October 13, 2020 Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

October 13, 2020

The Ogden City Council met in Regular Session on Tuesday, October 13, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers and Councilwoman Margaret Liston. Absent: Councilwoman Lori Anderson. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were 3 guests.

 

Liston made a motion, Reimers seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented. City Clerk Melanie Olesen stated the city offices will be closed October 22-23, 2020 for professional development training.

 

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. Weber made a motion, Liston seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, September 8th, 2020 regular meeting. 2) Treasurer’s Report for September 2020. 3) Claims List from September 5th through October 9th, 2020. 4) Alcohol permits for Casey’s General Store #2448 and The New Moon Mercantile Gifts & Décor. 5) Building permits for September 2020. 6) Resolution No. 202010-497 – “A Resolution of Acceptance of a Native and Wetland Area Seeding Establishment Agreement,” Resolution No. 202010-494 – “A Resolution of Acceptance of Public Improvements,” Resolution No. 202010-496 – “A Resolution requesting reimbursement from the Iowa Covid-19 Government Relief Fund,” Resolution No. 202010-498 – “A Resolution Adopting Equal Opportunity Policy Statement” and Resolution No. 202010-499 – “A Resolution Adopting City of Ogden Discrimination Complaints Policy.” 7) Approve Volunteer First Responder recommendations of Caley Leonard, Chad Reutter and Abby Langel.

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

BEGINNING BALANCE: 2,465,321.71

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND35,841.24105,021.5450,000.00
110-ROAD USE TAX29,028.28-2,566.82
112-TRUST & AGENCY11,294.05
121-L.O.S.T.16,692.76125,000.00
160-RURAL FIRE
177-ASSET FORFEITURE
200-DEBT SERVICE5,731.29
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND131,500.00
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND50.0071,389.79
610-SANITARY SEWER59,076.3747,880.1828,914.08
612-SEWER SINKING FUND28,914.08
740-STORM SEWER2,953.8038,334.51
GRAND TOTAL:160,667.79320,169.4128,914.0828,914.08249,646.04

ENDING BALANCE:   2,305,820.09

 

CLAIMS LIST:

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES SEPTEMBER 2020 $         187.23
AFLACAFLAC CONTRIBUTION-OCTOBER 2020 $         335.22
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         337.17
DEARBORN GROUPLIFE INSURANCE COVERAGE 10/1-12/31/20 $         757.80
DELTA DENTALDENTAL INS. COVERAGE 10/1-10/31/2020 $         611.68
EFTPS9.18.2020 FEDERAL PAYROLL TAXES $      3,344.49
EFTPS10.2.2020 FEDERAL PAYROLL TAXES $      3,798.28
HSA BANKHEALTH SAVINGS ACCOUNT OCTOBER ’20 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-SEPTEMBER 2020 $      1,183.00
IA DEPT OF REVENUEQ3 2020 SALES TAX $      2,102.00
IMAGETEKRADIX SUBSCRIPTION- OCTOBER 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-OCTOBER 2020 $           59.10
IOWA WORKFORCE DEVELOPMENTQ3 2020 UNEMPLOYMENT TAX $           50.07
IPERSRETIREMENT-SEPTEMBER 2020 $      4,806.19
OGDEN MUNICIPAL UTILITIESUTILITIES 7/23-8/25/2020 $      6,197.39
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 7/23-8/25/2020 $      1,916.29
TITAN MACHINERYCASE 521GXR WHEEL LOADER $ 131,500.00
VERIZONCELL PHONE SERVICE 8/16-9/15/2020 $         236.53
WELLMARKHEALTH INSURANCE OCTOBER 2020 $   10,214.04
 TOTAL: $ 169,266.46

