June 9, 2020 Regular Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

June 9th, 2020

 

The Ogden City Council met in Regular Session on Tuesday, June 9th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter, Street Superintendent Dan Buzzell, Sewer Superintendent Chad Thede, Rec Director Jessica Christensen and City Attorney Lee Johnson. Additional attendees present were Jim Turbes, KWBG and 3 guests.

 

Anderson made a motion, Liston seconded, to approve the regular meeting minutes of Tuesday, May 12th, 2020.

Ayes: All Present, Motion Carried.

 

Reimers made a motion, Ohlson seconded, to approve the May 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,726,318.09

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND30,298.1966,967.6250,000.00
110-ROAD USE TAX19,294.3912,512.12
112-TRUST & AGENCY9,172.77
121-L.O.S.T.15,609.69125,000.00
160-RURAL FIRE
177-ASSET FORFEITURE
200-DEBT SERVICE5,315.86106,050.00
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND300.00300.0071,339.79
610-SANITARY SEWER51,322.1035,990.1782,662.7028,650.00
612-SEWER SINKING FUND28,650.00
740-STORM SEWER2,923.1894,838.35
GRAND TOTAL:133,936.18316,358.26111,612.7028,950.00249,596.04

ENDING BALANCE:   2,626,558.71

 

Ohlson made a motion, Anderson seconded, to approve the following claims:

 

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES MAY 2020 $         187.23
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         565.48
DELTA DENTALDENTAL INSURANCE COVERAGE 6/1-6/30/20 $         652.86
EFTPS5.15.2020 FEDERAL PAYROLL TAXES $      3,072.23
EFTPS5.29.2020 FEDERAL PAYROLL TAXES $      3,304.97
HSA BANKHEALTH SAVINGS ACCOUNT JUNE 2020 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-MAY 2020 $      1,641.00
IA FINANCE AUTHORITYSEWER LOAN C0897R-WRR $ 131,734.14
IA FINANCE AUTHORITYSEWER LOAN MC05I29R $ 107,290.00
IMAGETEKRADIX SUBSCRIPTION-JUNE 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-JUNE 2020 $           59.10
IPERSRETIREMENT-MAY 2020 $      6,838.37
LIBERTY MUTUALWORKERS COMP INS INSTALLMENT # 2 $      3,647.71
VERIZONCELL PHONE SERVICE 5/16-6/15/2020 $         238.12
WELLMARKHEALTH INSURANCE JUNE 2020 $      8,154.78
 TOTAL: $ 269,015.97

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – JUNE2020 $         781.81
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-MAY ’20 $         121.19
ACCESS SYSTEMS-LIBRARYLAPTOP/IT INSTALLATION $      4,399.51
AFLACAFLAC CONTRIBUTION-JUNE 2020 $         335.22
AGSOURCE COOPERATIVEWASTEWATER TESTING $      3,229.00
ALL AMERICAN TURF BEAUTY INCCEMETERY WEED CONTROL $      1,137.90
BOMGAARSUNIFORM ALLOWANCE STREET/SEWER $         659.75
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-JUNE’20 $      4,833.33
CAPITAL SANITARY SUPPLYCLEANING SUPPLIES/LIBRARY $           59.72
DOLLAR GENERALSUPPLIES $           55.20
EMCDEDUCTIBLE REIMBURSEMENT $         250.00
FOX ENGINEERING242213B WWTP IMPROVEMENTS $      2,562.10
GOOD LAWNCARE SERVICESWEED & FEED – LGCC/CITY PARK/LIBRARY $         550.00
HERTZ FARM MANAGEMENTLGCC RENTAL FEE RETURN 6.10.2020 $           75.00
HUTCHINS CONSTRUCTIONPROPERTY MAINTENANCE $         165.00
INGRAMBOOKS-LIBRARY $      1,051.90
IOWA ONE CALLLOCATING REQUESTS APRIL 2020 $           40.80
JB HOLLANDBCWI 7018-18A PAY REQUEST # 2 $   39,342.59
LESTER REFRIGERATIONREFRIGERATOR REPAIR-LGCC $         248.36
MDS RECORDS MANAGEMENTRECORDS STORAGE $              2.67
MICHAEL FRAZIERMOWING MAY 2020 $      2,555.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS/HELP WANTED/ADS $         294.13
OGDEN FARM & FEEDSUPPLIES $         936.38
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 4/24 – 5/22/2020 $      1,801.35
OGDEN MUNICIPAL UTILITIESUTILITIES  4/24 – 5/22/2020 $      4,426.35
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE JUNE 2020 $         695.07
PARAGON INTERNATIONALPOPCORN MACHINE-YOUTH REC $         356.00
PAT CLEMONS, INCPOLICE VEHICLE MAINTENANCE $           46.50
PREFERRED PEST MANAGEMENTQUARTERLY PEST CONTROL CITY HALL $           50.00
QUICK OILFUEL-MAY 2020 $      1,203.37
QUILLSUPPLIES/LIBRARY $         319.45
R&W POWERFUEL CAP $              9.99
SMITHSONIANMAGAZINE SUBSCRIPTION/LIBRARY $           39.00
TERRACONSOIL TESTING BC WATERSHED IMPROV. PRO. $      2,676.50
TOM WALTERSGARBAGE SERVICE-MAY 2020 $           90.00
TROY NICHOLSLGCC RENTAL FEE RETURN 7.11.2020 $           75.00
TRUE PITCH, INC.FIELD GROOMER-YOUTH REC $      3,361.32
USA BLUEBOOKTEST STRIPS-SEWER $           39.93
US POST OFFICEPO BOX RENEWAL FEE/LIBRARY $           94.00
VISASUPPLIES $      2,567.04
VISION BANKCASH MGMT FEE-JUNE 2020 $           20.00
WASHED WHITEWINDOW CLEANING- LIBRARY $           25.00
WTS MEDIASUPPLIES/LIBRARY $         212.98
 TOTAL: $   81,795.41

 

Ayes: All Present, Motion Carried.

 

Three permits were presented for review. Troy Straight for a wood privacy fence at 201 W. Elm Street, Susan Bohannon (Gliem) for a wood privacy fence at 520 W. Elm Street and Michael & Alexa Peterson for privacy and chain link fence at 201 NE 4th Street Place. Administrator Clausen spoke to council about a building permit request for a 60×70 Morton building at 201 SW 5th Street. There are many unanswered questions regarding property lines, setbacks, building size, business, etc. Clausen to speak to property owner before proceeding with permit. Clausen also spoke to council about Daryl Johnson’s variance and permit for 307 E. Division. There has been little progress on this property and concern for safety due to condition of the home and fencing. Council wants to see significant progress within the next 30 days.

 

Department Reports were presented. Sewer Superintendent Chad Thede updated council on the watershed project. It is 90% complete and they have been very good to work with. Fencing and seeding should happen next week. The sewer plant handled our recent high rainfalls very well. FOX will be having a presentation in Dubuque and Okoboji on our new treatment system. It will also be featured in a magazine. Library Director Lori Reutter says the library board has voted to keep the library closed until July with curbside service only. The new food pantry box will be set up this week outside the library. The summer reading program will also begin virtually. Street Superintendent Dan Buzzell talked about road use tax dollars and moving forward with road maintenance. Administrator Clausen noted our annual audit is scheduled for the week of July 27th. Rec Director Jessica Christensen updated council on the softball/baseball season and her concerns. Sponsorship for baseball/softball will carry over for next year. She has purchased a new drag and now has a mower to use. Jess would like to meet with the school again on how to proceed with some volunteer work that could be done to the fields now. The web page is being updated to accept online registrations. This will make registrations easier for everyone and save on printing. Jess is now taking over the soccer program as well.

 

Public Comment. Mayor Denny Good appreciates what has happened during this COVID-19 time and those making the effort to protect ourselves and the community. The playground has re-opened and he is hoping restroom facilities will he addressed by the Governor’s office next week. We will post signs and prepare when those are re-opened. Dave Ohlson stated the grocery store area looks good. Tyler Wisecup will grade and seed the city lot and keep the weeds down this year. He will also be removing the sidewalk when the time comes. Dave Huntley had concerns as to why there were individuals at the council meeting and that we need a better system if this is the new norm. He felt this was one sided. He also asked if there was going to be an ice cream shop at the old vet location. Mayor Denny Good noted the council members had issues with call in at the last meeting (there was loud interference with everyone on the line so a couple hung up and that seemed to resolve the noise) so they came to city hall. We practiced social distancing and kept at least six feet between those in attendance. There was no information being shared around the room. The only information the council had was what was provided in their packets. Nothing has been brought to the council about an ice cream shop. Brian Reimers stated that he has also been on numerous conference calls or zoom meetings that are hit and miss. Jason Weber had concerns about 101 W. Cherry and a temporary fence being put up. The renter has inquired at city hall about a fence permit with nothing returned to city hall at this time. Weber also has shared his concerns over a property at Chestnut and NW 4th Street. This too has been addressed. There was some question about when Casey’s will begin construction. They are currently tearing down the homes. No word yet on new construction plans to begin. Lori Anderson said Legacy has had a good response of the grocery store survey. Legacy will continue to work with Cybiz and pursue a store. Margaret Liston updated council on the community garden. It is coming along nicely. Things are growing well and it has been fun. They may consider setting up a table for drive through pick up when more vegetables are ready.

 

Street Superintendent Dan Buzzell met recently with the street committee and discussed different end loaders with attachments and costs. The grader will be traded in and the current end loader up for bid. Motion by Ohlson, second by Weber to approve the recommendation of the street committee to purchase a Case end loader with attachments.

Ayes: All Present, Motion Carried.

 

Motion by Weber, second by Liston to approve the Beaver Creek Watershed Improvements Project pay request #2 to J.B. Holland for $39,342.59.

Ayes: All Present, Motion Carried.

 

CHEERS would like approval for clean-up days on June 20th. Due to COVID-19 the group has decided to provide dumpsters on the south side of the City Park and not have any volunteers involved with cleanup. Individuals will need to dump their own items. Roll offs will be labeled. OMU employees will be going around town to chip branches that have been placed at the curb. Tyler Wisecup will have his employees supervise the area so individuals are not dumping unacceptable items. This is for the City of Ogden residents ONLY. Those who reside outside the city limits will be turned away. The dumpsters will be available from 6 a.m. to noon on Saturday, June 20th. There were some questions regarding town wide garage sales. Due to COVID-19 Ogden Legacy has cancelled town wide garage sales, this is not a city sponsored event.

 

Motion by Weber, second by Anderson to approve the beer and liquor license for the Lucky Pig pending dram insurance clearance.

Ayes: All Present, Motion Carried.

 

Motion by Ohlson, second by Weber to approve a cigarette permit for Dollar General pending receipt of application and payment.

Ayes: All Present, Motion Carried.

 

COVID-19 updates. Ogden City Hall will remain closed through June and will re-evaluate at that time. We have been able to serve the community by phone and email, utilizing the drop box and social distancing when needed. There were some concerns about businesses not following the 50% capacity and social distancing requirements. As of 8 a.m. June 12th the Governor has lifted the 50% capacity from businesses, but social distancing still needs to be followed as well as other recommendations to slow the spread of COVID-19.

 

Motion by Reimers, second by Ohlson to adjourn at 8:10 p.m.

Ayes: All Present, Motion Carried.

 

 

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk