September 8, 2020 Regular Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

September 8th, 2020

The Ogden City Council met in Regular Session on Tuesday, September 8th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Police Chief Mick Bailey, Sewer Superintendent Chad Thede, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were 6 guests.

 

Reimers made a motion, Liston seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented. City Clerk Melanie Olesen updated the council that the recent audit should be complete within the next couple of weeks. Audit findings should be available at the next meeting.

 

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. Resolution No. 202009-494 needs tabled until the October meeting.

 

Anderson made a motion, Ohlson seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, August 11th, 2020 regular meeting. 2) Treasurer’s Report for August 2020. 3) Claims List from August 8th through September 4th, 2020. 4) Building permits for August 2020. 5) Resolution No. 202009-493 adopting procurement policy procedures and Resolution No. 202009-495 approving the 2019-2020 Street Finance Report. 6) Trey Vander Laan as a Volunteer Fireman.

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

BEGINNING BALANCE: 2,420,818.59

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND10,392.4183,643.6450,000.00
110-ROAD USE TAX21,628.807,512.02
112-TRUST & AGENCY75.43
121-L.O.S.T.16,692.76125,000.00
160-RURAL FIRE
177-ASSET FORFEITURE
200-DEBT SERVICE38.2841,033.45
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND50.0050.0071,389.79
610-SANITARY SEWER61,545.2024,569.08100,000.0028,914.08
612-SEWER SINKING FUND28,914.08
740-STORM SEWER3,091.7912,153.36
GRAND TOTAL:113,464.67168,911.55128,964.0828,964.08249,646.04

ENDING BALANCE:   2,465,371.71

 

CLAIMS LIST:

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES AUGUST 2020 $         187.23
AFLACAFLAC CONTRIBUTION-SEPTEMBER 2020 $         335.22
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         333.98
DELTA DENTALDENTAL INSURANCE COVERAGE 9/1-9/30/20 $         611.68
EFTPS8.21.2020 FEDERAL PAYROLL TAXES $      4,109.05
EFTPS9.4.2020 FEDERAL PAYROLL TAXES $      3,367.39
HSA BANKHEALTH SAVINGS ACCOUNT SEPTEMBER ’20 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-AUGUST 2020 $      1,302.00
IMAGETEKRADIX SUBSCRIPTION-SEPTEMBER 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-SEPTEMBER 2020 $           59.10
IPERSRETIREMENT-AUGUST 2020 $      5,124.21
LIBERTY MUTUALWORKERS COMP INSURANCE INSTALL#3 $      3,647.71
THE CRAFTY MOMMYFIRE DECALS $           16.00
WELLMARKHEALTH INSURANCE SEPTEMBER 2020 $      8,154.78
 TOTAL: $   28,878.33

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – AUGUST 2020 $         855.01
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-AUGUST ’20 $         121.19
AGSOURCE COOPERATIVEWASTEWATER TESTING $         917.00
ALEX AIR APPARATUS, INCFIRE DEPT EQUIPMENT $         876.20
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-SEPT ’20 $      4,954.17
BOONE COUNTY TREASURERPROPERTY TAX $         238.00
BUXTON CONCRETE CONSTRUCTION LLCDERECHO STORM TREE DEBRIS CLEANUP $      9,630.00
CAMILLE SCHROEDERLGCC RENTAL FEE RETURN $           75.00
CAPITAL SANITARY SUPPLYCLEANING SUPPLIES $         248.40
EMPOWERMENT SOLUTIONSPROFESSIONAL SERVICES-REC CC SWIPE $         898.50
FELD FIREEQUIPMENT/FD $         970.42
FOX ENGINEERING701818A WATERSHED SPONSORED PROJECT $      5,240.40
FOX ENGINEERING242213B WWTP IMPROVEMENTS $      1,927.00
GOOD LAWNCARE SERVICESWEED & FEED APPLICATION $         510.00
HOUSTON & SEEMAN, P.C.PROGRESS BILLING FOR FY20 AUDIT $      6,500.00
INGRAMBOOKS-LIBRARY $      1,121.04
IOWA ONE CALLLOCATING REQUESTS JULY 2020 $           43.30
IOWA PIPE AND GRADINGSTORM SEWER REPAIR $   32,836.50
IOWA PLAINS SIGNING, INCPAINTED PAVEMENT MARKINGS $      5,807.60
IOWA PRISON INDUSTRIESSUPPLIES-LIBRARY $         236.94
J.B HOLLAND CONSTRUCTION, INC.BCWI 7018-18A PAY REQUEST # 4 $   56,289.01
KELTEKKEYBOARD-PD $         160.01
MADE TO GAZEYOUTH REC TSHIRTS $      1,135.80
MCATEE TIRE SERVICETIRE REPAIR $         240.95
MDS RECORDS MANAGEMENTRECORDS STORAGE $              2.67
MICHAEL FRAZIERMOWING AUGUST 2020 $      2,170.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS $         140.50
MIDWEST TAPEDVDS-LIBRARY $         123.71
MORGAN FARMSDERECHO STORM TREE DEBRIS CLEANUP $   10,440.00
OGDEN FARM & FEEDSUPPLIES $         843.93
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE SEPTEMBER 2020 $         718.25
O’HALLORAN INTERNATIONVEHICLE MAINTENANCE SUPPLIES $         229.31
OVERDIRVEFY21 BRIDGES EBOOK SUB-LIBRARY $         605.92
OVERDIRVEBOOKS-LIBRARY $         257.72
QUICK OILFUEL-AUGUST 2020 $      1,573.82
RODGERS PLUMBING & HEATING, INCSERVICE CALL/PARTS-CITY HALL $         133.25
R & W POWERSUPPLIES $           12.95
STAR ENERGYDIESEL FUEL-SEWER $         255.50
STATE LIBRARY OF IOWAFY21 BRIDGES EBOOK PLATFORM FEE-LIBRARY $           62.00
STUART C IRBYFLAG POLE HOLDERS $         544.94
THE SATURDAY EVENING POSTMAGAZINE SUBSCRIPTION-LIBRARY $           26.94
TOM WALTERSGARBAGE SERVICE-AUGUST 2020 $           90.00
USA BLUEBOOKSEWER SUPPLIES $         254.64
UTILITY EQUIPMENT COMPANYSTORM SEWER GRATES $         174.76
VERIZONCELL PHONE SERVICE 7/16-8/15/2020 $         236.53
VISASUPPLIES $         503.05
VISION BANKCASH MGMT FEE-SEPTEMBER 2020 $           20.00
WASHED WHITEWINDOW CLEANING-LIBRARY $           19.00
WISECUP TRUCKINGDERECHO STORM TREE DEBRIS CLEANUP $      6,390.00
WOMEN’S HEALTHMAGAZINE SUBSCRIPTION-LIBRARY $           16.94
WOODRUFF CONSTRUCTIONFINAL PAYMENT WWTF 2422-13B $   32,000.00
 TOTAL: $ 189,678.77

 

Three permits were presented for review. Lori Kimsey for a 24×24 attached garage at 301 SW 5th Street, Linda Robbins for a chain link fence at 402 N. 1st Street and Ethan and Jen Wilson for a picket fence at 320 W. Elm Street.

 

Pay Request #4 and #5 and Change Order #2 for the Beaver Creek Watershed Improvements Project was tabled until October meeting. Chad Thede updated council on the Beaver Creek Watershed Project. A three-year maintenance agreement is being considered for the seeding. Plans should be available at the October meeting.

 

Handicap Parking – Bob Kieffer drew up plans for handicap parking in front of the McGraw Center. The senior center would like additional spaces. Rick Elbert asked about the handicap space in front of his business and whether it was grandfathered in. He would also like a designated handicap space at his location. Council tabled any action and would like some cost estimates and standards to look at. Dave Ohlson asked about the space in front of the drug store as well. It had been a 15-minute parking at one time and a handicap space.

 

Insurance Update with Adam Good. Insurance rates increased again. Council would like to look at what other cities provide employees. Motion by Weber, second by Anderson to approve the current grandfathered plan.

Ayes: All Present, Motion Carried.

 

The Annual Rural Fire Association Board Meeting was held on September 1st, 2020 at 6:00 p.m. Township trustee recommendation is to leave the millage rate as is at the .505 per thousand.

 

Open Burning. Motion by Liston, second by Weber to extend opening burning dates from April 15 to May 31st and October 1 to November 30th. Update ordinance to reflect the change in dates.

Ayes: All Present, Motion Carried.

 

Mayor’s Comments. Mayor Good once again commented that it has been remarkable watching the community come together in the clean up efforts after the storm. A pat on the back to all city employees and staff. It has been good to see neighbors helping neighbors and people from the country coming to town to help. There has been much progress being made by Legacy on a grocery store on main street.

 

Council Member’s Comments. There was discussion on a downtown building damaged by the storm and what the owners’ plans are moving forward. Administrator to send a letter to property owner. There was also discussion on the storm cleanup and burn pile. There has been an issue with too much garbage (tires, metal, cans) being put at the designated area for trees and limbs from the storm. The city will no longer be picking up limbs from the curbside. This ended on August 28th. Individuals and tree removal companies doing work within the city limits can take trees/limbs to the designated area. Place debris in front of the cones. City employees will control the pile. Trees have been marked that may qualify to be removed from the August 10th storm. However, this too has become a problem as individuals are marking trees as well. The City will only be removing trees in the right of way that meet the criteria to be removed. Council to look at and consider updating codes on trees within the city right of way.

 

Motion by Ohlson, second by Liston to adjourn at 8:00 p.m.

Ayes: All Present, Motion Carried.

 

 

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk