STATEMENT OF COUNCIL PROCEEDINGS

March 10, 2020

The Ogden City Council met in Regular Session on Tuesday, March 10th, 2020 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Street Superintendent Dan Buzzell, Library Director Lori Reutter, Police Chief Mick Bailey, Fire Chief Rick Sturtz and City Attorney Lee Johnson. Additional attendees present were 9 guests. Absent: Dave Ohlson.

Anderson made a motion, Liston seconded, to approve the regular meeting minutes of Tuesday, February 11th, 2020.

Ayes: All Present, Motion Carried.

Weber made a motion, Liston seconded, to approve the February 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,395,172.12

ENDING BALANCE:   2,676,009.28

Reimers made a motion, Liston seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

There were no permits in February for review.

Department Reports were presented. Library Director Lori Reutter reported the library board approved the food pantry request from Erich Kretzinger to be placed outside the library. She invited all present to the “Wear Your Sweater Day” to celebrate Mr. Roger’s birthday at the library on Fri., March 20^th from 1-5 p.m.

Public Comment. Jason Weber commented that with spring coming people should be mindful of their properties and their neighbors and clean up their yards. City Clerk Melanie Olesen noted that complaint forms are available at city hall. The city clean-up day is scheduled for June 20^th. Lori Anderson asked about some properties that need cleaned up and what the next steps are in getting things done. There was lots of discussion about nuisances and wood piles. City Administrator to look into ordinances regarding such.

Public Hearing. Mayor Good closed the regular meeting at 7:17 p.m. to open the public hearing on the Proposed City Budget for FY 2020/2021. No comments.

Mayor Good closed the public hearing and entered back into regular session at 7:18 p.m.

Motion by Anderson, second by Liston to approve Resolution No. 202003-484 adopting the Proposed City Budget for Fiscal Year 2020/2021.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Weber to approve the Notice to Proceed for the Beaver Creek Watershed Improvements Project.

Ayes: All Present, Motion Carried.

Motion by Weber, second by Liston to approve Resolution No. 202003-487 to fix a date for a public hearing on April 14^th at 7:15 p.m. on proposal to enter into a Sewer Revenue Improvement and Refunding Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $5,910,000.

Ayes: All Present, Motion Carried.

Ogden Fun Days. Andrew Pierce gave an update on this year’s events scheduled for June 26^th and 27^th. There will be inflatables for the kids on Saturday, car show Friday and parade Saturday morning and a band on both Friday and Saturday. He thanked the City and their departments (fire, police, streets) for their continued support and help during Fun Days.

Boehm Insurance. Hans Boehm gave his annual report on the city insurance policies.

Cemetery Board Recommendation. A request from Dave Huntley for an individual mausoleum in Glenwood Cemetery was discussed. Dave presented information and photos to the council. Motion by Weber, second by Anderson to approve the cemetery board recommendation to not allow individual mausoleums in Glenwood Cemetery.

Ayes: All Present, Motion Carried.

2020 Sludge Hauling. Motion by Reimers, second by Liston to accept bids and award the 2020 Sludge Hauling agreement to Behle Inc. DBA Roto-Rooter.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Weber to approve Resolution No. 202003-485 authorizing the City Clerk to make the appropriate interfund transfers of sums and record the same in the appropriate manner for FY 2020 for the City of Ogden, Iowa.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Liston to approve Resolution No. 202003-486 approving wage adjustments for City employees for FY 2020/2021.

Ayes: All Present, Motion Carried.

Fire Department. Fire Chief Rick Sturtz updated the council on the plans to purchase two new trucks, a rotation schedule and answered any questions. Motion by Reimers, second by Anderson to approve the purchase of two new fire trucks per specifications and costs provided by Midwest Fire.

Ayes: All Present, Motion Carried.

Mayor Denny Good reappointed Dick Smith for a six-year term on the Utility Board from 1-1-2020 to 1-1-2026.

Motion by Weber, second by Liston to approve Resolution No. 202003-488. A Resolution of support for the Central Iowa Waste Management Association Comprehensive Solid Waste Management Plan Update.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Anderson to approve Task Order No. 1023-19B to continue with a scoping study for the First Street improvements from Veterans Drive to 210^th Street.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Weber to approve Task Order No. 2422-13B approving an amendment to include an additional fixed fee of $12,500 to Task 600 – Construction Phase. This provides additional construction administration services for a construction period extended beyond the contractual final completion date of July 1, 2019 to January 24, 2020.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Liston to adjourn at 8:24 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

February 11, 2020

The Ogden City Council met in Regular Session on Tuesday, February 11, 2020 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman Dave Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Sewer Superintendent Chad Thede, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were Lance Aldrich and Tyler Biese from FOX Engineering and 5 guests.

Reimers made a motion, Ohlson seconded, to approve the regular meeting minutes of Tuesday, January 14th, 2020 and special meeting minutes of January 17^th, January 28^th, January 29^th and budget workshop February 5, 2020.

Ayes: All Present, Motion Carried.

Anderson made a motion, Liston seconded, to approve the January 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,347,808.07

ENDING BALANCE:   2,395,172.12

Liston made a motion, Anderson seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

There were no permits in January for review.

Department Reports were presented. Sewer Superintendent Chad Thede reported all the required testing is done and now waiting on the permit. The plant is performing good.

Public Comment. Brian Reimers spoke to the council about the rising costs of the Boone County Communications Center and how it is funded. The Board of Supervisors and committee are looking at the possibility of a tax levy. Emily Clausen reported we are waiting on the signed contracts from JB Holland and then we can proceed with the Beaver Creek Watershed Improvements Project.

Public Hearing. Mayor Good closed the regular meeting at 7:15 p.m. to open the public hearing on the Proposed Maximum Property Tax Dollars to Certify for Levy. No questions or comments.

Mayor Good closed the public hearing and entered back into regular session at 7:20 p.m.

Motion by Anderson, second by Liston to approve Resolution No. 202002-482 approving the Fiscal Year 2020/2021 Maximum Property Tax Dollars Levy.

Ayes: All Present, Motion Carried.

Cemetery Board Recommendation. A request from Dave Huntley for an individual mausoleum in Glenwood Cemetery was tabled.

Motion by Reimers, second by Weber to approve WWTF Activated Sludge Upgrades Project Change Order No. 3.

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Anderson to approve pay request #22 for the WWTP Activated Sludge Upgrades Project to Woodruff Construction for $31,884.86.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Reimers to approve Resolution No. 202002-483 to accept the Ogden WWTF Activated Sludge Upgrade Project constructed by Woodruff Construction.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to approve pay request #23 for the WWTP Activated Sludge Upgrades Project to Woodruff Construction for $260,971.76 in 30 days.

Ayes: All Present, Motion Carried.

2020/2021 Draft Budget. Motion by Reimers, second by Liston to set a public hearing for the proposed FY21 budget for March 10^th, 2020 at 7:15 p.m.

Ayes: All Present, Motion Carried.

Motion by Weber, second by Anderson to approve the city properties mowing bid from Mike Frazier. Two bids were received.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to approve the Glenwood Cemetery mowing bid from Mike Frazier. Two bids were received.

Ayes: All Present, Motion Carried.

Mayor Good asked for council members to sit on a committee for the Howe School property. The committee will be Mayor Denny Good and Council members Jason Weber and Lori Anderson.

Motion by Liston, second by Ohlson to adjourn at 7:50 p.m.

Ayes: All Present, Motion Carried.

                                                                                                              Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

January 29, 2020

The Ogden City Council met in Special Session with the Ogden School Board on Wednesday, January 29^th, 2020 at 5:05 p.m. in the Ogden High School media center. Mayor Denny Good presided and School Board President Pete Bergstrom called the meeting to order. Members present were Councilman Jason Weber, Councilman Dave Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Street Superintendent Dan Buzzell and Rec Coordinator Jessica Christensen. Additional attendees present were School Board Members Pete Bergstrom, Matt VanSickle, Leda Burton, Camille Sloan-Schroeder, Pete Thomsen, Board Secretary Christine Oien and Superintendent Dr. Pam Dodge and nine guests.

School Board President Pete Bergstrom updated those present on his recent conversation with the Ogden City Council. He wanted the two entities to come together and begin having conversations on how to proceed with the Howe School property. The school board has set some guidelines 1) that whatever happens needs to benefit the  community 2) fit within the timeline of five years with no kids in the building, June 1, 2019 being the first date with no kids in the facility 3) if the building remains do they split the property so ballfields could remain for community use. Bergstrom asked council their thoughts and what they don’t want to see there.

The property is currently zoned residential. Dave Ohlson would like to see a housing development. Jason Weber voiced his concerns with the property being used for rehabilitation services. We want to be careful what type of business could be located in the area. Lori Anderson doesn’t want to see a trailer park. Brian Reimers also noted he would not lie it to be used for storage buildings, with cars and trailers, etc. sitting around. If it was wanted for commercial use, we would need to revisit the zoning. Bergstrom thought an easy split of the property would be leaving the fields as the north half approximately 7.1 acres and the south half approximately 5.6 acres for other use. A thought was mention of deeding the property to Legacy for housing. Pam Dodge noted the school can run into legal issues when donating property. The school could not donate to Legacy but could gift the property to the City.

Matt VanSickle talked about recent surveys done that resulted in the community needs of housing for 55+.  There may be grants out there to help with this type of housing. Surveys also resulted in the need for apartments, rentals, moderate to higher income housing.

Mayor Good would like to put a committee together to address the needs/wants of the city side. The school board currently has a facilities committee in place. The school in in no rush to do a land transaction but wants to have some thoughts and ideas of what the community wants.

Public comment. Jessica Christensen spoke to the group as the Rec Coordinator for the City.  She stated the city has to have the ball fields, there is no other available space in town to provide that. The city has been in limbo for a couple years on making any major updates to the concessions/restroom facilities due to uncertainty of the facility.  There are young families that want to have their children involved. We can’t take away these programs. She suggested if the building needs to be taken down then the whole area could be used as a recreational area for our youth. Soccer fields, ball diamonds, a future rec center, after school programs.  She has parents that want to help in clean up and repair. Dave Huntley agrees with Jessica that if housing can’t be made turn it into something for youth, soccer fields, skate park, etc. The current playground equipment was also discussed in public comment. It is believed it should all be removed, on the east side. Dan Buzzell agreed the playground equipment would not be utilized and would need removed if the city owned the grounds and this would be a great area for recreation. Linda Trudo was in favor of senior housing but likes the idea of youth activities taking this area. Dave Ohlson and Gary Paulsen gave a little history of the grounds and who helped to put these ball fields in place.

There was conversation of the city maintaining the ball field side of the grounds. Electric, water/sewer and mowing would need switched over. Matt VanSickle reiterated that the building is a beautiful architectural building and it would be a tragedy if we don’t repurpose it.  He recommends getting a committee together to work on that. The city will get a committee together to discuss options and budgeting ideas.

Motion by Reimers, second by Liston, to adjourn at 6:20 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

January 28, 2020

The Ogden City Council met in Special Session on Tuesday, January 28^th, 2020 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman Dave Ohlson, Councilman Brian Reimers (arrived at 7:10), Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Sewer Superintendent Chad Thede and City Attorney Lee Johnson. Additional attendees present were Steven Soupir from FOX Engineering and 6 guests.

No public comments. Sewer Superintendent Chad Thede updated council on the WWTP. Everything is up and working and the software and heating issues have been resolved. Training will be finished on Thursday.

Public Hearing. Mayor Good closed the regular meeting at 7:03 p.m. to open the public hearing to consider the sale of roadway SE 2^nd Street in Nylander’s Addition to Ogden. No questions or comments.

Mayor Good closed the public hearing and entered back into regular session at 7:05 p.m.

Motion by Anderson, second by Liston to approve Resolution No. 202001-481 disposing of city property.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Ohlson to approve and sign the final Casey’s Development Agreement.

Ayes: All Present, Motion Carried.

Councilman Brian Reimers arrived at the meeting.

Steven Soupir updated the council on conversations with the low bidder and makes the recommendation to award bid to JB Holland Construction Inc. Chad Thede also made the recommendation to move forward with the project.

Motion by Weber, second by Liston to approve Resolution No. 202001-475 accepting bid and authorizing the award of contract for the Beaver Creek Watershed Improvements Project in the City of Ogden, Iowa in the amount of $474,482.10.

Ayes: All Present. Motion Carried.

Motion by Liston, second by Anderson, to adjourn at 7:15 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

January 14, 2020

The Ogden City Council met in Regular Session on Tuesday, January 14, 2020 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman Dave Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Street Superintendent Dan Buzzell, Sewer Superintendent Chad Thede, Police Chief Mick Bailey, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were Steven Soupir from FOX Engineering and 5 guests.

Anderson made a motion, Liston seconded, to approve the regular meeting minutes of Tuesday, December 10, 2019.

Ayes: All Present, Motion Carried.

Reimers made a motion, Ohlson seconded, to approve the December 2019 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,338,952.53

ENDING BALANCE:   2,347,783.07

Anderson made a motion, Liston seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

There were no permits in December for review.

Department Reports were presented. Sewer Superintendent Chad Thede reported the software issues with the new systems are being resolved. The only item to finish up is the heating issues.

Public Comment. Digby Worgan spoke to the council about the numerous break ins at the pharmacy. He wondered if the council would consider adding cameras to the downtown business district. He would not want the pharmacy to close. Mick Bailey has been working with Patti Swanson to figure out some options. Legacy has also discussed options. City Administrator will look into getting some quotes from security companies. Pete Bergstrom spoke to the council about Howe School. The school is working to figure out what will benefit the community and not have the property be a liability. He would like to have the school board and city council have a work session to look at options for the property. He would like council to think about what the community would like to see there if the building was re-purposed or what could be there if the facility was gone. The property could be split so that the city could retain the ball fields and the south section for businesses or a housing development. The school will take down the building five years from the date of no students in the building. Dave Huntley asked if a survey from the community would help to see what is wanted. Let’s start conversations on what the next step will be with a joint meeting. Wreaths Across America retirement day to remove wreaths from Veterans graves will be held on February 22^nd.

Public Hearing. Mayor Good closed the regular meeting at 7:24 p.m. to open the public hearing to consider plans and specifications for the Beaver Creek Watershed Improvements Project. No questions or comments.

Mayor Good closed the public hearing and entered back into regular session at 7:29 p.m.

Motion by Weber, second by Liston to approve Resolution No. 202001-477 approving the plans and specifications for the Beaver Creek Watershed Improvements Project.

Ayes: All Present, Motion Carried.

Award Bid. The bid opening was held on January 7^th. Bids came in over the cost of the project. Chad Thede and Steven Soupir of FOX Engineering have found a couple areas to cut costs. FOX Engineering’s recommendation of award is to the low bidder. Due to not having complete information council tabled awarding bid at this time. Will hold a special meeting in two weeks.

Kris Blocker from the Boone County Convention and Visitors Bureau updated the council on Boone County tourism. She gave out copies of the 2020 Boone County magazine that is distributed to Iowa’s 14 welcome centers and at travel shows. Other ways to help contribute is to volunteer for the Iowa State Fair booth. The City of Boone gave $60,000 to support tourism which is $10,000 down from the previous year. Kris asked the council to consider helping with their efforts.

Casey’s Development Agreement. After much discussion on the costs of the road with estimates from FOX, Manatt’s and Casey’s the council moved forward. Motion by Reimers, second by Weber to approve a Development Agreement with Casey’s with the stipulation the roadway has to run from First Street to the eastern edge of Casey’s property (480’). The road has to be 31’ wide with curb and storm drainage included. Repayment will be for a period of ten years with no interest.

Ayes: All Present, Motion Carried.

A public hearing will be held on Tuesday, January 28^th to dispose of vacated SE Second Street.

Library Annual Report. Library Director Lori Reutter shared the annual report with council. The library now has a tier three status which increased funding by $500. The library has a new strategic plan in place. Lori made the recommendation to hire Emily Owen as the new library assistant.

Motion by Weber, second by Liston to approve the Encroachment Agreement between Northern Natural Gas Company and the City of Ogden.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to set a public hearing for the proposed maximum property tax dollars to certify for levy’s for Tuesday, February 11th, 2020 at 7:15 p.m. This is a new requirement for Fiscal Year 2021 budget.

Ayes: All Present, Motion Carried.

Council will have a special budget work session on February 5^th, 2020 at 6:30 p.m.

Motion by Reimers, second by Ohlson to approve Resolution No. 202001-476 to Establish Official Depositories and Maximum Balance.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to approve Resolution No. 202001-478 to approve a total of $300.00 for special assessment to responsible party in Ogden, Iowa.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to approve Resolution No. 202001-479 to approve a total of $480.00 for special assessment to responsible party in Ogden, Iowa.

Ayes: All Present, Motion Carried.

Motion by Weber, second by Liston, to adjourn at 9:05 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

January 17, 2020

The Ogden City Council met in Special Session on Friday, January 17^th, 2020 at 5:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen and City Administrator Emily Clausen.

No public comments.

Motion by Liston, second by Anderson to approve Resolution No. 202001-480. A resolution proposing the sale of city property and scheduling a public hearing for January 28^th, 2020 at 7:00 p.m.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Ohlson, to adjourn at 5:05 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

December 10, 2019

The Ogden City Council met in Regular Session on Tuesday, December 10, 2019 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Sean Thompson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Street Superintendent Dan Buzzell, Sewer Superintendent Chad Thede, Police Chief Mick Bailey and City Attorney Lee Johnson. Additional attendees present were Lance Aldrich and Tyler Biese from FOX Engineering and 8 guests.

Ohlson made a motion, Liston seconded, to approve the regular meeting minutes of Tuesday, November 12^th, 2019 and the special meeting minutes of Tuesday, December 3, 2019.

Ayes: All Present, Motion Carried.

Anderson made a motion, Ohlson seconded, to approve the November 2019 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,337,966.34

ENDING BALANCE:   2,327,587.00

Reimers made a motion, Liston seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

One permit was presented for review. Douglas Haase for a 7×14 enclosed porch at 525 NE 4^th Street.

Department Reports were presented. Street Superintendent Buzzell reported he has his new brine tank and he lost turbo in the plow truck. Fire Chief Sturtz reported the SCBA equipment has been ordered and our grant funds were received from FEMA. The new jaws of life equipment are here and was funded by Monsanto and Good Trust. He will be ordering new fire trucks in January with approval from the rural fire board. Police Chief Bailey reported four signposts were vandalized and now repaired. Mick and Rick attended a class on railroad incidents today. Both said it was very informative. New radios are working good for the police department, but the fire departments need programmed.

Public Hearing. Mayor Good closed the regular meeting at 7:17 p.m. to open the public hearing for the usage variance request for Daryl Johnson of Johnson & Sons Inc. at 307 E. Division St. The request is for side yard setback of three feet rather than the required five feet. A garage currently sitting on the property is only setback at three feet. Daryl plans to connect the garage to the house which will change the structure requiring the variance. It was also noted that permits are only good for one year. Emily noted he has met the requirements of the usage variance request. He will need to locate the property pins for the building permit to be approved.

Mayor Good closed the public hearing and entered back into regular session at 7:19 p.m.

Motion by Anderson, second by Liston to approve the usage variance request for Johnson and Sons Inc., Daryl Johnson at 307 E. Division.

Ayes: All Present, Motion Carried.

No Public Comment.

Public Hearing for 7:30 p.m. to sell vacated roadway SE 2^nd Street south of Veterans Drive was tabled.

Motion by Reimers, second by Ohlson to approve the city hall entry security system quote from Strauss Security Solutions for $1,996.28.

Ayes: All Present, Motion Carried.

Motion by Thompson, second by Anderson to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 258 adding a new section for a 4-way stop at Veterans Drive and Southwest Fourth Street.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Ohlson to approve Resolution No. 201912-474 setting the public hearing for approval of the plans and specifications for the Clean Water Project for January 14^th, 2020.

Ayes: All Present, Motion Carried.

Lance from FOX Engineering reported that the utility committee had met with Woodruff Construction however the WWTP is not ready for final completion proceedings. They are very close to being finished. There is some heating issues and a short punch list to finish. A proposal for completion should be ready for the regular January meeting.

Mayor Good took a moment to recognize Sean Thompson for his public service to the citizens of the City of Ogden as a Councilman on the Ogden City Council from 2004 to 2019. Thank you, Sean, for your 16 years of dedication.

The oaths of office were taken by Denny Good, Mayor; Margaret Liston, Councilwoman; Lori Anderson, Councilwoman and Jason Weber, Councilman by City Administrator Emily Clausen.

A schedule for budget work sessions was provided to council. Employee evaluation meetings will be next week.

Motion by Reimers, second by Anderson, to adjourn at 7:45 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

December 3, 2019

The Ogden City Council met in Special Session on Tuesday, December 3, 2019 at 3:30 p.m. in the City Hall Council Chambers. Mayor Pro Tem Brian Reimers presided. Members present were Councilman Dave Ohlson, Councilman Sean Thompson, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, and City Attorney Lee Johnson. Additional attendees present were 2 guests.

No public comments.

Public Hearing. Mayor Pro Tem Reimers closed the special meeting at 3:32 p.m. to open the public hearing to consider vacating roadway SE 2^nd Street in Nylander’s Addition to Ogden. Discussion was held in regards to vacating the roadway. If the city does not dispose of the vacated roadway they can reopen the roadway or sell the property.

Mayor Pro Tem Reimers closed the public hearing and entered back into special session at 3:36 p.m.

Motion by Liston, second by Anderson to approve Resolution 201912-473 vacating Southeast Second Street between Lots 121, 122, 123 and Lots 126, 127 and 128 in Nylander’s Addition to Ogden, Iowa.

Roll Call Vote: Ayes: Ohlson, Thompson, Reimers, Anderson. Nays: None.

Motion Carried.

A public hearing is set for Tuesday, December 10^th at 7:30 p.m. to sell the vacated roadway.

Motion by Liston, second by Thompson, to adjourn at 3:55 p.m.

Ayes: All Present, Motion Carried.

Brian Reimers, Mayor Pro Tem

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

November 12, 2019

The Ogden City Council met in Regular Session on Tuesday, November 12, 2019 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Sean Thompson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Sewer Superintendent Chad Thede, Library Director Lori Reutter, Police Chief Mick Bailey and City Attorney Lee Johnson. Additional attendees present were Greg Broussard from Bolton & Menk, Inc., and 34 guests.

Reimers made a motion, Ohlson seconded, to approve the regular meeting minutes of Tuesday, October 8, 2019.

Ayes: All Present, Motion Carried.

Anderson made a motion, Liston seconded, to approve the October 2019 Treasurer’s report. Reimers requested a 3-year comparison on LOST funds.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 1,996,313.04

ENDING BALANCE:   2,337,824.93

Thompson made a motion, Anderson seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

Two permits were presented for review. Maury and Johanna Ruble for a chain link fence at 438 Peterson Drive and Gerald Duff and Margaret Liston for a new construction home at 338 SW 2^nd Street.

Department Reports were presented. It was noted the city hall office will be closed for Thanksgiving November 28^th and 29^th and for a budget workshop on December 5^th. Chad has been busy with startup and training at the plant. Twenty-six loads of sludge has been hauled. The fire did not cause any issues with the treatment plant. Mick noted everyone is still burning leaves and wondered if the ban should be extended. Council agreed to extend until November 30^th. Discussion to change the ordinance to November 30^th every year. Lori Reutter reported 137 kids participated in trunk or treat. A new website BrainFuse will be rolled out the end of the week to help with homework.

Public Comment. Jean Mallicoat would like the council to consider a stop sign at SE 2^nd and Division rather than the yield signs due to increase in traffic with the new Casey’s. James Comer has concerns about speeding on SW 5^th Street. He would like the council to explore options for speed control on that road, possibly speed bumps or more patrol. Mayor Good understands his concerns and will visit with Dan Buzzell, Street Superintendent. Jason Weber suggested some education at the school. Mick shared that sidewalks may help with safety concerns along that roadway as well. Jean Mallicoat asked to consider sidewalks be proposed for Casey’s. David Roberts has concerns about widening the roadway at the new Casey’s location. His home is very close to the property line. He has concerns about increased traffic. He wondered what the timeline is for construction. There was also questions regarding the type of road and if there would be curb and gutters.

Mayor Good took a moment to thank the Ogden Volunteer Fire Department, officers, department heads, all of the neighboring fire departments and everyone involved in the recent fire of the Ogden Mart. Whether you provided food, drink or volunteered in any way thank you. It was extremely interesting and motivating to see the number of people that came out to see and lend a hand wherever they could. Thank you again one and all.

Public Hearing. Mayor Good closed the regular meeting at 7:29 p.m. to open the public hearing for the usage variance request for Casey’s Marketing Company. Casey’s is requesting a business variance for 114 E. Veterans Drive. Council was presented with the required signatures from residents within 300 feet radius of the property as well as a drawing of the proposed plans. Emily noted they have met the requirements of the usage variance request.

Greg Broussard of Bolton & Menk, Inc. represented Casey’s. The preliminary plan is to widen the street to the south. The roadway will be concrete with curb and gutter. The roadway is offset now. They did not survey Mr. Roberts property, so he is not certain how close he is to the right-of-way. Anderson would like him to address turning truck traffic east from First Street. They will look at turning movements and work with the city to address this. They currently have plans to have truck traffic run on their property and keep them from parking on the street. Diesel station will be on the east end and regular stations on the west side. Comer asked what protocol is for the old building. It depends on the individual store. Typically, they are sold. The tanks would be pulled, and site cleaned as well as the awnings removed. There has been some interest in the building already. Timeframe for construction to begin would be spring. It takes 4-5 months to build the site itself. There was a question regarding truck traffic. They are not expecting to pull in much highway semi traffic but more local trucks for the diesel station. Roger Christensen asked about a traffic impact analysis. One has not been done for this site as it is not required. Mayor Good thanked everyone for their questions and good conversation in regard to the Casey’s location.

Mayor Good closed the public hearing and entered back into regular session at 7:44 p.m.

Motion by Reimers, second by Ohlson to approve the proposed usage variance for Casey’s Marketing Company.

Ayes: All Present, Motion Carried.

Motion by Thompson, second by Anderson, to approve the outdoor signs and lighting packet for Casey’s General Store as presented by Jacob Clark, signage project buyer for Casey’s.

Ayes: All Present, Motion Carried.

Motion by Thompson, second by Ohlson to approve the 2019 Class B Native Wine Permit for The New Moon Mercantile Gifts & Decor at 325 W. Walnut Street.

Ayes: All Present, Motion Carried.

Henriksen Family Memorial Bench has been tabled.

Motion by Anderson, second by Liston to approve Resolution No. 201911-472 approving the 2018/2019 annual financial report.

Ayes: All Present, Motion Carried.

A Resolution vacating the roadway Southeast Second Street south of E. Veterans Drive has been tabled.

Motion by Ohlson, second by Liston to approve pay request #21 for the WWTP Activated Sludge Upgrades Project to Woodruff Construction for $73,068.29. A utility meeting will be held to discuss the final plans and payment.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 256 – An Ordinance amending the Code of Ordinances of the City of Ogden, Iowa, 1996, by adding a new section regarding the management of the cat population.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Thompson to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 257 – An Ordinance adding a new chapter relating to Property Maintenance.

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Liston to approve the First Reading of Ordinance No. 258 adding a new section for a 4-way stop at Veterans Drive and Southwest Fourth Street.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Ohlson, to adjourn at 8:01 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

STATEMENT OF COUNCIL PROCEEDINGS

October 8, 2019

The Ogden City Council met in Regular Session on Tuesday, October 8, 2019 at 7:00 p.m. in the City Hall Council Chambers. Mayor Denny Good presided. Members present were Councilman Dave Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Clerk Melanie Olesen, City Administrator Emily Clausen, Sewer Superintendent Chad Thede, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were Lance Aldrich from FOX Engineering, and 6 guests. Councilman Sean Thompson was absent.

Anderson made a motion, Liston seconded, to approve the Regular Meeting minutes of Tuesday, September 10, 2019.

Ayes: All Present, Motion Carried.

Liston made a motion, Ohlson seconded, to approve the September 2019 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 1,935,877.34

ENDING BALANCE:   1,996,313.04

Reimers made a motion, Liston seconded, to approve the following claims:

         PAID CLAIMS:                                                              

        UNPAID CLAIMS

Ayes: All Present, Motion Carried.

Two permits were presented for review. Jay and Dianne Michael for a 15’x25’ room addition at 274 SE 2^nd Street and Cole Pearson for a garage addition at 220 E Division St. Mayor Good noted that building permit projects are to be complete within one year.

Department Reports were presented. Lori Reutter thanked the council for attending classes in September. She also welcomed council to a program this Thursday at 6:30 about POW’s in Iowa. Chad updated council on the new facilities and stated they had no issues with the last rain of 3.25 inches. Some intakes still needed cleaned out, but things are running better. Lori Anderson updated the council on street signs. The directional signs have been removed to get updated with the new school locations. The sign on west highway 30 is also being repaired. Emily updated council on an item Robin Good brought last month. We do not qualify for the electric charging stations through MidAmerican. The fire department received the FEMA grant of $90,000 for new SCBA gear. We were declined a grant with FireHouse Subs. The Ray Henrickson family spoke with Mayor Good in regard to placing a bench in his memory at the city park. Melanie reminded Council that the City Hall Offices will be closed Thursday and Friday October 17^th-18^th as staff will be in Des Moines for fall IMFOA conference.

Lance Aldrich updated council on the WWTP project. Wednesday will be the completion walk through. They are working on a change order to include more rock around the facilities. This would create less maintenance and mowing down the road. A punch list will be done to finalize projects. Currently the project is 5 months late. They hope to finalize the project with council at the December meeting. Still waiting to hear on a State of Iowa grant.

Motion by Reimers, second by Anderson to approve pay request #20 for the WWTP Activated Sludge Upgrades Project to Woodruff Construction for $146,077.70.

Ayes: All Present, Motion Carried.

Motion by Anderson, second by Liston to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 254 – an Ordinance amending the Code of Ordinances of the City of Ogden, Iowa, 1996, by amending provisions pertaining to conflict of interest.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Liston to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 255 – an Ordinance amending the Code of Ordinances of the City of Ogden, Iowa, 1996, by amending provisions pertaining to operating budget preparation.

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Liston to approve the First Reading of Ordinance No. 256 – An Ordinance amending the Code of Ordinances of the City of Ogden, Iowa, 1996, by adding a new section regarding the management of the cat population.

Ayes: All Present, Motion Carried.

Motion by Liston, second by Ohlson to approve the First Reading of Ordinance No. 257 – An Ordinance adding a new chapter relating to Property Maintenance.

Ayes: All Present, Motion Carried.

The First Reading of Ordinance No. 258 adding a new section for a 4-way stop at Veterans Drive and West Fourth Street was tabled until the next meeting.

Motion by Reimers, second by Anderson to approve Resolution No. 201910-471 – “A Resolution in support of the Boone, Jasper, Marion, and Warren Counties’ Housing Trust Fund.”

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Liston to approve the 2019/2020 Boone Area Humane Society agreement for services.

Ayes: All Present, Motion Carried.

Motion by Ohlson, second by Anderson to award the 2019-2020 snow removal contract to Mike Frazier. Only one bid proposal was received.

Ayes: All Present, Motion Carried.

Motion by Reimers, second by Ohlson, to adjourn at 7:51 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk