one with an 80% increase to sewer rates for July 2017, and the other with a 40% increase in July 2017 and a 35% increase for July 2018. The discussion focused on Option 2 with two rate increases a year apart, which gives more flexibility to some project unknowns, such as final project cost and the disadvantaged community status for Ogden which would lower the loan’s interest rate. A first reading for a rate increase will be held at the May Council meeting.

 

Terry Will (Ogden First Responders) presented a quote for a new ambulance. The cost for the new ambulance as quoted is $134,000.00. This doesn’t include the graphics on the outside. The capital equipment fund currently has a balance of $54,076.84. He has applied for a grant thru the Leonard Good Trust in the amount of $50,000.00. He inquired about requesting funds from the Kouhns Fund.

 

Three bids were presented for grounds keeping. Connie Mullin – $270 total each time for all properties, Cole Harper – $230 total each time for all properties, and Tom Cleveland – $210.38 total each time for all properties. Reimers made a motion, Thompson seconded, to award the mowing and trimming of grass and weeds contract to Connie Mullin.

Ayes: All Present. Motion Carried.

 

Thompson made a motion, Anderson seconded, to set the Public Hearing for the 2016/2017 Budget Amendment for May 9, 2017 at 7:00 pm. Ayes: All Present. Motion Carried.

 

Anderson made a motion, Reimers seconded, to approve RESOLUTION NO. 422 – A RESOLUTION TO APPROVE WAGE ADJUSTMENTS FOR CITY EMPLOYEES FOR FISCAL YEAR 2017/2018.

Ayes: All Present. Motion Carried.

 

Ohlson made a motion, Thompson seconded, to approve RESOLUTION NO. 423 – A PETITION TO VACATE AND ABANDON.

Ayes: All Present. Motion Carried.

 

Reimers made a motion, Thompson seconded, to approve RESOLUTION NO. 424 – A RESOLUTION SUPPORTING THE HOME BASE IOWA INITIATIVE.

Ayes: All Present. Motion Carried.

 

Reimers made a motion, Anderson seconded, to approve RESOLUTION NO. 426 – A RESOLUTION ADOPTING REVISION TO THE PERSONNEL POLICIES HANDBOOK FOR THE CITY OF OGDEN, IOWA.

Ayes: All Present. Motion Carried.

 

Thompson made a motion, Ohlson seconded, to approve RESOLUTION NO. 427 – A RESOLUTION ADOPTING THE RETURN TO WORK POLICY FOR THE CITY OF OGDEN, IOWA.

Ayes: All Present. Motion Carried.

 

City Administrator Zahasky presented further information regarding the new permit process and fees. As of now there will be no increase in fees. With the retirement of Mr. Kieffer there will be a change to the permit process. Effective immediately, the property owner will be responsible for locating their property pins and lot lines. There is no change needed for the Code of Ordinances.

 

City Administrator Zahasky presented information on the free shuttle pool bus from Ogden to the Boone Pool during the summer. Boone County FORCE awarded the City of Ogden $1000 to be used towards this program. A donation to Boone County Transportation is already in the City Budget in the amount of $2,500.00. City Administrator Zahasky will be in contact with Boone County Transportation to finalize the arrangements.

 

Mayor Good appointed City Administrator Zahasky as temporary Building Inspector for the City of Ogden. Anderson made a motion, Ohlson seconded, to approve Jane Zahasky as temporary Building Inspector.

Ayes: All Present. Motion Carried.

 

Reimers made a motion, Thompson seconded to approve computer purchases for the City Clerk and City Administrator offices in the amount of $2,485.68.

Ayes: All Present. Motion Carried.

 

Anderson made a motion, Ohlson seconded, to adjourn at 8:45 p.m.

Ayes: All Present, Motion Carried.

________________________________

Denny Good, Mayor

 

 

 

 

Attest:_____________________________________

Melanie Elbert, City Clerk

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