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – OCTOBER 2020 $         855.01
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-SEPTEMBER ’20 $         124.61
AGSOURCE COOPERATIVEWASTEWATER TESTING $      1,529.25
ALL AMERICAN TURF BEAUTY INCCEMETERY WEED CONTROL $      1,137.90
ARNOLD MOTOR SUPPLYVEHICLE MAINTENANCE SUPPLIES $           53.88
AUTO ELECTRIC & TUNEUPVEHICLE MAINTENANCE/POLICE $           80.00
AUTOMATIC SYSTEMS CO.CALIBRATE INFLUENT FLOW METER-SEWER $         299.40
BOMGAARSAIR COMPRESSOR-SEWER $           89.99
BOONE COUNTY ENGINEERDEICING SALT $      3,661.15
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-OCT ’20 $      4,954.17
CENTRAL IOWA DISTRIBUTING, INCSHOP TOWELS $           79.00
CITY OF ATLANTICBRAINFUSE HELP NOW-LIBRARY $         254.00
CYCLONE AWARDSLIGHT POLE PLAQUE $         123.00
DEMCOSUPPLIES-LIBRARY $         132.75
DICK’S FIRE EXTINGUISHER SERVICE INCFIRE EXTINGUISHER SERVICE, INC. $         185.56
ELECTRONIC ENGINEERINGKEYBOARD INSTALL-PD $           67.45
EMPOWERMENT SOLUTIONSQUARTERLY WEB HOSTING Q3 2020 $         225.00
EVERLASTINGSFUNERAL PLANTS $           90.00
FELD FIREEQUIPMENT/FD $      1,086.60
FORT DODGE ASPHALTMICRO SURFACING STREETS $   90,205.00
FOX ENGINEERING701818A WATERSHED SPONSORED PROJECT $      2,443.43
FOX ENGINEERING701819A STORM WATER PROJECT $         187.00
GOOD LAWNCARE SERVICESWEED & FEED APPLICATION $           40.00
HOUSTON & SEEMAN, P.C.FY20 AUDIT $      1,375.00
INGRAMBOOKS-LIBRARY $      1,450.34
IMFOAFALL ’20 CONFERENCE REGISTRATION $         250.00
IOWA ONE CALLLOCATING REQUESTS AUGUST 2020 $           28.80
J.B HOLLAND CONSTRUCTION, INC.BCWI 7018-18A PAY REQUEST # 4 $   56,973.01
J.B HOLLAND CONSTRUCTION, INC.BCWI 7018-18A PAY REQUEST # 5 $   19,367.32
LINDY’SSERVICE AMMO-PD $         100.00
MCGRAW SENIOR CENTERQ3 2020 DONATION $         600.00
MDS RECORDS MANAGEMENTRECORDS STORAGE $           40.44
MICHAEL FRAZIERMOWING SEPTEMBER 2020 $      2,465.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS $         200.70
MOFFITT’S FORDVEHICLE MAINTENANCE-POLICE $           65.08
OGDEN FARM & FEEDSUPPLIES $         259.44
OGDEN MUNICIPAL UTILITIESQ3 SANITATION $      2,250.00
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE OCTOBER 2020 $         704.38
OLD GLORY FARMSFLAGS $         168.75
PORTABLE PRO, INC.PORTABLE TOILET SERVICE-YOUTH REC $         140.00
QUICK OILFUEL-SEPTEMBER 2020 $      1,527.68
QUILLSUPPLIES-LIBRARY $           29.90
SHERMAN WILLIAMSPAINT – STREETS $         739.96
SOUTHERN LIVINGMAGAZINE SUBSCRIPTION-LIBRARY $           10.00
STATE LIBRARY OF IOWAFY21 DATABASE SUBSCRIPTION FEE-LIBRARY $         147.64
TOM WALTERSGARBAGE SERVICE-SEPTEMBER 2020 $           90.00
VISASUPPLIES $         425.43
VISION BANKCASH MGMT FEE-OCTOBER 2020 $           20.00
WASHED WHITEWINDOW CLEANING-LIBRARY $              6.00
 TOTAL: $ 197,339.02

 

Two permits were presented for review. Jeff and Dawn Just for a 12×24 storage shed at 332 S. First Street and Joe and Kirsten Smith for a covered basement entry at 141 E. Locust Street.

 

Motion by Reimers, second by Ohlson to approve Change Order #2 for the Beaver Creek Watershed Improvements Project decreasing the contract price by $24,023.20.

Ayes: All Present, Motion Carried.

 

Motion by Ohlson, second by Weber to approve Beaver Creek Watershed Improvements Project Pay Request #4 Balance of Quantities for $56,973.01 and Project Pay Request #5 Retainage for $19,367.32 to J.B. Holland. Retainage shall be paid no sooner than thirty days from this date provided that no unpaid claims exist in connection with the contract.

Ayes: All Present, Motion Carried.

 

Motion by Liston, second by Ohlson to approve the first reading of Ordinance No. 259 amending provisions pertaining to open burning restrictions.

Ayes: All Present, Motion Carried.

 

Motion by Weber, second by Reimers to approve the first reading of Ordinance No. 260 amending provisions pertaining to standard penalty.

Ayes: All Present, Motion Carried.

 

Motion by Reimers, second by Liston to approve the first reading of Ordinance No. 261 amending provisions pertaining to tobacco use.

Ayes: All Present, Motion Carried.

 

Motion by Ohlson, second by Liston to approve the first reading of Ordinance No. 262 amending provisions pertaining to animal control.

Ayes: All Present, Motion Carried.

 

Motion by Ohlson, second by Liston to approve the first reading of Ordinance No. 263 amending provisions pertaining to Flood Plain Management.

Ayes: All Present, Motion Carried.

 

Review Audit Findings. There were no adjustments for this audit. Audit reports were provided to mayor and council. Councilman Weber commended the clerk and administrator for their work.

 

Tabled awarding contract for snow removal. One bid was received. The Utilities Committee and Personnel Committee will meet and make recommendation.

 

Mayor’s Comments – Mayor Good spoke about the OMU streetlight project on First Street, some of the new lights have been installed and are working and look nice. The abandoned home at 213 NE 4th Street will be taken down. We have this in our budget for dilapidated homes. We still have more cleanup of trees from the derecho. The guys have been very busy. Thank you again to the office staff on a fantastic job.

 

Council Member’s Comments – Administrator Emily Clausen updated council on the 213 NE 4th Street home. An asbestos test was done on the home last week and the home does contain asbestos. We received an estimate on removing the asbestos, demolition of the house and removal of all debris and to fill with clean fill and seed. Hope to have done before winter. Our insurance will be covering most of the $100,000 costs associated with the derecho. I have applied for Covid-19 reimbursement under the CARES Act. The new 40’ flagpole and flags for the cemetery have arrived. OMU will be installing and putting up new lights. New tables and chairs have arrived at the community center. Landscaping at the community center should begin this week. The Arboretum would like some assistance with clean up from the derecho. Council gives Dan the okay to help with the effort. For every 10-25 parking spaces only one handicap space is required. Having one or two handicap spaces at each corner is more than what is required. Administrator will talk to Dan about adding some spots at the corner of laundromat and old Duff building. Approximate cost to change curb at McGraw Center would be $6,300. Administrator to notify McGraw Center and Bob Kieffer that we will not be installing additional spaces in front of the center.

 

Mike Duff has fixed the roof and removed the fencing at 246 W. Walnut Street. Per council the administrator will reach out to Daryl Johnson with concerns about his property on E. Division. It was brought to our attention there is still a hot gas connection to the home. We need updated on the progress of this project. Lee updated council that the court system is behind due to Covid and we hope our violations of ordinances will be handled in November. Per council the administrator will send notice to the Mulberry Street property owner in regard to progress of their permit. It was brought to the council’s attention that a tree at 319 NW Third Street has fallen over the distribution regulator station which could affect gas supply to the city. Administrator to speak with utilities committees and owner. Councilmembers were sent some alternative tree planting ordinances to look over. Utilities committee to discuss with OMU as well. Ogden trick or treat night remains on October 31st from 5 to 7 p.m. Follow the guidelines, social distance, or wear masks, turn off your light if you chose not to participate.

 

Erich Kretzinger was in attendance. Council thanked him for joining and hopes he continues to attend meetings. He is on the final push to election day. He has enjoyed hearing what is happening in Ogden and surrounding communities. Council discussed some things happening in the county with him and the board of supervisors. There was much discussion on the Ogden county shed and the purchased property for a new consolidated shed in Boone.

 

Motion by Liston, second by Weber to adjourn at 8:07 p.m.

Ayes: All Present, Motion Carried.

 

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk