July 14, 2020 Regular Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

July 14th, 2020

The Ogden City Council met in Regular Session on Tuesday, July 14th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, Police Chief Mick Bailey and City Attorney Lee Johnson. Additional attendees present were Jim Turbes, KWBG and 5 guests.

 

Weber made a motion, Anderson seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented. Mayor Good spoke on behalf of Sewer Superintendent Chad Thede that the pay request for JB Holland is acceptable. The project is on schedule. Administrator Emily Clausen to RSVP for 3 with own transportation to the Homes for Iowa Open House in Newton, July 22nd. Revenue comparisons from 2017 to current for RUT and LOST were presented and discussed due to the pandemic and its effects on the budget. Dan Buzzell is looking at purchasing a new chipper with OMU.

 

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. No requests were made.

 

Reimers made a motion, Ohlson seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, June 9th, 2020 regular meeting. 2) Treasurer’s Report for June 2020. 3) Claims List from June 6th through July 10th, 2020. 4) Alcohol license renewal for Dollar General for 2020-2021. 5) Building permits for June 2020. 6) Resolution No. 202007-492 approving a total of $100.00 for special assessment to responsible property in Ogden, Iowa. 7) Beaver Creek Watershed Improvements Project Pay Request No. 3 to J.B. Holland for $189,000.78. 8) Renew contract with Tyler Technologies for 12/1/2020 to 11/30/2021.

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

 

BEGINNING BALANCE: 2,626,258.71

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND6,803.9463,375.2650,000.00
110-ROAD USE TAX12,232.814,870.96
112-TRUST & AGENCY1,032.63
121-L.O.S.T.15,609.69125,000.00
160-RURAL FIRE42,551.80
177-ASSET FORFEITURE
200-DEBT SERVICE598.4416,159.94
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT21,885.294,861.48
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND71,339.79
610-SANITARY SEWER63,243.9155,995.3639,342.5928,650.00
612-SEWER SINKING FUND239,024.1428,650.00
740-STORM SEWER3,007.6842,039.49
GRAND TOTAL:166,966.19426,326.6367,992.5928,650.00249,596.04

ENDING BALANCE:   2,406,240.86

 

CLAIMS LIST:

 

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES JUNE 2020 $         187.23
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         292.77
DEARBORN GROUPLIFE INSURANCE COVERAGE 7/1-9/30/20 $         757.80
DELTA DENTALDENTAL INSURANCE COVERAGE 7/1-7/31/20 $         285.24
EFTPS6.12.2020 FEDERAL PAYROLL TAXES $      3,251.09
EFTPS6.26.2020 FEDERAL PAYROLL TAXES $      3,462.53
EFTPS7.10.2020 FEDERAL PAYROLL TAXES $      3,857.54
HSA BANKHEALTH SAVINGS ACCOUNT JULY 2020 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-JUNE 2020 $      1,169.00
IA WORKFORCE DEVELOPMENTQ2 2020 UNEMPLOYMENT TAX $         105.48
IMAGETEKRADIX SUBSCRIPTION-JULY 2020 $         130.00
INGRAMBOOKS-LIBRARY DIRECT STATE AID $         234.58
IOWA PRISON INDUSTRIESSIGNS $         322.74
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-JULY 2020 $           59.10
IPERSRETIREMENT-JUNE 2020 $      4,745.58
LUSK ENTERTAINMENT GROUP INCPROGRAM – LIBRARY DIRECT STATE AID $         200.00
MIDAMERICA BOOKSBOOKS-LIBRARY-L.A. GOOD TRUST $         498.75
SYSTEMS TECHNOLOGY GROUP INCPROGRAM – LIBRARY DIRECT STATE AID $         495.00
UMBFEES FOR BOND PAYMENT DRAINAGE PROJ $         250.00
VERIZONCELL PHONE SERVICE 5/16-6/15/2020 $         239.44
VISION BANK2015 FIRE TRUCK PAYMENT $   15,909.94
WELLMARKHEALTH INSURANCE JULY 2020 $      8,154.78
WOODRUFF CONSTRUCTION2422-13B WWTF UPGRADE PAY# 23B $   38,000.00
 TOTAL: $   84,108.57

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – JULY 2020 $         781.81
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-JUNE ’20 $         121.19
ACCESS SYSTEMS-PDNEW COMPUTER/INSTALL $      1,856.26
AFLACAFLAC CONTRIBUTION-JULY 2020 $         335.22
AGSOURCE COOPERATIVEWASTEWATER TESTING $      1,236.50
ARNOLD MOTOR SUPPLYVEHICLE MAINTENANCE SUPPLIES $           60.00
BOONE COUNTY LANDFILLCITY WIDE CLEANUP FEES $           52.16
BOONE COUNTY LANDFILLFY2021 ASSESSMENT $   10,220.00
BOONE COUNTY RECORDER’S OFFICEMACE HOUSING REHAB FILING FEE $              7.00
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-JULY ’20 $      4,954.17
BOONE NEWS REPUBLICANNEWSPAPER SUBSCRIPTION-LIBRARY $           54.00
BURT PUBLIC LIBRARYBOOKS-LIBRARY $         150.00
CAPITAL SANITARY SUPPLYCOVID SUPPLIES-LIBRARY $         106.28
CITY OF DES MOINESSLUDGE DISPOSAL $      5,298.29
CREATIVE PRODUCT SOURCE, INCDISPOSABLE FACE MASKS $         220.37
DAVE ENSLEYLGCC RENTAL FEE RETURN 7.25.26.2020 $         100.00
DEMCOSUPPLIES $         102.48
DR. FUEL GOODFUEL TANK CLEANING $      1,090.00
EMMETSBURG PUBLIC LIBRARYBOOKS-LIBRARY $           18.62
EMPOWERMENT SOLUTIONSQ2 2020 WEB HOSTING SERVICE $         225.00
EMPOWERMENT SOLUTIONSPROFESSIONAL SERVICES- CR. CARD GATEWAY $         900.00
EVERLASTINGSFUNERAL PLANT $           50.00
FOX ENGINEERING102319B STREET REPAIR PLANNING $         200.00
FOX ENGINEERING701818A WATERSHED SPONSORED PROJECT $   11,489.95
FOX ENGINEERING869220A SE 4TH SEWER INVESTIGATION $         225.00
FOX ENGINEERING242213B WWTP IMPROVEMENTS $      2,031.15
GARDEN GATEMAGAZINE SUBSCRIPTION-LIBRARY $           45.00
HUTCHINS CONSTRUCTIONPROPERTY MAINTENANCE $           95.00
INGRAMBOOKS-LIBRARY $         876.72
IOWA HISTORY JOURNALMAGAZINE SUBSCRIPTION-LIBRARY $           18.95
IOWA LEAGUE OF CITIESMEMBERSHIP DUES 7/1/20-6/30/21 $      1,421.00
IOWA ONE CALLLOCATING REQUESTS MAY 2020 $           38.70
JB HOLLANDBCWI 7018-18A PAY REQUEST # 3 $ 189,000.78
MCGRAW SENIOR CENTERQUARTERLY DONATION (Q2 2020) $         600.00
MDS RECORDS MANAGEMENTRECORDS STORAGE $              2.67
MICHAEL FRAZIERMOWING JUNE 2020 $      2,340.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS $         144.08
MIDWEST GAME & FISHMAGAZINE SUBSCRIPTION-LIBRARY $           16.97
NEESE, INCDIXIE CHOPPER PARTS $           26.24
OGDEN FARM & FEEDSUPPLIES $      1,094.57
OGDEN MUNICIPAL UTILITIESSANITATION Q2 2020 $      2,250.00
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 5/22-6/21/2020 $      1,657.20
OGDEN MUNICIPAL UTILITIESUTILITIES  5/22-6/21/2020 $      6,595.77
OGDEN MUNICIPAL UTILITIESGAS TAX REFUND JAN-JUNE 2020 $         532.38
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE JULY 2020 $         709.96
PRODUCTIVITY PLUS (VETTER EQUIP)FILTERS $           26.75
QUICK OILFUEL-JUNE 2020 $      1,348.91
REGION XII COUNCIL OF GOVERNMENTSASSOCIATE MEMBER DUES FY21 $      2,698.08
REVEALMAGAZINE SUBSCRIPTION-LIBRARY $           22.00
SHERWIN-WILLIAMSPAINT $         292.15
SMART APPLE MEDIABOOKS-LIBRARY $         508.52
TOM WALTERSGARBAGE SERVICE-JUNE 2020 $           90.00
VISASUPPLIES $         728.21
VISION BANKCASH MGMT FEE-JULY 2020 $           20.00
 TOTAL: $ 255,086.06

 

 

One permit was presented for review. Trent and Jean Mallicoat for a privacy fence at 512 SE 2nd Street.

 

The City of Ogden received one bid for micro surfacing and one bid for road repairs. Motion by Weber, second by Ohlson to approve the bid from Fort Dodge Asphalt Co. for micro surfacing in the amount of $90,205.00 and the bid from Manatt’s Inc. for various road repairs in the amount of $126,537.50.

Ayes: All Present, Motion Carried.

