STATEMENT OF COUNCIL PROCEEDINGS

October 13, 2020

The Ogden City Council met in Regular Session on Tuesday, October 13, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers and Councilwoman Margaret Liston. Absent: Councilwoman Lori Anderson. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were 3 guests.

Liston made a motion, Reimers seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

Department reports were presented. City Clerk Melanie Olesen stated the city offices will be closed October 22-23, 2020 for professional development training.

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. Weber made a motion, Liston seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, September 8th, 2020 regular meeting. 2) Treasurer’s Report for September 2020. 3) Claims List from September 5th through October 9th, 2020. 4) Alcohol permits for Casey’s General Store #2448 and The New Moon Mercantile Gifts & Décor. 5) Building permits for September 2020. 6) Resolution No. 202010-497 – “A Resolution of Acceptance of a Native and Wetland Area Seeding Establishment Agreement,” Resolution No. 202010-494 – “A Resolution of Acceptance of Public Improvements,” Resolution No. 202010-496 – “A Resolution requesting reimbursement from the Iowa Covid-19 Government Relief Fund,” Resolution No. 202010-498 – “A Resolution Adopting Equal Opportunity Policy Statement” and Resolution No. 202010-499 – “A Resolution Adopting City of Ogden Discrimination Complaints Policy.” 7) Approve Volunteer First Responder recommendations of Caley Leonard, Chad Reutter and Abby Langel.

Ayes: All Present, Motion Carried.

TREASURER’S REPORT:

BEGINNING BALANCE: 2,465,321.71

ENDING BALANCE:   2,305,820.09

CLAIMS LIST:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Two permits were presented for review. Jeff and Dawn Just for a 12×24 storage shed at 332 S. First Street and Joe and Kirsten Smith for a covered basement entry at 141 E. Locust Street.

Motion by Reimers, second by Ohlson to approve Change Order #2 for the Beaver Creek Watershed Improvements Project decreasing the contract price by $24,023.20.

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Weber to approve Beaver Creek Watershed Improvements Project Pay Request #4 Balance of Quantities for $56,973.01 and Project Pay Request #5 Retainage for $19,367.32 to J.B. Holland. Retainage shall be paid no sooner than thirty days from this date provided that no unpaid claims exist in connection with the contract.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Ohlson to approve the first reading of Ordinance No. 259 amending provisions pertaining to open burning restrictions.

Ayes: All Present, Motion Carried.

Motion by Weber, second by Reimers to approve the first reading of Ordinance No. 260 amending provisions pertaining to standard penalty.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Liston to approve the first reading of Ordinance No. 261 amending provisions pertaining to tobacco use.

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Liston to approve the first reading of Ordinance No. 262 amending provisions pertaining to animal control.

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Liston to approve the first reading of Ordinance No. 263 amending provisions pertaining to Flood Plain Management.

Ayes: All Present, Motion Carried.

Review Audit Findings. There were no adjustments for this audit. Audit reports were provided to mayor and council. Councilman Weber commended the clerk and administrator for their work.

Tabled awarding contract for snow removal. One bid was received. The Utilities Committee and Personnel Committee will meet and make recommendation.

Mayor’s Comments – Mayor Good spoke about the OMU streetlight project on First Street, some of the new lights have been installed and are working and look nice. The abandoned home at 213 NE 4^th Street will be taken down. We have this in our budget for dilapidated homes. We still have more cleanup of trees from the derecho. The guys have been very busy. Thank you again to the office staff on a fantastic job.

Council Member’s Comments – Administrator Emily Clausen updated council on the 213 NE 4^th Street home. An asbestos test was done on the home last week and the home does contain asbestos. We received an estimate on removing the asbestos, demolition of the house and removal of all debris and to fill with clean fill and seed. Hope to have done before winter. Our insurance will be covering most of the $100,000 costs associated with the derecho. I have applied for Covid-19 reimbursement under the CARES Act. The new 40’ flagpole and flags for the cemetery have arrived. OMU will be installing and putting up new lights. New tables and chairs have arrived at the community center. Landscaping at the community center should begin this week. The Arboretum would like some assistance with clean up from the derecho. Council gives Dan the okay to help with the effort. For every 10-25 parking spaces only one handicap space is required. Having one or two handicap spaces at each corner is more than what is required. Administrator will talk to Dan about adding some spots at the corner of laundromat and old Duff building. Approximate cost to change curb at McGraw Center would be $6,300. Administrator to notify McGraw Center and Bob Kieffer that we will not be installing additional spaces in front of the center.

Mike Duff has fixed the roof and removed the fencing at 246 W. Walnut Street. Per council the administrator will reach out to Daryl Johnson with concerns about his property on E. Division. It was brought to our attention there is still a hot gas connection to the home. We need updated on the progress of this project. Lee updated council that the court system is behind due to Covid and we hope our violations of ordinances will be handled in November. Per council the administrator will send notice to the Mulberry Street property owner in regard to progress of their permit. It was brought to the council’s attention that a tree at 319 NW Third Street has fallen over the distribution regulator station which could affect gas supply to the city. Administrator to speak with utilities committees and owner. Councilmembers were sent some alternative tree planting ordinances to look over. Utilities committee to discuss with OMU as well. Ogden trick or treat night remains on October 31^st from 5 to 7 p.m. Follow the guidelines, social distance, or wear masks, turn off your light if you chose not to participate.

Erich Kretzinger was in attendance. Council thanked him for joining and hopes he continues to attend meetings. He is on the final push to election day. He has enjoyed hearing what is happening in Ogden and surrounding communities. Council discussed some things happening in the county with him and the board of supervisors. There was much discussion on the Ogden county shed and the purchased property for a new consolidated shed in Boone.

Motion by Liston, second by Weber to adjourn at 8:07 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

September 8th, 2020

The Ogden City Council met in Regular Session on Tuesday, September 8th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Police Chief Mick Bailey, Sewer Superintendent Chad Thede, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were 6 guests.

Reimers made a motion, Liston seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

Department reports were presented. City Clerk Melanie Olesen updated the council that the recent audit should be complete within the next couple of weeks. Audit findings should be available at the next meeting.

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. Resolution No. 202009-494 needs tabled until the October meeting.

Anderson made a motion, Ohlson seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, August 11th, 2020 regular meeting. 2) Treasurer’s Report for August 2020. 3) Claims List from August 8th through September 4th, 2020. 4) Building permits for August 2020. 5) Resolution No. 202009-493 adopting procurement policy procedures and Resolution No. 202009-495 approving the 2019-2020 Street Finance Report. 6) Trey Vander Laan as a Volunteer Fireman.

Ayes: All Present, Motion Carried.

TREASURER’S REPORT:

BEGINNING BALANCE: 2,420,818.59

ENDING BALANCE:   2,465,371.71

CLAIMS LIST:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Three permits were presented for review. Lori Kimsey for a 24×24 attached garage at 301 SW 5^th Street, Linda Robbins for a chain link fence at 402 N. 1^st Street and Ethan and Jen Wilson for a picket fence at 320 W. Elm Street.

Pay Request #4 and #5 and Change Order #2 for the Beaver Creek Watershed Improvements Project was tabled until October meeting. Chad Thede updated council on the Beaver Creek Watershed Project. A three-year maintenance agreement is being considered for the seeding. Plans should be available at the October meeting.

Handicap Parking – Bob Kieffer drew up plans for handicap parking in front of the McGraw Center. The senior center would like additional spaces. Rick Elbert asked about the handicap space in front of his business and whether it was grandfathered in. He would also like a designated handicap space at his location. Council tabled any action and would like some cost estimates and standards to look at. Dave Ohlson asked about the space in front of the drug store as well. It had been a 15-minute parking at one time and a handicap space.

Insurance Update with Adam Good. Insurance rates increased again. Council would like to look at what other cities provide employees. Motion by Weber, second by Anderson to approve the current grandfathered plan.

Ayes: All Present, Motion Carried.

The Annual Rural Fire Association Board Meeting was held on September 1^st, 2020 at 6:00 p.m. Township trustee recommendation is to leave the millage rate as is at the .505 per thousand.

Open Burning. Motion by Liston, second by Weber to extend opening burning dates from April 15 to May 31^st and October 1 to November 30^th. Update ordinance to reflect the change in dates.

Ayes: All Present, Motion Carried.

Mayor’s Comments. Mayor Good once again commented that it has been remarkable watching the community come together in the clean up efforts after the storm. A pat on the back to all city employees and staff. It has been good to see neighbors helping neighbors and people from the country coming to town to help. There has been much progress being made by Legacy on a grocery store on main street.

Council Member’s Comments. There was discussion on a downtown building damaged by the storm and what the owners’ plans are moving forward. Administrator to send a letter to property owner. There was also discussion on the storm cleanup and burn pile. There has been an issue with too much garbage (tires, metal, cans) being put at the designated area for trees and limbs from the storm. The city will no longer be picking up limbs from the curbside. This ended on August 28^th. Individuals and tree removal companies doing work within the city limits can take trees/limbs to the designated area. Place debris in front of the cones. City employees will control the pile. Trees have been marked that may qualify to be removed from the August 10^th storm. However, this too has become a problem as individuals are marking trees as well. The City will only be removing trees in the right of way that meet the criteria to be removed. Council to look at and consider updating codes on trees within the city right of way.

Motion by Ohlson, second by Liston to adjourn at 8:00 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

August 11th, 2020

The Ogden City Council met in Regular Session on Tuesday, August 11th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Police Chief Mick Bailey, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were 1 guest.

Reimers made a motion, Liston seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

Department reports were presented. Library Director Lori Reutter informed the council that the library is now open 11 a.m. to 4 p.m. with social distancing and masks required. Curbside service is still available as well. Police Chief Mick Bailey reported the past few days have been very hectic. The radio systems took a hit in the storm and were down. Boone County received over 300 calls after the storm. City Clerk Melanie Olesen has been fielding lots of calls on storm debris and clean up. The City will be removing tree branches from the curbside and hauling to Lincoln Prairie Park. Individuals can bring branches to the park themselves as well. This is just a temporary location due to the recent storm. City Administrator reported two projects will begin with funding from the L.A. Good Trust at the cemetery and community center.

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. There are no peddler/solicitor permits, resolutions, board or commission appointments at this time.

Anderson made a motion, Liston seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, July 14^th, 2020 regular meeting. 2) Treasurer’s Report for July 2020. 3) Claims List from July 11^th through August 7^th, 2020. 4) Building permits for July 2020. 5) Annual Debt Obligations Report.

Ayes: All Present, Motion Carried.

TREASURER’S REPORT:

BEGINNING BALANCE: 2,406,240.86

ENDING BALANCE:   2,420,818.59

CLAIMS LIST:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Six permits were presented for review. Clinton Mantz for a privacy fence at 506 W. Sycamore Street, Brenda Mullins for a split rail fence at 108 W. Division Street, Michael Ahrens for an attached lean-to at 225 SE 4^th Street, Johnson & Sons for an attached garage at 309 E. Division Street, Jonathan Namovicz for a 14×16 deck with roof at 623 W. Mulberry Street and Dylon Ysker for a 60×60 garage at 201 SW 5^th Street.

Pay Request and Change Order for the Beaver Creek Watershed Improvements Project was tabled until September meeting.

Mayor’s Comments. Mayor Good thanked everyone for their help with clean up. OMU, fire, police and city employees have been working hard responding to calls and working to clear streets and restore power to the residents of Ogden. It is so awesome to see neighbors helping neighbors and working together for our small town. Mayor Good encouraged council and everyone to help when and where they can.

Mayor Good declared the City of Ogden a state of emergency authorized under Iowa State Statute and will execute the expenditure of emergency funds from all available sources, the invoking of mutual aid agreements and applying to the State of Iowa for assistance due to the severe thunderstorm that produced damaging straight line winds that occurred on Monday, August 10^th, 2020 causing severe damage to public and private property, disruption of utility service and endangerments of health and safety of the citizens of Ogden within the disaster area. Any information will be collected and shared with the Iowa Department of Homeland Security and Emergency Management and shared with our local Boone County Emergency Management.

Council Member’s Comments. Brian Reimers asked about some areas that could possibly be available for trees. After much discussion the council felt Lincoln Prairie Park was the best place for now. Only brush and limbs from the recent storms can be dropped off at the park and city employees will be picking up from curbside. This is just a temporary location due to the recent storms. Margaret Liston updated council on the community garden. Karen Dannen is a master gardener and has been putting in hours working at the garden along with help from Rosie Wurpts. Margaret received a very nice message from an individual that is so thankful for the vegetables.  There has been some progress being made on the grocery store that is not yet available to be released to the public. There was some question regarding damage at a downtown business, owner is aware. Dave Ohlson asked about the veterans’ memorial fund and project that was started with Paul Hagen at the cemetery. Emily Clausen stated that it is still in the works and they are looking for individuals who would like to help with the project. Fence permit issues were discussed briefly.

Public Comment. Dave Huntley is the new American Legion post commander and they will be meeting and discussing the veterans memorial project.

Motion by Ohlson, second by Liston to adjourn at 7:50 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

July 14th, 2020

The Ogden City Council met in Regular Session on Tuesday, July 14th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, Police Chief Mick Bailey and City Attorney Lee Johnson. Additional attendees present were Jim Turbes, KWBG and 5 guests.

Weber made a motion, Anderson seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

Department reports were presented. Mayor Good spoke on behalf of Sewer Superintendent Chad Thede that the pay request for JB Holland is acceptable. The project is on schedule. Administrator Emily Clausen to RSVP for 3 with own transportation to the Homes for Iowa Open House in Newton, July 22^nd. Revenue comparisons from 2017 to current for RUT and LOST were presented and discussed due to the pandemic and its effects on the budget. Dan Buzzell is looking at purchasing a new chipper with OMU.

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. No requests were made.

Reimers made a motion, Ohlson seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, June 9^th, 2020 regular meeting. 2) Treasurer’s Report for June 2020. 3) Claims List from June 6^th through July 10^th, 2020. 4) Alcohol license renewal for Dollar General for 2020-2021. 5) Building permits for June 2020. 6) Resolution No. 202007-492 approving a total of $100.00 for special assessment to responsible property in Ogden, Iowa. 7) Beaver Creek Watershed Improvements Project Pay Request No. 3 to J.B. Holland for $189,000.78. 8) Renew contract with Tyler Technologies for 12/1/2020 to 11/30/2021.

Ayes: All Present, Motion Carried.

TREASURER’S REPORT:

BEGINNING BALANCE: 2,626,258.71

ENDING BALANCE:   2,406,240.86

CLAIMS LIST:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

One permit was presented for review. Trent and Jean Mallicoat for a privacy fence at 512 SE 2^nd Street.

The City of Ogden received one bid for micro surfacing and one bid for road repairs. Motion by Weber, second by Ohlson to approve the bid from Fort Dodge Asphalt Co. for micro surfacing in the amount of $90,205.00 and the bid from Manatt’s Inc. for various road repairs in the amount of $126,537.50.

Ayes: All Present, Motion Carried.

Property Issues: 1) 101 W. Sycamore, flowers/weeds in city right of way. Bridget Biersner and Ryne Hilsabeck spoke to the council regarding the wildflowers they planted in the city right of way. Police Chief Mick Bailey had stopped to ask why they were not mowing the ROW after it had reached 8 inches in height. After discussion the council was okay with the flowers as long as they mow when they stop blooming and to keep the weeds out. The council asked they get in touch with Street Superintendent Dan Buzzell when they are ready to put rock on the ROW on the southside of the home for parking. 2) 309 E. Division. Administrator Clausen updated the council on the progress of Daryl Johnson’s property. The home has had new windows installed, the exterior is being prepared for siding and the basement walls and footings are being set. 3) 213 NE 4^th Street. City now has possession of the property. Dan Buzzell has been getting the yard cleaned up. Mick Bailey is working on removing the car and camper. The City will work on getting the well filled and the home taken down which has asbestos. Administrator to speak with Chris Whitaker at Region XII. 4) 125 W. Walnut, Walnut Street Wellness. Angela Christner submitted plans for the exterior of her building with new windows, doors and siding. She had also requested using two parking spaces for a private entry area on the west side. After much discussion, the council was not in favor of a “privacy area” on the city parking. No parking spaces can be assigned on the west side to keep from blocking the doors. Administrator to speak with Angela.

Public Hearing. Mayor Good closed the regular meeting at 7:52 p.m. to open the public hearing for the purpose of a setback variance request for Michael Ahrens at 225 SE 4^th Street. No public comments. Application was complete with diagram and required utility signatures and signatures from those within 100’ radius. Council questioned if there would be sidewalls or just roof. Verified with Mike it is just roof, no sidewalls.

Mayor Good closed the public hearing and entered back into regular session at 7:57 p.m.

Motion by Ohlson, second by Weber to approve the setback variance request of 0’ for the side yard setback for Michael Ahrens at 225 SE 4^th Street for a lean-to on the southside of his garage.

Ayes: All Present, Motion Carried.

Mayor’s Comments. Mayor Good will be speaking with the Ogden First Responders and Fire Chief Rick Sturtz on the status of Terry Will. He has been made aware that Terry Will has taken employment out of town and is no longer in town on a daily basis. Mayor Good also received a citizen complaint that there was not an officer available in Ogden on the 4^th of July. Police Chief Bailey has spoken to the communications center and the sheriff’s office about the complaint. There was not an Ogden Police Officer on duty July 3^rd or 4^th but the sheriff’s department was covering for Ogden. When questioned how often they patrol, Chief Bailey stated they should be in Ogden at least 30 minutes every two hours.

Council Member’s Comments. Liston had concerns with some overgrown bushes and trees in the City ROW that are obstructing the view at several intersections. Administrator Clausen will send notices. Ohlson had questions about a property on 5^th and Mulberry. The property owner has requested a building permit and are in the process of locating property pins. Administrator will send a notice about operating a business in a residential area. Anderson was following up on a recent complaint on SW Third. Chief Bailey is working on the complaint. Discussion was held on several other properties and sending notices to get nuisances abated. Liston also reported the garden is growing well. She sent vegetables to the food bank. She will be setting out vegetables at her home during garage sale weekend.

Public Comment. Dave Huntley stated he had made several calls to the sheriff’s department on July 3^rd and July 4^th. He was told there was not an officer on duty. He feels the city should advertise on the radio and newspaper to make individuals aware that Ogden does not allow fireworks. Councilmember Anderson said there was a lot of talk and misinformation on Facebook about fireworks. Administrator Clausen noted the City of Ogden does not post or respond to FaceBook comments. Reimers commented that the City of Ogden sewer department was also a big topic on FaceBook. Again, lots of misinformation being posted. Dave Huntley also spoke about overgrown shrubs in the alleyways. Administrator will make Dan Buzzell aware. Dave also noted the garden looks nice and thanked Margaret. Erich Kretzinger introduced himself at the meeting. He is running for a seat on the Boone County Board of Supervisors. Communication between the county and its surrounding communities is important to him. He has attended local town meetings and says we are all dealing with common problems. He would like to keep the lines of communication open and work together. He has been a former business owner, worked for Habitat and lived in Boone County for 30 years. Mayor Good welcomed him to attend our meetings any time. Councilmember Reimers noted that he is on the E911 and Communications Center board working with a committee that includes Jim Robbins and Dan Kolacia on an updated 28E agreement for the communications center and the entire county to include all towns.

Motion by Anderson, second by Reimers to adjourn at 8:42 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Emily Clausen, City Administrator

STATEMENT OF COUNCIL PROCEEDINGS

June 9th, 2020

The Ogden City Council met in Regular Session on Tuesday, June 9th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter, Street Superintendent Dan Buzzell, Sewer Superintendent Chad Thede, Rec Director Jessica Christensen and City Attorney Lee Johnson. Additional attendees present were Jim Turbes, KWBG and 3 guests.

Anderson made a motion, Liston seconded, to approve the regular meeting minutes of Tuesday, May 12th, 2020.

Ayes: All Present, Motion Carried.

Reimers made a motion, Ohlson seconded, to approve the May 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,726,318.09

ENDING BALANCE:   2,626,558.71

Ohlson made a motion, Anderson seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

Three permits were presented for review. Troy Straight for a wood privacy fence at 201 W. Elm Street, Susan Bohannon (Gliem) for a wood privacy fence at 520 W. Elm Street and Michael & Alexa Peterson for privacy and chain link fence at 201 NE 4^th Street Place. Administrator Clausen spoke to council about a building permit request for a 60×70 Morton building at 201 SW 5^th Street. There are many unanswered questions regarding property lines, setbacks, building size, business, etc. Clausen to speak to property owner before proceeding with permit. Clausen also spoke to council about Daryl Johnson’s variance and permit for 307 E. Division. There has been little progress on this property and concern for safety due to condition of the home and fencing. Council wants to see significant progress within the next 30 days.

Department Reports were presented. Sewer Superintendent Chad Thede updated council on the watershed project. It is 90% complete and they have been very good to work with. Fencing and seeding should happen next week. The sewer plant handled our recent high rainfalls very well. FOX will be having a presentation in Dubuque and Okoboji on our new treatment system. It will also be featured in a magazine. Library Director Lori Reutter says the library board has voted to keep the library closed until July with curbside service only. The new food pantry box will be set up this week outside the library. The summer reading program will also begin virtually. Street Superintendent Dan Buzzell talked about road use tax dollars and moving forward with road maintenance. Administrator Clausen noted our annual audit is scheduled for the week of July 27^th. Rec Director Jessica Christensen updated council on the softball/baseball season and her concerns. Sponsorship for baseball/softball will carry over for next year. She has purchased a new drag and now has a mower to use. Jess would like to meet with the school again on how to proceed with some volunteer work that could be done to the fields now. The web page is being updated to accept online registrations. This will make registrations easier for everyone and save on printing. Jess is now taking over the soccer program as well.

Public Comment. Mayor Denny Good appreciates what has happened during this COVID-19 time and those making the effort to protect ourselves and the community. The playground has re-opened and he is hoping restroom facilities will he addressed by the Governor’s office next week. We will post signs and prepare when those are re-opened. Dave Ohlson stated the grocery store area looks good. Tyler Wisecup will grade and seed the city lot and keep the weeds down this year. He will also be removing the sidewalk when the time comes. Dave Huntley had concerns as to why there were individuals at the council meeting and that we need a better system if this is the new norm. He felt this was one sided. He also asked if there was going to be an ice cream shop at the old vet location. Mayor Denny Good noted the council members had issues with call in at the last meeting (there was loud interference with everyone on the line so a couple hung up and that seemed to resolve the noise) so they came to city hall. We practiced social distancing and kept at least six feet between those in attendance. There was no information being shared around the room. The only information the council had was what was provided in their packets. Nothing has been brought to the council about an ice cream shop. Brian Reimers stated that he has also been on numerous conference calls or zoom meetings that are hit and miss. Jason Weber had concerns about 101 W. Cherry and a temporary fence being put up. The renter has inquired at city hall about a fence permit with nothing returned to city hall at this time. Weber also has shared his concerns over a property at Chestnut and NW 4^th Street. This too has been addressed. There was some question about when Casey’s will begin construction. They are currently tearing down the homes. No word yet on new construction plans to begin. Lori Anderson said Legacy has had a good response of the grocery store survey. Legacy will continue to work with Cybiz and pursue a store. Margaret Liston updated council on the community garden. It is coming along nicely. Things are growing well and it has been fun. They may consider setting up a table for drive through pick up when more vegetables are ready.

Street Superintendent Dan Buzzell met recently with the street committee and discussed different end loaders with attachments and costs. The grader will be traded in and the current end loader up for bid. Motion by Ohlson, second by Weber to approve the recommendation of the street committee to purchase a Case end loader with attachments.

Ayes: All Present, Motion Carried.

Motion by Weber, second by Liston to approve the Beaver Creek Watershed Improvements Project pay request #2 to J.B. Holland for $39,342.59.

Ayes: All Present, Motion Carried.

CHEERS would like approval for clean-up days on June 20^th. Due to COVID-19 the group has decided to provide dumpsters on the south side of the City Park and not have any volunteers involved with cleanup. Individuals will need to dump their own items. Roll offs will be labeled. OMU employees will be going around town to chip branches that have been placed at the curb. Tyler Wisecup will have his employees supervise the area so individuals are not dumping unacceptable items. This is for the City of Ogden residents ONLY. Those who reside outside the city limits will be turned away. The dumpsters will be available from 6 a.m. to noon on Saturday, June 20^th. There were some questions regarding town wide garage sales. Due to COVID-19 Ogden Legacy has cancelled town wide garage sales, this is not a city sponsored event.

Motion by Weber, second by Anderson to approve the beer and liquor license for the Lucky Pig pending dram insurance clearance.

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Weber to approve a cigarette permit for Dollar General pending receipt of application and payment.

Ayes: All Present, Motion Carried.

COVID-19 updates. Ogden City Hall will remain closed through June and will re-evaluate at that time. We have been able to serve the community by phone and email, utilizing the drop box and social distancing when needed. There were some concerns about businesses not following the 50% capacity and social distancing requirements. As of 8 a.m. June 12^th the Governor has lifted the 50% capacity from businesses, but social distancing still needs to be followed as well as other recommendations to slow the spread of COVID-19.

Motion by Reimers, second by Ohlson to adjourn at 8:10 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

May 12, 2020

The Ogden City Council met in Regular Session on Tuesday, May 12th, 2020 at 7:10 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, Library Director Lori Reutter, Street Superintendent Dan Buzzell, Police Chief Mick Bailey and City Attorney Lee Johnson. Additional attendees present were Steve Soupir, FOX Engineering; Jim Turbes, KWBG and 2 guests.

Anderson made a motion, Liston seconded, to approve the regular meeting minutes of Tuesday, April 14th, 2020.

Ayes: All Present, Motion Carried.

Reimers made a motion, Ohlson seconded, to approve the April 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,678,106.71

ENDING BALANCE:   2,726,318.09

Ohlson made a motion, Weber seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

Six permits were presented for review. Orvale Miller for a storage shed at 615 NW 7^th St., Sandra Shannon at 320 SW 7^th St. Pl. for a wood and chain link fence; Matthew Fix for a wood privacy fence at 249 S. 1^st St., Dillan VanZwol for a wood and chain link fence at 231 SW 6^th St., Jason Gengler for a chain link fence at 208 SE 4^th St. and Mitchell Jebson for a wood fence at 238 SE 2^nd St.

Department Reports were presented. Dan Buzzell is looking to replace the endloader. He has looked at several options. The street committee will meet this week to look over options. He will trade in the grader and put the current endloader up for sale. Library Director Lori Reutter added curbside pick up is still available at the library. They will be considering a phased reopening in June.

Public Comment. Margaret Liston updated council on the community garden. Marilyn Good has provided the garden space. OMU has installed a hydrant and meter. Bill Martin from Boone has provided onion sets, potatoes and peppers. They also have tomatoes and lettuce and a variety of other vegetables planted. If anyone is interested in helping with the garden (weeding/watering/monetary/supplying grass clippings/etc.) please contact Margaret Liston. Emily Clausen updated council on things happening at Glenwood Cemetery. Some trees are being trimmed and removed this week. Brian Reimers and Pat Carson have finished taking photos of all of the stones. Lori Anderson has been working around the shelter house weeding and planting flowers. Lori Anderson updated the council on the status of the grocery store. Legacy is in the process of purchasing the land from Brent Clark and they are working with CyBiz from ISU on a study for plans/options for a grocery store. They may be interested in the city green space next to the old store in the future. Boone Economic Growth Corporation is also helping with funding for the cost of the study from CyBiz.

Public Hearing. Mayor Good closed the regular meeting at 7:20 p.m. to open the public hearing for the purpose of amending the current budget for the fiscal year ending June 30, 2020. No public comments.

Mayor Good closed the public hearing and entered back into regular session at 7:21 p.m.

Motion by Reimers, second by Anderson to approve Resolution No. 202005-491 approving the Budget Amendment for Fiscal Year ending June 30, 2020 as published.

Ayes: All Present, Motion Carried.

CHEERS would like approval for clean-up days on June 20^th. However, with the COVID-19 concerns they are considering cancelling at this time. Motion by Weber, second by Liston to table action on this item at this time. Council will wait to see what actions are taken by the Governor.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to approve cigarette permits for Casey’s General Store.

Ayes: All Present, Motion Carried.

Mayor Good appointed Margaret Liston for another term on the HIRTA Committee.

Brian Reimers discussed the Emergency Management and 911 Commission levy with the council. If the county would move forward with this levy the City of Ogden would no longer pay the communications center from the city budget. All taxpayers would pay the levy which would resolve the shortfalls of the county to fund emergency management and the communications center. An example of some proposed rates was given to council. Some bullet points to consider: *Everyone would pay equally according to their value of property * Equalization of taxes throughout the county *No more double-taxing in the Cities of Boone, Ogden and Madrid *More transparency of the communications budget *Long term solution to our current funding issue *Allowed by the Code of Iowa *Improved sustainability in the operations of the communication center. Fifty of Iowa’s 99 counties have this levy. This would have to come before a vote of the general public to be approved. The councilmembers have agreed to provide a letter of support from the City of Ogden.

Motion by Ohlson, second by Reimers to approve the Beaver Creek Watershed Improvements Project pay request #1 to J.B. Holland for $82,662.70. Steve Soupir updated council on the project. Grading work is done and they are now waiting on materials. He noted that they have been good to work with.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Ohlson to adjourn at 8:00 p.m.

Ayes: All Present, Motion Carried.

            Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

April 14, 2020

The Ogden City Council met in Regular Session on Tuesday, April 14th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Library Director Lori Reutter, Sewer Superintendent Chad Thede and City Attorney Lee Johnson. Additional attendees present were Kurt Phillips, Boone Chamber; Diane Hinderaker, Boone County Community Services and 2 guests. Absent: Dave Ohlson.

Liston made a motion, Reimers seconded, to approve the regular meeting minutes of Tuesday, March 10th, 2020.

Ayes: All Present, Motion Carried.

Anderson made a motion, Liston seconded, to approve the March 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,676,009.28

ENDING BALANCE:   2,417,134.95

Weber made a motion, Reimers seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

There were no permits in March for review.

Department Reports were presented.

Public Comment. None.

Kurt Phillips spoke about Boone County Economic Growth Corporation’s Plan of Work for 2020 and a recap of 2019. In 2019: Growboonecounty.com new website launched, Midland Power to open late summer, 100% certified industrial site, Boone Industrial Park is full with no empty buildings, working with Jefferson and Carroll to lure tech jobs. 2020: Become part of US 30 Corridor Coalition, City of Madrid to be fiber optic ready working with Huxley Telecom, many projects in Ogden they are interested in a housing development, getting a grocery store back in town. Thanked Ogden for their support and would like them to consider their request of $2500 again in 2020.

Diane Hinderaker gave an update of Boone County Community Services. Currently supervise 148 clients due to OWI’s, drug charges, domestic assault, and other misdemeanors. They typically have 20-30 clients from the Ogden area. Some of their juvenile court kids have helped at nonprofit events in Ogden. Pam Dodge from Ogden Schools has been a new addition to the board. She thanked council for their donation and support. They are working with Greene Co. to extend services. COVID-19 brings additional challenges due to the loss of work or hours working. Mental health and substance abuse continues to be an issue with clients. They are never out of work. They had 39 cases in March with an average of 10-15 cases monthly.

Public Hearing. Mayor Good closed the regular meeting at 7:20 p.m. to open the public hearing on the proposal to enter into a Sewer Revenue Improvement and Refunding Loan and Disbursement Agreement. No public comments.

Mayor Good closed the public hearing and entered back into regular session at 7:21 p.m.

Motion by Reimers, second by Anderson to approve Resolution No. 202004-490 approving and authorizing a Loan and Disbursement Agreement and providing for the issuance and securing the payment of $5,910,000 Sewer Revenue Improvement and Refunding Bonds.

Ayes: All Present, Motion Carried.

Motion by Weber, second by Liston to approve Resolution No. 202004-489 authorizing the City Clerk to make the appropriate interfund transfers of sums and record the same in the appropriate manner for FY 2020 for the City of Ogden, Iowa.

Ayes: All Present, Motion Carried.

Ogden Men’s Club beer and liquor license. Ogden Fun Days has been cancelled however the Men’s Club is considering having a night in the park possibly in June. The beer tent would be in the same location and managed like it has been during past Fun Days. Motion by Liston, second by Weber to approve the Ogden Men’s Club beer and liquor license pending state approval.

Ayes: All Present, Motion Carried.

Chad Thede updated council on the change order. This reduction is due to dirt work changes and some tiling changes. Motion by Anderson, second by Weber to approve Beaver Creek Watershed Improvements Project change order #1 with a deduct to contract of $63,472.50.

Ayes: All Present, Motion Carried.

Fire Chief Rick Sturtz made a recommendation to approve Dylan Elbert as a volunteer fireman. Denny Good commented Dylan would be a big asset to the department. He has been helping after fires cleaning and returning gear on the trucks since the grocery store fire. Lori Anderson wanted to know how an individual can get on the department. There is an application process that begins with contacting the fire chief. Motion by Reimers, second by Liston to approve the volunteer fireman recommendation of Dylan Elbert.

Ayes: All Present, Motion Carried.

Council reviewed the budget amendments. Motion by Liston, second by Weber to set a Public Hearing for May 12th, 2020 at 7:15 p.m. at the City Hall for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2020.

Ayes: All Present, Motion Carried.

Council were given goals from employees and council members for review. Pictures of nuisance properties from around town were also discussed. Administrator will work with Police Chief Mick Bailey and City Attorney Lee Johnson to proceed with complaints and notices. Council discussed possible changes to clean up day date due to COVID-19. Administrator will also visit with the county on possible date changes. A community garden was also discussed and possible locations for it. Liston to work on plans for this. Council also discussed possible changes for upcoming projects and plans due to COVID-19 and its effects on the economy and the city road use tax and local option tax dollars.

Motion by Weber, second by Liston to adjourn at 7:52 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

March 10, 2020

The Ogden City Council met in Regular Session on Tuesday, March 10th, 2020 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Street Superintendent Dan Buzzell, Library Director Lori Reutter, Police Chief Mick Bailey, Fire Chief Rick Sturtz and City Attorney Lee Johnson. Additional attendees present were 9 guests. Absent: Dave Ohlson.

Anderson made a motion, Liston seconded, to approve the regular meeting minutes of Tuesday, February 11th, 2020.

Ayes: All Present, Motion Carried.

Weber made a motion, Liston seconded, to approve the February 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,395,172.12

ENDING BALANCE:   2,676,009.28

Reimers made a motion, Liston seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

There were no permits in February for review.

Department Reports were presented. Library Director Lori Reutter reported the library board approved the food pantry request from Erich Kretzinger to be placed outside the library. She invited all present to the “Wear Your Sweater Day” to celebrate Mr. Roger’s birthday at the library on Fri., March 20^th from 1-5 p.m.

Public Comment. Jason Weber commented that with spring coming people should be mindful of their properties and their neighbors and clean up their yards. City Clerk Melanie Olesen noted that complaint forms are available at city hall. The city clean-up day is scheduled for June 20^th. Lori Anderson asked about some properties that need cleaned up and what the next steps are in getting things done. There was lots of discussion about nuisances and wood piles. City Administrator to look into ordinances regarding such.

Public Hearing. Mayor Good closed the regular meeting at 7:17 p.m. to open the public hearing on the Proposed City Budget for FY 2020/2021. No comments.

Mayor Good closed the public hearing and entered back into regular session at 7:18 p.m.

Motion by Anderson, second by Liston to approve Resolution No. 202003-484 adopting the Proposed City Budget for Fiscal Year 2020/2021.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Weber to approve the Notice to Proceed for the Beaver Creek Watershed Improvements Project.

Ayes: All Present, Motion Carried.

Motion by Weber, second by Liston to approve Resolution No. 202003-487 to fix a date for a public hearing on April 14^th at 7:15 p.m. on proposal to enter into a Sewer Revenue Improvement and Refunding Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $5,910,000.

Ayes: All Present, Motion Carried.

Ogden Fun Days. Andrew Pierce gave an update on this year’s events scheduled for June 26^th and 27^th. There will be inflatables for the kids on Saturday, car show Friday and parade Saturday morning and a band on both Friday and Saturday. He thanked the City and their departments (fire, police, streets) for their continued support and help during Fun Days.

Boehm Insurance. Hans Boehm gave his annual report on the city insurance policies.

Cemetery Board Recommendation. A request from Dave Huntley for an individual mausoleum in Glenwood Cemetery was discussed. Dave presented information and photos to the council. Motion by Weber, second by Anderson to approve the cemetery board recommendation to not allow individual mausoleums in Glenwood Cemetery.

Ayes: All Present, Motion Carried.

2020 Sludge Hauling. Motion by Reimers, second by Liston to accept bids and award the 2020 Sludge Hauling agreement to Behle Inc. DBA Roto-Rooter.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Weber to approve Resolution No. 202003-485 authorizing the City Clerk to make the appropriate interfund transfers of sums and record the same in the appropriate manner for FY 2020 for the City of Ogden, Iowa.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Liston to approve Resolution No. 202003-486 approving wage adjustments for City employees for FY 2020/2021.

Ayes: All Present, Motion Carried.

Fire Department. Fire Chief Rick Sturtz updated the council on the plans to purchase two new trucks, a rotation schedule and answered any questions. Motion by Reimers, second by Anderson to approve the purchase of two new fire trucks per specifications and costs provided by Midwest Fire.

Ayes: All Present, Motion Carried.

Mayor Denny Good reappointed Dick Smith for a six-year term on the Utility Board from 1-1-2020 to 1-1-2026.

Motion by Weber, second by Liston to approve Resolution No. 202003-488. A Resolution of support for the Central Iowa Waste Management Association Comprehensive Solid Waste Management Plan Update.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Anderson to approve Task Order No. 1023-19B to continue with a scoping study for the First Street improvements from Veterans Drive to 210^th Street.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Weber to approve Task Order No. 2422-13B approving an amendment to include an additional fixed fee of $12,500 to Task 600 – Construction Phase. This provides additional construction administration services for a construction period extended beyond the contractual final completion date of July 1, 2019 to January 24, 2020.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Liston to adjourn at 8:24 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

February 11, 2020

The Ogden City Council met in Regular Session on Tuesday, February 11, 2020 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman Dave Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Sewer Superintendent Chad Thede, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were Lance Aldrich and Tyler Biese from FOX Engineering and 5 guests.

Reimers made a motion, Ohlson seconded, to approve the regular meeting minutes of Tuesday, January 14th, 2020 and special meeting minutes of January 17^th, January 28^th, January 29^th and budget workshop February 5, 2020.

Ayes: All Present, Motion Carried.

Anderson made a motion, Liston seconded, to approve the January 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,347,808.07

ENDING BALANCE:   2,395,172.12

Liston made a motion, Anderson seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

There were no permits in January for review.

Department Reports were presented. Sewer Superintendent Chad Thede reported all the required testing is done and now waiting on the permit. The plant is performing good.

