Minutes for February 14, 2017
STATEMENT OF COUNCIL PROCEEDINGS
February 14, 2017
The Ogden City Council met in Regular Session on Tuesday, February 14, 2017 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Sean Thompson, Councilman Brian Reimers, and Councilwoman Margaret Liston. Councilwoman Lori Anderson was absent. City staff present were City Administrator Jane Zahasky, City Clerk Melanie Elbert, Police Chief Mick Bailey, Library Director Lori Reutter and Sewer Superintendent Chad Thede. Additional attendees present were Craig Christensen representing Ogden Legacy.
Liston made a motion, Ohlson seconded, to approve the Regular Meeting minutes of Tuesday, January 10, 2017.
Ayes: All Present, Motion Carried.
Reimers made a motion, Liston seconded, to approve the Special Meeting minutes of Wednesday, February 8, 2017.
Ayes: All Present, Motion Carried.
Thompson made a motion, Ohlson seconded, to approve the January Treasurer’s report.
Ayes: All Present, Motion Carried.
BEGINNING BALANCE: 1,437,226.49
| FUND | RECEIVED | EXPENDED | TRANSFER IN | TRANSFER OUT | INVESTMENTS |
| 001-GENERAL FUND | 20,820.53 | 58,405.46 | — | — | 50,000.00 |
| 110-ROAD USE TAX | 22,809.32 | 7,149.67 | — | — | — |
| 112-TRUST & AGENCY | 696.53 | — | — | — | — |
| 121-L.O.S.T. | 13,933.04 | — | — | — | 125,000.00 |
| 150- OGDEN WELLNESS CENTER | — | — | — | — | — |
| 160-RUAL FIRE | — | — | — | — | — |
| 200-DEBT SERVICE | 431.52 | — | — | — | — |
| 301-PARK IMPROVEMENTS | — | — | — | — | — |
| 302-POLICE CAR | — | — | — | — | — |
| 303-TRUCK FUND | — | — | — | — | — |
| 305-KOUHNS FUND PROJECT | — | — | — | — | — |
| 306-FIRE EQUIPMENT | — | — | — | — | 3,256.25 |
| 307-SEWER PROJECTS | — | — | — | — | — |
| 309-WARNING SIREN FUND | — | — | — | — | — |
| 311-QUIET ZONE | — | — | — | — | — |
| 312-EMS EQUIPMENT FUND | 2,924.33 | — | — | — | — |
| 313-STREET EQUIPMENT FUND | — | — | — | — | — |
| 314-LIBRARY FUND | — | 522.75 | — | — | — |
| 315-CEMETERY FUND | — | — | — | — | — |
| 500-PERPETUAL CARE FUND | 50 | — | — | — | 64,350.00 |
| 610-SANITARY SEWER | 27,440.48 | 10,799.85 | — | 6,425.56 | 250,000.00 |
| 611-SEWER SURPLUS FUND | — | — | — | — | — |
| 612-SEWER SINKING FUND | — | — | 6,425.56 | — | — |
| 740-STORM SEWER | 3,075.59 | 773 | — | — | — |
| GRAND TOTAL: | 92,181.34 | 77,650.73 | 6,425.56 | 6,425.56 | 492,606.25 |
ENDING BALANCE: 1,451,757.10
Reimers made a motion, Ohlson seconded, to approve the following claims with the exception of the PJ Greufe & Associates bill unless an acceptable itemized statement can be received validating the payment requested:
PAID CLAIMS:
| ACCESS SYSTEMS | MONTHLY COPIER CHARGES | $ 166.55 |
| AFLAC | AFLAC CONTRIBUTION | $ 53.26 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 1,127.73 |
| DELTA DENTAL | DENTAL INSURANCE | $ 800.32 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,410.58 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,549.10 |
| EFTPS | FEDERAL PAYROLL TAXES | $ 3,916.30 |
| EVOLVING EDGE GRAPHICS | OGDEN SIGNS | $ 4,285.00 |
| HSA BANK | HEALTH SAVINGS ACCOUNT | $ 1,458.31 |
| IA DEPT OF REVUNUE | STATE PAYROLL TAXES | $ 1,216.00 |
| IMAGETEK | RADIX SUBSCRIPTION | $ 130.00 |
| IOWA DEPARTMENT OF REVENUE | 4TH QUARTER SALES TAX | $ 1,869.00 |
| IOWA INSURANCE DIVISION | ANNUAL PERPETUAL CEM REPORT/FEE | $ 26.00 |
| IOWA WORKFORCE DEVELOPMENT | 4TH QUARTER UNEMPLOYMENT INSURANCE | $ 46.47 |
| IPERS | RETIREMENT | $ 4,626.64 |
| OGDEN MUNICIPAL UTILITIES | SANITATION/ST LIGHTS/ELECTRIC | $ 6,608.60 |
| SMOKE-EATER PUBLICATIONS | MAGAZINE SUBSCRIPTION | $ 120.00 |
| VERIZON | CELL PHONE SERVICE | $ 194.41 |
| VIOLET FRYE | MAILBOX REPLACMENT | $ 36.37 |
| VISA | SUPPLIES/POSTAGE | $ 788.74 |
| VISION BANK | CASH MGMT FEE | $ 20.00 |
| WELLMARK | HEALTH INSURANCE | $ 7,521.43 |
| EVOLVING EDGE GRAPHICS | OGDEN SIGNS | $ 4,285.00 |
| TOTAL: |
$ 41,970.81 |
UNPAID CLAIMS:
| ACCESS SYSTEMS-LIBRARY | COPIER CHARGES/CONTRACT | $ 127.46 |
| ACCESS SYSTEMS-LIBRARY | ADDITIONAL COPY CHARGES | $ 98.45 |
| AGSOURCE COOPERATIVE | WASTEWATER TESTING | $ 503.69 |
| AUTO ELECTRIC & TUNEUP | VEHICLE MAINTENANCE-2013 TAHOE | $ 58.00 |
| BLACK HILLS ENERGY | MONTHLY GAS SERVICE CHARGE | $ 463.77 |
| CLARK’S FOOD MART | SUPPLIES | $ 53.44 |
| CONSUMER REPORTS | MAGAZINE SUBSCRIPTION | $ 26.00 |
| CUMMINS | VEHICLE MAINTENANCE-FIRE TRUCK | $ 1,386.59 |
| CUTTING EDGE | TINY TIKES BASKETBALL MEDALS | $ 375.00 |
| DEMCO | LABELS | $ 85.79 |
| EVERLASTINGS | FUNERAL FLOWERS | $ 65.00 |
| GATEHOUSE MEDIA | ADVERTISING | $ 175.00 |
| HAWKEYE TRUCK EQUIPMENT | SNOWPLOW PARTS | $ 27.30 |
| IMFOA | MEMBERSHIP DUES | $ 100.00 |
| INGRAM | BOOKS-LIBRARY | $ 885.19 |
| LIBERTY MUTUAL INSURANCE | WORKERS COMP INSURANCE | $ 6,699.00 |
| MID-AMERICAN PUBLISHING CORP | LEGAL PUBLICATION | $ 212.82 |
| OGDEN FARM & FEED | SUPPLIES | $ 233.61 |
| OGDEN MUNICIPAL UTILITIES | 2016 GAS TAX REFUND | $ 785.44 |
| OGDEN MUNICIPAL UTILITIES | IMAU INSURANCE DIVIDEND | $ 2,705.30 |
| OGDEN MUNICIPAL UTILITIES | CIASSO DUES | $ 274.35 |
| OGDEN TELEPHONE COMPANY | MONTHLY PHONE SERVICE | $ 702.76 |
| OUR IOWA | MAGAZINE SUBSCRIPTION | $ 34.98 |
| PAT CLEMONS INC. | VEHICLE MAINTENANCE-2013 TAHOE | $ 279.91 |
| PEOPLES CLOTHING STORE | FIREMAN UNIFORM | $ 30.00 |
| PJ GREUFE & ASSOCIATES | HR CONSULTING | $ 1,050.00 |
| PSYCHOLOGY ASSOCIATES | EVALUATION | $ 150.00 |
| PUBLIC SAFETY CENTER | EMS SUPPLIES | $ 73.15 |
| QUICK OIL | GASOHOL/DIESEL | $ 1,029.68 |
| RAY’S DOORS | OVERHEAD DOOR REPAIR/REMOTES | $ 750.00 |
| READER SERVICE | LIBRARY BOOKS | $ 49.76 |
| RICK STURTZ | MILEAGE REIMBURSEMENT | $ 72.76 |
| SCHULING HITCH COMPANY | EQUIPMENT MAINT. | $ 142.04 |
| SPRAYER SPECIALTIES, INC. | BRINE PUMP REPAIR | $ 323.24 |
| STONE | SUPPLIES | $ 159.00 |
| STORY CITY RADIATOR REPAIR LLC | VEHICLE MAINTENANCE-FIRE TRUCK | $ 110.00 |
| THE IOWA CLINIC | MEDICAL TESTING | $ 504.00 |
| TOM WALTERS COMPANY | GARBAGE SERVICE | $ 79.00 |
| TOP & BODY REPAIR, INC. | POLICE CAR REPAIR | $ 500.00 |
| UNPLUGGED WIRELESS COMMUNICATIONS, LLC. | PAGER PROGRAMMING | $ 20.00 |
| VANWALL EQUIPMENT | EQUIPMENT MAINTENANCE-STORM SEWER | $ 13.43 |
| WATER ENVIRONMENT FEDERATION | MEMBERSHIP DUES | $ 95.00 |
| TOTAL: | $ 21,509.91 |
Ayes: All Present, Motion Carried.
Under Department Reports, Police Chief Mick Bailey reported on citizen concerns regarding a bait shop moving to 220 SW 4th Street. He stated that he has spoken to a neighbor who has voiced concerns on the traffic in the area due to this business. Chief Bailey extended an invitation to the citizen to speak during the Public Comment portion of the City Council Meeting.
Under Public Comment, citizen Steve Kindred spoke regarding concerns he has with a potential bait house business going into a neighboring residence located at 220 SW 4th Street. He stated that he had issues with traffic and parking with previous occupants at the same location and would prefer not to have that happen again in the future with a new business. Mayor Good suggested that the usage variance to be submitted for this location should also include a parking and traffic control plan.
City Administrator Jane Zahasky provided additional information on the Home Base Iowa program that Kurt Phillips from the Boone County Chamber of Commerce had spoken on at a prior meeting. Home Base Iowa is a program assisting veterans and transitioning service members. This program helps connect businesses with qualified veterans looking for career opportunities. The mission of this program is to provide veterans and transitioning service members and their families with opportunities and benefits for a successful transition in Iowa. Several incentive ideas were presented. These included:
City of Ogden:
Waive sewer hook-up fee
Waive fence permit fee
Give $100 off rental fee for the Community Center
Ogden Legacy:
$250 reimbursement of relocation expenses once invoices have been introduced. Not to exceed 10 veterans or $2500 per year.
Ogden Telephone Co:
Free installation & 1 month of the Gold Bundle (phone, internet & cable)
Vision Bank:
Receive a VisionPerks checking account with no monthly fee for one year (a $60 value). With VisionPerks get $150 credit on qualifying mortgage fees, cell phone protection, roadside assistance, discounts at restaurants, retailers, and more.
Additionally, creation of a Welcome Basket for local businesses for Home Base Iowa Veteran’s moving to Ogden.
Library Director Lori Reutter presented the FY 2016 Library Annual Report. Overall the library had a very successful year. Circulation is up over 22%, patron visits are up 33%, 158 new patrons were added, the addition of family cards were added, and the total number of programs was up over 200%. Lori thanked the community for all the support and is excited for the upcoming year.
Ogden Legacy President Craig Christensen spoke on behalf of the Ogden Legacy Board of Directors by requesting a $15,000 contribution from the City of Ogden. The contribution will be used to continue Ogden Legacy programs that focus on creating opportunities for new housing, encouraging new businesses and expansion and improvement of current businesses and the downtown area, and increasing the quality of life through recreational and community activities. Mr. Christensen provided the council with an overview of Legacy’s successes over the past year. Legacy successfully completed several Residential Fix-up Projects, 4 Business Improvement Grants, serval community promotions and events throughout the year and created and partially funded the Ogden signs that were placed on P70 and Hwy 30. Ogden Legacy’s 2017 priorities are to create opportunities for housing along with programs focused on the visual attractiveness of residential areas. These include, but are not limited to, residential in-fill program, residential fix-up grant, housing development, senior living development, residential needs assessment survey, existing business expansion and development, new business outreach and development program business incubator site, storefront grant, explore an industrial park area, explore opportunities for increased recreational activities and facilities, continue investment of community events (such as Fun Days, Oktoberfest, Downtown Christmas Celebration), welcome signs completion and development of directional signage, Ogden Ambassadors, Home Base Iowa Program, expanded use of social media including a new website and provide additional resources for our committees.
The 2017/2018 budget was presented to the Council. Reimers moved, Thompson seconded, to accept the 2017/2018 budget as presented. Ayes: All Present, Motion Carried.
Liston moved, Ohlson seconded, to set a public hearing date of March 14, 2017 at 7:15 P.M. to approve the 2017/2018 City of Ogden budget.
City Administrator Jane Zahasky discussed possible use of Kouhn’s Fund money including park improvements, library programming, fire department gear and ballfield upgrades. Estimated projects totaled $39,140.00. This estimate left a remaining balance of $31,936.00 in this fund for future projects that could possibly include upgrades to the Leonard Good Community Center.
Ohlson moved, Liston seconded, to approve Resolution 420-A RESOLUTION TO ESTABLISH OFFICIAL DEPOSITORIES & MAXIMUM BALANCE. Ayes: All Present, Motion Carried.
Reimers moved, Thompson seconded, to approve the second reading and waive the third reading of Ordinance No. 242-An ordinance amending the code of ordinances of the City of Ogden, Iowa, 2009, by amending provisions pertaining to sewer rental rates. Ayes: All Present, Motion Carried.
In response to a previous Council Meeting discussion regarding Region XII Council of Government, City Administrator Zahasky discussed the services that Region XII can offer versus the services we already receive and the costs involved. It was found that some of the services that Region XII provides we already receive at a lower cost from Simmering-Cory whom the city has a long-standing working relationship already established with. The cost of an annual membership to be an associate member would be $2600.00 and additional services carry additional costs thru them. The Council has not ruled out being a member yet but would like to encourage the Legacy Housing Committee to seek assistance from Simmering-Cory to see if they can provide the same services they are looking for.
Permit fees were discussed with the Council to present information on how they are currently handled and to seek input on ideas to improve the process. Specifically fence permit fees were discussed in detail as currently the expenses are sometimes much higher than the revenue. Research was conducted with surrounding areas to determine their best practice, fee schedule and procedures. Most cities were very similar in price to our fence permit fee. However, it was found that in many circumstances, the cities required the homeowner to already have their lot lines surveyed/lined out prior to applying for a fence permit. The City of Ogden incorporates this as a part of the permit process and we send out a firm to locate lot lines. Further discussion will be held at upcoming meetings once more research has been conducted.
City Clerk Melanie Elbert presented a proposed fee schedule for the Leonard Good Community Center that included a slight increase to some room rentals as well as a streamlined price list. The proposed pricing is as follows:
Room 1 (upper level including kitchen)
- Wedding receptions $425
- Regular room rental $150
- Nonprofit $75Room
2 (lower level west side room including kitchen)
- Regular room rental $65
- Nonprofit $32.50Room
2W/2E (lower level 2 room combo including kitchen)
- Regular room rental $125
- Nonprofit $62.50
Conference Room (lower level) $25
Additional days rental fee would remain at $75/day.
Also proposed was a change in payment procedure including deposit collection. Moving forward there would be a $100 non-refundable deposit due within 10 calendar days on all bookings. This would hold the rental date for the customer. The $100 would be deducted from their total rental charge. If they were to cancel they would forfeit the $100. The remainder of the rental fee would be due 10 calendar days prior to their event. A security deposit of $200 is required when the keys are picked up. The security deposit will be returned once the keys have been returned, the building inspected for damage and the rental checklist has been verified as completed. Proposed also was increasing the park shelter rental fee to $25. A final draft including price list, updated contract agreements and rental packet will be presented at a future council meeting for review and approval.
Thompson moved, Ohlson seconded, to approve the bid for mowing of Glenwood Cemetery at $1,350/month for 6 months by CCD Yard Services with the stipulation that Cole Harper (owner) meets with Pat Carson (Cemetery Board President) prior to mowing season to establish expectations and standards that must be met. Ayes: All Present, Motion Carried.
Liston made a motion, Ohlson seconded, to adjourn at 8:33 p.m. Ayes: All Present, Motion Carried.
________________________________
Denny Good, Mayor
Attest:_____________________________________
Melanie Elbert, City Clerk
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