 

Property Issues: 1) 101 W. Sycamore, flowers/weeds in city right of way. Bridget Biersner and Ryne Hilsabeck spoke to the council regarding the wildflowers they planted in the city right of way. Police Chief Mick Bailey had stopped to ask why they were not mowing the ROW after it had reached 8 inches in height. After discussion the council was okay with the flowers as long as they mow when they stop blooming and to keep the weeds out. The council asked they get in touch with Street Superintendent Dan Buzzell when they are ready to put rock on the ROW on the southside of the home for parking. 2) 309 E. Division. Administrator Clausen updated the council on the progress of Daryl Johnson’s property. The home has had new windows installed, the exterior is being prepared for siding and the basement walls and footings are being set. 3) 213 NE 4th Street. City now has possession of the property. Dan Buzzell has been getting the yard cleaned up. Mick Bailey is working on removing the car and camper. The City will work on getting the well filled and the home taken down which has asbestos. Administrator to speak with Chris Whitaker at Region XII. 4) 125 W. Walnut, Walnut Street Wellness. Angela Christner submitted plans for the exterior of her building with new windows, doors and siding. She had also requested using two parking spaces for a private entry area on the west side. After much discussion, the council was not in favor of a “privacy area” on the city parking. No parking spaces can be assigned on the west side to keep from blocking the doors. Administrator to speak with Angela.

 

Public Hearing. Mayor Good closed the regular meeting at 7:52 p.m. to open the public hearing for the purpose of a setback variance request for Michael Ahrens at 225 SE 4th Street. No public comments. Application was complete with diagram and required utility signatures and signatures from those within 100’ radius. Council questioned if there would be sidewalls or just roof. Verified with Mike it is just roof, no sidewalls.

 

Mayor Good closed the public hearing and entered back into regular session at 7:57 p.m.

 

Motion by Ohlson, second by Weber to approve the setback variance request of 0’ for the side yard setback for Michael Ahrens at 225 SE 4th Street for a lean-to on the southside of his garage.

Ayes: All Present, Motion Carried.

 

Mayor’s Comments. Mayor Good will be speaking with the Ogden First Responders and Fire Chief Rick Sturtz on the status of Terry Will. He has been made aware that Terry Will has taken employment out of town and is no longer in town on a daily basis. Mayor Good also received a citizen complaint that there was not an officer available in Ogden on the 4th of July. Police Chief Bailey has spoken to the communications center and the sheriff’s office about the complaint. There was not an Ogden Police Officer on duty July 3rd or 4th but the sheriff’s department was covering for Ogden. When questioned how often they patrol, Chief Bailey stated they should be in Ogden at least 30 minutes every two hours.

 

Council Member’s Comments. Liston had concerns with some overgrown bushes and trees in the City ROW that are obstructing the view at several intersections. Administrator Clausen will send notices. Ohlson had questions about a property on 5th and Mulberry. The property owner has requested a building permit and are in the process of locating property pins. Administrator will send a notice about operating a business in a residential area. Anderson was following up on a recent complaint on SW Third. Chief Bailey is working on the complaint. Discussion was held on several other properties and sending notices to get nuisances abated. Liston also reported the garden is growing well. She sent vegetables to the food bank. She will be setting out vegetables at her home during garage sale weekend.

 

Public Comment. Dave Huntley stated he had made several calls to the sheriff’s department on July 3rd and July 4th. He was told there was not an officer on duty. He feels the city should advertise on the radio and newspaper to make individuals aware that Ogden does not allow fireworks. Councilmember Anderson said there was a lot of talk and misinformation on Facebook about fireworks. Administrator Clausen noted the City of Ogden does not post or respond to FaceBook comments. Reimers commented that the City of Ogden sewer department was also a big topic on FaceBook. Again, lots of misinformation being posted. Dave Huntley also spoke about overgrown shrubs in the alleyways. Administrator will make Dan Buzzell aware. Dave also noted the garden looks nice and thanked Margaret. Erich Kretzinger introduced himself at the meeting. He is running for a seat on the Boone County Board of Supervisors. Communication between the county and its surrounding communities is important to him. He has attended local town meetings and says we are all dealing with common problems. He would like to keep the lines of communication open and work together. He has been a former business owner, worked for Habitat and lived in Boone County for 30 years. Mayor Good welcomed him to attend our meetings any time. Councilmember Reimers noted that he is on the E911 and Communications Center board working with a committee that includes Jim Robbins and Dan Kolacia on an updated 28E agreement for the communications center and the entire county to include all towns.

 

Motion by Anderson, second by Reimers to adjourn at 8:42 p.m.

Ayes: All Present, Motion Carried.

 

 

Denny Good, Mayor

Attest: Emily Clausen, City Administrator