STATEMENT OF COUNCIL PROCEEDINGS

March 14, 2017

The Ogden City Council met in Regular Session on Tuesday, March 14, 2017 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. Councilman Sean Thompson was absent. City staff present were City Administrator Jane Zahasky, City Clerk Melanie Elbert, Police Chief Mick Bailey, Library Director Lori Reutter, Street Superintendent Dan Buzzell and Sewer Superintendent Chad Thede. Additional attendees present were Walter Wittrock representing Walter’s Bait and Tackle, Jane Burt and Keith Good representing Northern Natural Gas, Ben Hollingshead and Andrew Pierce representing Ogden Fun Days, and Hans Boehm representing Boehm Insurance.

 

Ohlson made a motion, Liston seconded, to approve the Regular Meeting minutes of Tuesday, February 14, 2017.

Ayes: All Present, Motion Carried.

 

Anderson made a motion, Reimers seconded, to approve the February Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 1,467,083.60

FUND	RECEIVED	EXPENDED	TRANSFER IN	TRANSFER OUT	INVESTMENTS
001-GENERAL FUND	15,775.91	60,772.03	—	—	50,000.00
110-ROAD USE TAX	23,862.47	7,499.58	—	—	—
112-TRUST & AGENCY	1,354.97	—	—	—	—
121-L.O.S.T.	13,933.06	—	—	—	125,000.00
150- OGDEN WELLNESS CENTER	—	—	—	—	—
160-RUAL FIRE	—	—	—	—	—
200-DEBT SERVICE	839.44	—	—	—	—
301-PARK IMPROVEMENTS	—	—	—	—	—
302-POLICE CAR	—	—	—	—	—
303-TRUCK FUND	—	—	—	—	—
305-KOUHNS FUND PROJECT	—	—	—	—	—
306-FIRE EQUIPMENT	—	—	—	—	3,256.25
307-SEWER PROJECTS	—	—	—	—	—
309-WARNING SIREN FUND	—	—	—	—	—
311-QUIET ZONE	—	—	—	—	—
312-EMS EQUIPMENT FUND	679.72	—	—	—	—
313-STREET EQUIPMENT FUND	—	—	—	—	—
314-LIBRARY FUND	—	—	—	—	—
315-CEMETERY FUND	—	—	—	—	—
500-PERPETUAL CARE FUND	50	—	—	—	64,350.00
610-SANITARY SEWER	29,883.49	10,227.35	—	6,425.56	250,000.00
611-SEWER SURPLUS FUND	—	—	—	—	—
612-SEWER SINKING FUND	—	—	6,425.56	—	—
740-STORM SEWER	2,985.98	13.43	—	—	—
GRAND TOTAL:	89,365.04	78,512.39	6,425.56	6,425.56	492,606.25

ENDING BALANCE:    1,477,936.25

 

Reimers made a motion, Ohlson seconded, to approve the following:

PAID CLAIMS:

OGDEN MUNICIPAL UTILITIES	STREET LIGHTS/ELECTRIC	$     8,071.64
AFLAC	AFLAC CONTRIBUTION	$           53.26
ACCESS SYSTEMS	MONTHLY COPIER CHARGES	$         166.55
EFTPS	FEDERAL PAYROLL TAXES	$     3,624.88
VISION BANK	CASH MGMT FEE	$           20.00
VISA	SUPPLIES/POSTAGE	$         556.73
DELTA DENTAL	DENTAL INSURANCE	$         800.32
HSA BANK	HEALTH SAVINGS ACCOUNT	$     1,458.31
WELLMARK	HEALTH INSURANCE	$     7,521.43
IA DEPT OF REVUNUE	STATE PAYROLL TAXES	$     1,338.00
IPERS	RETIREMENT	$     4,959.14
IMAGETEK	RADIX SUBSCRIPTION	$         130.00
BLACK HILLS ENERGY	MONTHLY GAS SERVICE CHARGE	$         737.41
EFTPS	FEDERAL PAYROLL TAXES	$     3,586.66
VERIZON	CELL PHONE SERVICE	$        193.11
IOWA DEPT OF NATURAL RESOURCES	MPDES DMENDMENT FEE	$           85.00
KRIZ-DAVIS CO.	EMEGENCY LIGHTS COMMUNITY CENTER	$         217.28
CUMMINS CENTRAL POWER	VEHICLE MAINTENANCE-842 FIRE	$           89.32
	TOTAL:	$33,609.04

 

UNPAID CLAIMS:

ACCESS SYSTEMS	SERVER PROJECT	$     7,288.07
ACCESS SYSTEMS-LIBRARY	COPIER CHARGES/CONTRACT	$         127.33
AGSOURCE COOPERATIVE	WASTEWATER TESTING	$         662.14
ARNOLD MOTOR SUPPLY	SUPPLIES	$           15.70
BELLER DISTRIBUTING	FUEL TREATMENT	$         626.42
BLACK HILLS ENERGY	MONTHLY GAS SERVICE CHARGE	$         340.28
BOONE CO. ATTORNEY OFFICE	ASSET FORFEITURE FEE – POLICE	$           325.50
CENTRAL PUMP & MOTOR, LLC	ANNUAL LIFT MAINTENANCE	$         710.00
CLARK’S FOOD MART	SUPPLIES	$           90.82
D&D PEST CONTROL	PEST CONTROL LIBRARY	$           70.00
DEMCO	LABELS	$           89.54
ELM USA	PAY AS YOU GO	$             0.25
EMPOWERMENT SOLUTIONS	WEB HOSTING FEE	$           75.00
FIRE SAFETY U.S.A	LIGHTED SAFETY CONES	$         120.00
FOX ENGINEERING	PROFESSIONAL SERVICES 242200A WWTP	$     1,120.00
FOX ENGINEERING	PROFESSIONAL SERVICES 242213B WWTP	$   15,140.00
GALLS	POLICE UNIFORM ALLOWANCE	$         214.90
GATEHOUSE MEDIA	ADVERTISING LGCC	$         187.50
HEIMAN FIRE EQUIPMENT	BOOTS	$         169.15
INGRAM	BOOKS-LIBRARY	$     1,139.48
IOWA CODIFICATION	ORDINANCE 242 PREP	$           59.00
IOWA DEPARTMENT OF JUSTICE	ASSET FORFEITURE FEE – POLICE	$           130.20
J’S SERVICE & REPAIR LLC	SNOW REMOVAL	$         890.00
KRIZ-DAVIS CO.	EMERGENCY EXIT LIGHTS	$           348.93
MARTIN’S FLAG COMPANY, LLC	FLAGS-CITY HALL/PARK	$         264.48
MID-AMERICAN PUBLISHING CORP	LEGAL PUBLICATIONS/ADVERTISING	$         192.86
MID-AMERICAN PUBLISHING CORP	ADVERTISING LIBRARY	$           16.00
MID-IOWA SALES	SUPPLIES	$           39.89
MODERN MARKETING	POLICE SHIELD TATTOOS	$         197.68
MORGAN FARMS	STUMP GRINDING CEMETERY	$     1,260.00
OGDEN FARM & FEED	SUPPLIES	$         789.67
OGDEN MUNICIPAL UTILITIES	MONTHLY ELECTRIC CHARGES	$     3,403.84
OGDEN MUNICIPAL UTILITIES	STREET LIGHTS	$     2,359.75
OGDEN TELEPHONE COMPANY	MONTHLY PHONE SERVICE	$         721.25
OXEN TECHNOLOGY	TECH SUPPORT	$         735.00
PENWORTHY	BOOKS-LIBRARY	$         217.70
PEOPLES CLOTHING STORE	UNIFORM STREET/SEWER	$         165.95
QUICK OIL	GASOHOL/DIESEL	$       2,556.90
QUILL	SUPPLIES	$           46.47
READER SERVICE	LIBRARY BOOKS	$           20.96
READER’S DIGEST	MAGAZINE SUBSCRIPTION	$           29.98
SPORTS ILLUSTRATED	MAGAZINE SUBSCRIPTION	$           29.00
STATE LIBRARY OF IOWA	CONFERENCE FEE	$           95.00
TOM WALTERS COMPANY	GARBAGE SERVICE	$             79.00
UNION PUBLIC LIBRARY	BOOKS-LIBRARY	$           20.00
UTILITY EQUIPMENT COMPANY	INTAKE COVER	$         175.00
WASHED WHITE	WINDOW CLEANING	$           13.00
WIRTH APPLICANCE SERVICE	APPLIANCE REPAIR LGCC	$         498.02
	TOTAL:	$     43,867.61

Ayes: All Present, Motion Carried.

 

Under Department Reports, Councilman Ohlson requested Sewer Superintendent Thede to follow Water Quality Bill HSB135 as it is going thru the Statehouse. No additional reports were made of department heads outside of their written reports submitted.

 

Under Public Comment, citizen Gayle Rodgers inquired about where the limits were in regards to the Quiet Zone. She wanted to know where the train was supposed to start/stop blowing the whistle on the west side of the City of Ogden. Councilman Reimers and Street Superintendent Buzzell stated that it is in the area of the old lumberyard and 8th Street. That is providing there are no obstructions on the tracks or dangers present. The conductors can blow the whistle thru town if these exist. Citizen Gail Rodgers also inquired on the rumors that Casey’s General Store is building a new store in Ogden. Councilman Reimers and Mayor Good responded that Casey’s has looked at potential properties in the SE corner of town near their current location but that they have not presented a formal plan to the City at this time. Council will not act until they are directly approached by Casey’s and at such time the public will receive further information. Jason Weber inquired about the Ogden Water Buffalos securing a permit for Ogden Fun Days again this year. Mayor Good informed him that the organization would have to go thru the formal process but didn’t have concerns to discuss regarding the Ogden Water Buffalos securing a permit at this time.

 

Mayor Good closed the regular session at 7:15 pm and opened the Public Hearing at 7:16 pm on the FY 2017/2018 Budget. City Administrator Zahasky reported that there had been no additions or changes made to the budget from the previous reading. Citizen Richard Schmidt inquired how the City is doing on the revenue side. Mayor Good responded that we are budgeted to be in the black but unexpected emergencies will determine if we can stay in the black. Road Use Tax and Local Option Sales Tax money is still coming in and we are in the black on these items as well. No further questions or concerns were presented by Council or citizens. Mayor Good closed the Public Hearing at 7:18 pm.

 

Anderson made a motion, Ohlson seconded, to approve Resolution No. 421- A RESOULTION ADPOTING THE PROPOSED CITY BUDGET FOR FISCAL YEAR 2017/2018.

Ayes: All Present, Motion Carried.

 

Mayor Good closed regular session at 7:19 pm and opened the Public Hearing at 7:20 pm on the Usage Variance at 220 SW 4th Street for Walter’s Bait & Tackle. City Clerk Elbert informed council that required signatures within 300 ft. of the property were obtained and the completed paperwork had been received at City Hall. Chief Bailey informed the Council that he has spoken to Walter Whittrock regarding traffic and the potential for problems should he continue to have extra vehicles in the driveway that don’t pertain to his business. Citizen Steve Kindred stated that he will have no problem with this bait shop operating out of the residence as long as parking and traffic on his property and within the neighborhood do not become an issue. Reimers mad a motion, Liston seconded, to approve the Usage variance for Walter’s Bait & Tackle at 220 SW 4th Street. Ayes: All present, Motion carried.

 

Mayor Good closed the Public Hearing and entered regular session at 7:24 pm.

 

Northern Natural Gas has requested temporary workspace on the southwest side of the Glenwood Cemetery. The area requested for this workspace is .33 acres of the new, undeveloped land within the new addition. Pat Carson stated he and the Cemetery Board do not have an issue regarding this agreement and they have recommended the City to accept the agreement. Jane Burt and Keith Good from Northern Natural Gas were in attendance to answer questions regarding the proposed DSM B-Line Loop Upgrade project. Northern Natural Gas has been mandated to reduce pressure on the A line. With this reduction in pressure, a B line will be added to pick up flow. The line will be a 20” diameter line with open cut and directional drilling.

Liston made a motion, Anderson seconded, to approve the temporary workspace request by Northern Natural Gas.

Ayes: All Present, Motion Carried.

 

Ben Hollingshead and Andrew Pierce on behalf of Ogden Fun Days thanked the City for their past donations to the celebration. There are no plans to change the layout of the park from previous years. Mr. Hollingshead and Mr. Pierce also noted that they will continue to work with the Ogden Water Buffalos on the entertainment garden.

 

Hans Boehm from Boehm Insurance presented an insurance portfolio to the Council. Mr. Boehm has made a division in the insurance between Ogden Municipal Utilities and the City of Ogden which is now completed. He has worked thru the excess crime coverage with City Administrator Zahasky. The property valuations have been updated and have also been split off from Ogden Municipal Utilities. This division has provided both entities with a slight reduction in premiums. Overall, Mr. Boehm stated that it has been a great year with few claims. Mr. Boehm highlighted some new features that our insurance offers at no additional cost. These include an online nurse available and on call in order to report workers comp claims immediately and an attorney direct program which provide resources and assistance on work comp and human resources issues. Councilwoman Anderson asked Mr. Boehm the coverage regarding the new directional signs to ensure there was coverage on all 3 of them. Councilman Reimers inquired as to whether or not EMC offers any sort of safety training that could be incorporated into employee monthly meetings. Mr. Boehm will get a list to City Administrator Zahasky on what is offered. Street Superintendent Buzzell inquired if our CIASSCO training helps with our insurance rates. Mr. Boehm will check into that.

 

Two bids were received for sludge hauling. Sewer Superintendent Thede recommended the Council accept the bid from Behle Inc. (DBA Roto-Rooter) at a price of $.068/gallon. Ohlson made a motion, Liston seconded, to approve the contract for Behle Inc. (DBA Roto-Rooter) for 2017 sludge hauling.

Ayes: All Present, Motion Carried.

 

City Administrator Zahasky reported that the Ogden website is very close to completion and should be presented at the next meeting.

City Administrator Zahasky received a request from Brandon Craighton at Ogden Municipal Utilities for the City of Ogden to begin paying the maintenance costs of the warning sirens. Councilman Reimers recommends that a bill be turned in to City Clerk Elbert to be approved and paid thru the normal claims process. Council requests that Ogden Municipal Utilities aids the City in regards to using the bucket truck for safety.

Reimers made a motion, Ohlson seconded, to approve paying the maintenance costs for the warning sirens providing OMU assists with use of truck.

Ayes: All Present, Motion Carried.

 

City Administrator Jane Zahasky presented proposed expenditures for the Dennis Kohuns Memorial Funds. The total for the proposed projects is $45,290 and include park improvements, fire department gear, library programming and ballfield improvements for the youth rec program. Anderson made a motion, Liston seconded, to approve the proposed expenditures for the Dennis Kohuns Memorial Funds for FY 2016/2017.

Ayes: All Present, Motion Carried.

 

City Clerk Elbert presented a revised Leonard Good Community Center rule document and Lease Agreement. This included an updated fee schedule for the Leonard Good Community Center. Ohlson made a motion, Anderson seconded to approve the updated LGCC rule document and Lease Agreement.

Ayes: All Present, Motion Carried.

 

City Administrator Zahasky tabled the employment handbook for further review at a later meeting.

City Administrator Zahasky presented proposed Return To Work Policy to the Council. Recommendation was made for City Attorney Lee Johnson to review prior to the Council acting on it. City Administrator Zahasky will forward to Mr. Johnson for review and further discussion will be held on this topic at a later meeting.

 

Reimers made a motion, Ohlson seconded, to adjourn at 8:05 p.m.

Ayes: All Present, Motion Carried.

 

 

________________________________

Denny Good, Mayor

 

 

 

 

Attest:_____________________________________

Melanie Elbert, City Clerk

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