Public Comment. Brian Reimers spoke to the council about the rising costs of the Boone County Communications Center and how it is funded. The Board of Supervisors and committee are looking at the possibility of a tax levy. Emily Clausen reported we are waiting on the signed contracts from JB Holland and then we can proceed with the Beaver Creek Watershed Improvements Project.

Public Hearing. Mayor Good closed the regular meeting at 7:15 p.m. to open the public hearing on the Proposed Maximum Property Tax Dollars to Certify for Levy. No questions or comments.

Mayor Good closed the public hearing and entered back into regular session at 7:20 p.m.

Motion by Anderson, second by Liston to approve Resolution No. 202002-482 approving the Fiscal Year 2020/2021 Maximum Property Tax Dollars Levy.

Ayes: All Present, Motion Carried.

Cemetery Board Recommendation. A request from Dave Huntley for an individual mausoleum in Glenwood Cemetery was tabled.

Motion by Reimers, second by Weber to approve WWTF Activated Sludge Upgrades Project Change Order No. 3.

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Anderson to approve pay request #22 for the WWTP Activated Sludge Upgrades Project to Woodruff Construction for $31,884.86.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Reimers to approve Resolution No. 202002-483 to accept the Ogden WWTF Activated Sludge Upgrade Project constructed by Woodruff Construction.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to approve pay request #23 for the WWTP Activated Sludge Upgrades Project to Woodruff Construction for $260,971.76 in 30 days.

Ayes: All Present, Motion Carried.

2020/2021 Draft Budget. Motion by Reimers, second by Liston to set a public hearing for the proposed FY21 budget for March 10^th, 2020 at 7:15 p.m.

Ayes: All Present, Motion Carried.

Motion by Weber, second by Anderson to approve the city properties mowing bid from Mike Frazier. Two bids were received.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to approve the Glenwood Cemetery mowing bid from Mike Frazier. Two bids were received.

Ayes: All Present, Motion Carried.

Mayor Good asked for council members to sit on a committee for the Howe School property. The committee will be Mayor Denny Good and Council members Jason Weber and Lori Anderson.

Motion by Liston, second by Ohlson to adjourn at 7:50 p.m.

Ayes: All Present, Motion Carried.

                                                                                                              Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

January 29, 2020

The Ogden City Council met in Special Session with the Ogden School Board on Wednesday, January 29^th, 2020 at 5:05 p.m. in the Ogden High School media center. Mayor Denny Good presided and School Board President Pete Bergstrom called the meeting to order. Members present were Councilman Jason Weber, Councilman Dave Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Street Superintendent Dan Buzzell and Rec Coordinator Jessica Christensen. Additional attendees present were School Board Members Pete Bergstrom, Matt VanSickle, Leda Burton, Camille Sloan-Schroeder, Pete Thomsen, Board Secretary Christine Oien and Superintendent Dr. Pam Dodge and nine guests.

School Board President Pete Bergstrom updated those present on his recent conversation with the Ogden City Council. He wanted the two entities to come together and begin having conversations on how to proceed with the Howe School property. The school board has set some guidelines 1) that whatever happens needs to benefit the  community 2) fit within the timeline of five years with no kids in the building, June 1, 2019 being the first date with no kids in the facility 3) if the building remains do they split the property so ballfields could remain for community use. Bergstrom asked council their thoughts and what they don’t want to see there.

The property is currently zoned residential. Dave Ohlson would like to see a housing development. Jason Weber voiced his concerns with the property being used for rehabilitation services. We want to be careful what type of business could be located in the area. Lori Anderson doesn’t want to see a trailer park. Brian Reimers also noted he would not lie it to be used for storage buildings, with cars and trailers, etc. sitting around. If it was wanted for commercial use, we would need to revisit the zoning. Bergstrom thought an easy split of the property would be leaving the fields as the north half approximately 7.1 acres and the south half approximately 5.6 acres for other use. A thought was mention of deeding the property to Legacy for housing. Pam Dodge noted the school can run into legal issues when donating property. The school could not donate to Legacy but could gift the property to the City.

Matt VanSickle talked about recent surveys done that resulted in the community needs of housing for 55+.  There may be grants out there to help with this type of housing. Surveys also resulted in the need for apartments, rentals, moderate to higher income housing.

Mayor Good would like to put a committee together to address the needs/wants of the city side. The school board currently has a facilities committee in place. The school in in no rush to do a land transaction but wants to have some thoughts and ideas of what the community wants.

Public comment. Jessica Christensen spoke to the group as the Rec Coordinator for the City.  She stated the city has to have the ball fields, there is no other available space in town to provide that. The city has been in limbo for a couple years on making any major updates to the concessions/restroom facilities due to uncertainty of the facility.  There are young families that want to have their children involved. We can’t take away these programs. She suggested if the building needs to be taken down then the whole area could be used as a recreational area for our youth. Soccer fields, ball diamonds, a future rec center, after school programs.  She has parents that want to help in clean up and repair. Dave Huntley agrees with Jessica that if housing can’t be made turn it into something for youth, soccer fields, skate park, etc. The current playground equipment was also discussed in public comment. It is believed it should all be removed, on the east side. Dan Buzzell agreed the playground equipment would not be utilized and would need removed if the city owned the grounds and this would be a great area for recreation. Linda Trudo was in favor of senior housing but likes the idea of youth activities taking this area. Dave Ohlson and Gary Paulsen gave a little history of the grounds and who helped to put these ball fields in place.

There was conversation of the city maintaining the ball field side of the grounds. Electric, water/sewer and mowing would need switched over. Matt VanSickle reiterated that the building is a beautiful architectural building and it would be a tragedy if we don’t repurpose it.  He recommends getting a committee together to work on that. The city will get a committee together to discuss options and budgeting ideas.

Motion by Reimers, second by Liston, to adjourn at 6:20 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk