Archive for City Council Minutes

February 3, 2021 City Council Special Meeting Budget Work Session Minutes

STATEMENT OF COUNCIL PROCEEDINGS

February 3, 2021

The Ogden City Council met in Special Session on Wednesday, February 3, 2021 at 6:06 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. Absent: None. City staff present were City Administrator Emily Clausen and City Clerk Melanie Olesen.

 

Ohlson made a motion, Liston seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Motion by Weber, second by Reimers to approve Resolution No. 202102-504 authorizing a loan agreement for the purchase of two new fire trucks.

Ayes: All Present, Motion Carried.

 

Motion by Anderson, second by Liston to withdraw prior first reading of Ordinance No. 264 (some changes to clarify the ordinance were made by legal counsel) and then approve the first reading of Ordinance No. 264 amending provisions pertaining to trees.

Ayes: All Present, Motion Carried.

 

Sidewalk Regulations. A copy of the Ogden City Code on sidewalks was presented to the council for review. The Legacy Housing Committee is planning to change the fix-up grant program this year to include sidewalk repairs. The housing committee has been invited to attend the regular meeting on February 9th, 2021 to discuss the grant program with council.

 

City Administrator Emily Clausen reviewed property tax information, payroll and insurance information, projected sources and uses of funds, transfers, fund balances and debt service. Mayor and Council reviewed proposed drafted budget that encompassed department requests.

 

The Fiscal Year 2022 budget will be presented again for review and a public hearing date and time will be set for final approval of the budget at the February 9, 2021 regular City Council meeting.

 

Region XII Local Assistant Director Chris Whitaker along with John Danos from Dorsey and Whitney will have a zoom meeting with committee members on Tuesday, February 9th, 2021 to discuss tax abatement and TIF. Tax abatement would help generate interest in a new housing development or possible new commercial growth. The council had discussion on ways to aid in obtaining new businesses to town with Legacy. Legacy is working on a proposal for a new grocery store and requesting assistance from the city and other entities.

 

Council discussed some options that could be done to help with recycling. Our recycle bins are being very well utilized. This may be due to the trash company no longer picking up residential recyclables. Some ideas were to put up a hoop building and have a dump trailer rather than the recycle bins being used now. Administrator will do some more research on this.

 

Motion by Ohlson, second by Anderson to adjourn at 8:43 p.m.

Ayes: All Present, Motion Carried.

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

January 12, 2021 City Council Minutes

STATEMENT OF COUNCIL PROCEEDINGS

January 12, 2021

The Ogden City Council met in Regular Session on Tuesday, January 12th, 2021 at 7:02 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers (via telephone), Councilwoman Lori Anderson and Councilwoman Margaret Liston. Absent: None. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter, and City Attorney Lee Johnson. Additional attendees present were 3 guests.

 

Anderson made a motion, Liston seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented.

 

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. Ohlson made a motion, Weber seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, December 8th, 2020 regular meeting. 2) Treasurer’s Report for December 2020. 3) Claims List from December 5th, 2020 through January 8th, 2021. 4) Resolution No. 202101-502 – “A Resolution to approve Ogden Police Department Manual”, Resolution No. 202101-503 – “A Resolution to Establish Official Depositories and maximum balance” and 5) Mayoral Appointments.

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

BEGINNING BALANCE: 2,563,950.69

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND186,958.91106,278.6850,000.00
110-ROAD USE TAX25,067.40423.71
112-TRUST & AGENCY8,717.40
121-L.O.S.T.16,985.99125,000.00
160-RURAL FIRE15,910.40
177-ASSET FORFEITURE
200-DEBT SERVICE4,423.67250.00
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND23,500.00
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND600.0050.0050.0071,489.79
610-SANITARY SEWER52,946.1732,734.03542,157.81
612-SEWER SINKING FUND64,863.9628,914.08
740-STORM SEWER2,973.707,015.15513,243.73
GRAND TOTAL:338,083.64211,565.53542,207.81542,207.81249,746.04

ENDING BALANCE:   2,690,468.80

CLAIMS LIST:

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES DECEMBER ’20 $         187.23
AFLACAFLAC CONTRIBUTION $         335.22
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $      1,168.65
DELTA DENTALDENTAL INS. COVERAGE 1/1/21-1/31/21 $         611.68
EFTPS12.11.2020 FEDERAL PAYROLL TAXES $      3,201.96
EFTPS12.25.2020 FEDERAL PAYROLL TAXES $      3,626.68
EFTPS1.8.2021 FEDERAL PAYROLL TAXES $      4,025.36
HSA BANKHEALTH SAVINGS ACCOUNT JAN ’21 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-DECEMBER 2020 $      1,217.00
IMAGETEKRADIX SUBSCRIPTION- JANUARY 2020 $         235.00
IOWA INSURANCE DIVISION2020 ANNUAL PC CEMETRY REPORT FILING $           41.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-JAN 2020 $           65.60
IPERSRETIREMENT-DECEMBER 2020 $      4,936.05
OGDEN MUNICIPAL UTILITIESSTREET LIGHTING 10/27-11/24/2020 $      2,397.21
OGDEN MUNICIPAL UTILITIESUTILITIES 10/27-11/24/2020 $      5,318.72
STATE HYGIENIC LABORATORYWASTEWATER TESTING $         120.00
UMBFEES FOR BOND PAYMENT $         250.00
VERIZONCELL PHONE SERVICE 11/16-12/15/2020 $         236.59
WELLMARKHEALTH INSURANCE JANUARY 2020 $   10,214.04
 TOTAL: $   39,687.97

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – DECEMBER 2020 $         855.01
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-DECEMBER ’20 $         124.61
AGSOURCE COOPERATIVEWASTEWATER TESTING $      1,393.75
ARNOLD MOTOR SUPPLYSUPPLIES $           94.99
BIRDS & BLOOMSMAGAZINE SUBSCRIPTION-LIBRARY $           19.98
BOMGAARSUNIFORM ALLOWANCE/TOOLS-STREETS $         371.97
BOONE COUNTY CHAMBER2021 MEMBERSHIP DUES $         500.00
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-JAN ’21 $      4,954.17
BOONE AREA HUMANE SOCIETYANIMAL CONTROL $         154.00
CULLIGANWATER $           13.90
DEARBORN GROUPLIFE INSURANCE 1/1-3/31/2021 $         757.80
DOLLAR GENERALSUPPLIES $           31.00
DR. FUEL GOODFUEL TANK CLEANING $      1,090.00
EMPOWERMENT SOLUTIONSQUARTERLY WEB HOSTING $         225.00
FOX ENGINEERING701819A STORM WATER PROJECTS $      2,670.00
FOX ENGINEERING701818A BEAVER CREEK WATER IMPROV PRO $         558.30
FOX ENGINEERING242213B WWTP IMPROVEMENTS $         504.50
GALLSPD UNIFORM $         122.99
HAMILTON REDI-MIXCONCRETE-CEMETERY FLAGPOLE $         366.00
IOWA FIREFIGHTERS ASSOCIATIONMEMBERSHIP DUES FY21 $         208.00
INGRAMBOOKS-LIBRARY $         918.60
IOWA CODIFICATION INC.ORDINANCE CODIFICATION $      1,002.00
JEFF GORMANEQUIPMENT/VEHICLE MAINTENANCE $         733.11
MANATTSROAD PATCHING/REPAIR $         870.75
MCGRAW SENIOR CENTERQ4 2020 DONATION $         600.00
MDS RECORDS MANAGEMENTRECORDS STORAGE $           20.22
MICHAEL FRAIZERSNOW REMOVAL $         110.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS $           83.85
MIDWEST LIVINGMAGAZINE SUBSCRIPTION-LIBRARY $           18.00
MOFFITT’S FORDAMBULANCE MAINTENANCE $         114.97
OGDEN FARM & FEEDSUPPLIES $         515.18
OGDEN MUNICIPAL UTILITIESUTILITIES 11/24/20-12/22/20 $      5,848.86
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 11/24/20-12/22/20 $      2,529.85
OGDEN MUNICIPAL UTILITIESSANITATION Q4 2020 $         750.69
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE JANUARY 2021 $         714.22
OVERDRIVE INCBOOKS-LIBRARY $         101.23
QUICK OILFUEL-DECEMBER 2020 $      2,090.92
QUILLOFFICE SUPPLIES-LIBRARY $           97.22
REAL SIMPLEMAGAZINE SUBSCRIPTION-LIBRARY $           24.00
R&W POWERSNOW THROWER $      1,299.00
SQUEEGEE CLEAN LLCWINDOW CLEANING-LGCC $         350.00
THE SMOKE-EATER PUBLICATIONSSUBSCRIPTION-FIRE $         128.00
TOM WALTERSGARBAGE SERVICE-DECEMBER 2020 $           90.00
TYLER TECHNOLOGIESANNUAL SOFTWARE SUBSCRIPTION FEE $      4,687.00
USA BLUEBOOKEQUIPMENT PURCHASE/SEWER $         312.78
VERMEERWOODCHIPPER $   47,315.00
VISASUPPLIES $         236.92
VISION BANKCASH MGMT FEE-JANUARY 2021 $           20.00
WASHED WHITEWINDOW CLEANING-LIBRARY $              6.00
 TOTAL: $   86,604.34

 

Motion by Ohlson, second by Anderson to approve the first reading of Ordinance No. 264 amending provisions pertaining to trees with a change in the setback from 5 feet to 25 feet from a fire hydrant.

Ayes: All Present, Motion Carried.

 

Motion by Anderson, second by Liston to set a public hearing for the proposed maximum property tax dollars to certify for levys for February 9th, 2021 at 7:15 p.m.

Ayes: All Present, Motion Carried.

 

Motion by Reimers, second by Weber to set a special budget work session for February 3rd, 2021 at 6 p.m.

Ayes: All Present, Motion Carried.

 

Lori Reutter presented the council with the library annual report. The report reflects data through March 17th, 2020 when the library closed due to Covid.

 

Mayor’s Comments – Mayor Good commented budget meetings are in process.

 

Council Member’s Comments – City Administrator Emily Clausen updated council on the fire trucks. They will be ready on February 5th and that she is getting quotes on interest rates for the loan. The old pumper truck is being sold through Company Two in the Fire Trader Buying Guide. Reimers spoke to council and asked about adding a sign to the current Ogden sign for the 2020 2A State Softball Champions.

 

Motion by Ohlson, second by Liston to adjourn at 7:33 p.m.

Ayes: All Present, Motion Carried.

 

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

December 8, 2020 City Council Minutes

STATEMENT OF COUNCIL PROCEEDINGS

December 8, 2020

The Ogden City Council met in Regular Session on Tuesday, December 8th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. Absent: None. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter, and City Attorney Lee Johnson. No additional attendees were present.

 

Reimers made a motion, Weber seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented.

 

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. Anderson made a motion, Liston seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, November 10th, 2020 regular meeting. 2) Treasurer’s Report for November 2020. 3) Claims List from November 7th through December 4th, 2020. 4) Building Permits for Month of November. 5) Resolution No. 202012-501 – “A Resolution to make interfund transfer of sums and record the same.”

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

BEGINNING BALANCE: 2,636,323.21

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND93,059.38142,991.2050,000.00
110-ROAD USE TAX25,453.784,164.84
112-TRUST & AGENCY8,561.51
121-L.O.S.T.44,324.18125,000.00
160-RURAL FIRE79,157.82
177-ASSET FORFEITURE
200-DEBT SERVICE4,344.584,650.00
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT38,988.183,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND50.0071,439.79
610-SANITARY SEWER63,897.0725,779.1528,914.08
612-SEWER SINKING FUND28,914.08
740-STORM SEWER3,045.8419,377.67
GRAND TOTAL:242,736.34315,108.8628,914.0828,914.08249,696.04

ENDING BALANCE:   2,563,950.69

 

CLAIMS LIST:

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES NOVEMBER ’20 $         187.23
AFLACAFLAC CONTRIBUTION $         335.22
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         755.14
DELTA DENTALDENTAL INS. COVERAGE 12/1-12/31/2020 $         611.68
EFTPS11.13.2020 FEDERAL PAYROLL TAXES $      3,157.71
EFTPS11.27.2020 FEDERAL PAYROLL TAXES $      3,439.38
HSA BANKHEALTH SAVINGS ACCOUNT DECEMBER ’20 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-NOVEMBER 2020 $      1,156.00
IA FINANCE AUTHORITYC0897R-WRR SEWER LOAN INT/FEE $   60,068.96
IA FINANCE AUTHORITYMC05I29R SEWER LOAN INT $      4,795.00
IMAGETEKRADIX SUBSCRIPTION- DECEMBER 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-DEC 2020 $           59.10
IPERSRETIREMENT-NOVEMBER 2020 $      4,738.42
LIBERTY MUTUALWORKERS COMP INSURANCE INSTALL#4 $      3,647.70
STATE HYGIENIC LABORATORYWASTE WATER TESTING $         698.00
VERIZONCELL PHONE SERVICE 10/16-11/15/2020 $         236.59
WELLMARKHEALTH INSURANCE DECEMBER 2020 $   10,214.04
 TOTAL: $   95,730.15

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – DECEMBER 2020 $         855.01
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-NOVEMBER ’20 $         124.61
AGRELIANTLGCC RENTAL FEE RETURN $         150.00
AGSOURCE COOPERATIVEWASTEWATER TESTING $         945.50
ARNOLD MOTOR SUPPLYVEHICLE MAINTENANCE SUPPLIES $           77.72
BEHLE INC.SLUDGE HAULING $   10,361.44
BOONE AREA HUMANE SOCIETYANIMAL CONTROL OCTOBER 2020 $         429.00
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-DEC ’20 $      4,954.17
CONSUMER REPORTSMAGAZINE SUBSCRIPTION/LIBRARY $           26.00
CULLIGANWATER $              6.95
DISTINCTIVE LANDSCAPES, LLCLGCC LANDSCAPING $   17,975.99
D & J’S COMPLETE TREE SERVICE, INCTREE REMOVAL-DERECHO STORM DMG $   24,000.00
DORSEY & WHITNEY LLPLEGAL SERVICES-SRF FINANCING $      8,500.00
FOX ENGINEERING701819A STORM WATER PROJECTS $      4,178.75
FOX ENGINEERING701818A BEAVER CREEK WATER IMPROV PRO $      2,829.20
IDALSANIMAL WELFARE LICENSE $           75.00
INGRAMBOOKS-LIBRARY $      1,159.42
IOWA LAW ENFORCEMENT ACADEMYCONTINUING EDUCATION $           50.00
IOWA ONE CALLLOCATING REQUESTS OCTOBER 2020 $           14.40
IOWA RURAL WATER ASSOCIATIONCOMMUNITY MEMBERSHIP DUES $         275.00
MADE TO GAZEYOUTH REC SHIRTS/JERSEYS $      1,183.50
MARK DORRCPR CERTIFICATION/FIRE-1ST RESPONDERS $           35.00
MCATEE TIRE SERVICETIRE REPAIR-CASE ENDLOADER $         213.30
MDS RECORDS MANAGEMENTRECORDS STORAGE $           20.22
MIDAMERICA BOOKSBOOKS-LIBRARY $         315.20
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS /ADVERTISING $      1,019.29
OGDEN FARM & FEEDSUPPLIES $         494.87
OGDEN MUNICIPAL UTILITIESCEMETARY LIGHTS $      3,007.65
OGDEN MUNICIPAL UTILITIESSTREET DEPT PART TIME LABOR $      1,293.12
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE DECEMBER 2020 $         706.59
PREFERRED PEST MANAGEMENT INCQUARTERLY PEST CONTROL $           50.00
QUICK OILFUEL-NOVEMBER 2020 $      1,029.99
STRAUSS SECURITY SOLUTIONSCITY HALL DOOR REPAIR $         170.00
TOM WALTERSGARBAGE SERVICE-NOVEMBER 2020 $           90.00
VONNIE DOYLELGCC RENTAL FEE RETURN $         150.00
VISASUPPLIES $      1,413.72
VISION BANKCASH MGMT FEE-DECEMBER 2020 $           20.00
WASHED WHITEWINDOW CLEANING-LIBRARY $           13.00
 TOTAL: $   88,213.61

 

Four permits were presented for review. Keith Westberg for a privacy fence at 420 W. Cherry Street, Joe and Kirsten Smith for a privacy fence at 141 E. Locust Strett, Deb and Earl Stoeffler for a chain link fence at 402 SE Third Street, and Schlenker Construction for a 22×22 garage at 313 SW 4th Street.

 

Two bids were received for the endloader. One bid for $23,500 and one for $21,900. Motion by Ohlson, second by Liston to accept the high bid from Dan Patten of $23,500.

Ayes: All Present, Motion Carried.

 

Police Department Policy Manual. This document will be on the agenda for approval at the January 2021 meeting.

 

Budget committee work sessions were scheduled for January.

 

Council Member’s Comments – Reimers spoke to the council about the Legacy Housing Committee’s plans to have the fix up grant for 2021 be exclusive to sidewalks. There was a lot of discussion on this as well as questions. Council will update themselves on the current sidewalk code. Reimers, Liston, Dan Buzzell and Chad Thede will get together and look at sidewalks on some designated routes. Reimers will speak to the housing committee as well. The council didn’t agree it should be exclusive to sidewalks. There were many projects not finalized this year due to the derecho and covid. It would be nice if those individuals could still apply. Liston updated the council on meetings with the tree committee. The committee should be ready to bring a recommendation to the council soon. The new chipper has been delivered. Dan and Annie Lake’s tree is scheduled to be removed.

 

Motion by Liston, second by Weber to adjourn at 7:55 p.m.

Ayes: All Present, Motion Carried.

 

 

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

November 10, 2020 City Council Minutes

STATEMENT OF COUNCIL PROCEEDINGS

November 10, 2020

The Ogden City Council met in Regular Session on Tuesday, November 10th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Pro Tem Brian Reimers presided. Denny Good was present via phone. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. Absent: None. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter, Police Chief Mick Bailey and City Attorney Lee Johnson. Additional attendees present were 1 guest.

 

Weber made a motion, Ohlson seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented. Library Director Lori Reutter noted they are remaining open with social distancing in place and wearing masks. City Administrator Emily Clausen reported she was contacted by an Ames realtor that may have a developer interested in the Peterson Drive property for 5-6 new homes. He wondered about tax abatement options, and what our housing development requirements are. He also had an individual interested that had horses. He was informed we have an ordinance against livestock and that we would be open to hear any proposals. An architect had reached out as well about a potential project on West Walnut. They were inquiring about losing a few parking spaces for drive-thru access. Council would like to review some plans before making any decisions. I was also contacted by an individual that may be purchasing the mobile home park. He wanted to know if we had any concerns or past issues and if it was possible to bring in newer homes. I sent him copies of our code on mobile homes and building and land regulations. Annie and Dan Lake are working to get their damaged tree down near the distribution regulator station. Self- evaluations were due November 6th. Reviews may be scheduled the week of November 16th. The chassis payments on the new fire trucks are being paid with reserve funds. The new trucks should be here in February/March 2021. With new updates on Covid-19 we have decided to not accept any more reservations at the Leonard Good Community Center until the first of January 2021.

 

Mayor Pro Tem Reimers asked if there were any questions or items to be removed from the Consent Agenda. Anderson made a motion, Liston seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, October 13th, 2020 regular meeting. 2) Treasurer’s Report for October 2020. 3) Claims List from October 10th through November 6th, 2020. 4) Resolution No. 202011-500 – “A Resolution accepting the 2019-2020 Annual Finance Report.”

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

BEGINNING BALANCE: 2,305,820.09

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND252,832.3979,183.3750,000.00
110-ROAD USE TAX17,676.8695,643.42
112-TRUST & AGENCY88,585.31
121-L.O.S.T.16,692.76600.00125,000.00
160-RURAL FIRE
177-ASSET FORFEITURE
200-DEBT SERVICE44,952.78
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT795.003,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND50.0050.0071,439.79
610-SANITARY SEWER56,124.4919,624.47105,117.7628,914.08
612-SEWER SINKING FUND28,914.08
740-STORM SEWER3,017.8760,190.84
GRAND TOTAL:480,677.46255,242.10134,081.8428,964.08249,696.04

ENDING BALANCE:   2,636,373.21

 

CLAIMS LIST:

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES OCTOBER 2020 $         187.23
AFLACAFLAC CONTRIBUTION-NOVEMBER 2020 $         335.22
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         347.35
DELTA DENTALDENTAL INS. COVERAGE 11/1-11/30/2020 $         611.68
EFTPS10.16.2020 FEDERAL PAYROLL TAXES $      3,175.91
EFTPS10.30.2020 FEDERAL PAYROLL TAXES $      3,481.57
HSA BANKHEALTH SAVINGS ACCOUNT NOVEMBER ’20 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-OCTOBER 2020 $      1,772.00
IMAGETEKRADIX SUBSCRIPTION- NOVEMBER 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-NOVEMBER 2020 $           59.10
IPERSRETIREMENT-OCTOBER 2020 $      7,047.11
VERIZONCELL PHONE SERVICE 10/16-11/15/2020 $         236.59
WELLMARKHEALTH INSURANCE NOVEMBER 2020 $   10,214.04
 TOTAL: $   29,097.78

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – NOVEMBER 2020 $         855.01
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-OCTOBER ’20 $         124.61
AGSOURCE COOPERATIVEWASTEWATER TESTING $      1,554.00
ARNOLD MOTOR SUPPLYVEHICLE MAINTENANCE SUPPLIES $         332.13
BOONE COUNTY CVBTOURISM DONATION $      1,000.00
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-NOV ’20 $      4,954.17
BOONE COUNTY TREASURERBACK TAXES 213 NE 4TH ST $      1,151.00
BOONE GLASS CO.WINDOW REPAIR-FIRE STATION DOOR $         276.23
CITY OF DES MOINESSLUDGE DISPOSAL $      1,715.29
CULLIGANWATER $           20.90
D.J. GONGOL & ASSOCIATES, INC.PUMP-SEWER $      5,330.10
D & J’S COMPLETE TREE SERVICE, INCTREE REMOVAL-DERECHO STORM DMG $   44,000.00
DOLLAR GENERALSUPPLIES $           16.45
EVERLASTINGSFUNERAL PLANTS $           40.00
FOX ENGINEERING242213B WWTP IMPROVEMENTS $         166.50
GROWMARK FSDIESEL FUEL WWTP $         347.10
HALLET MATERIALSICE CONTROL SAND $         710.83
IDALSPESTICIDE APPLICATOR LICENSE RENEWAL $           15.00
IMPACT7GASBESTOS INSPECTION NE 4TH ST PROPERTY $      1,500.00
INGRAMBOOKS-LIBRARY $      1,621.93
IOWA CODIFICATIONLEGISLATIVE CHANGES-ORDINANCES CODIFY $      1,161.00
IOWA ONE CALLLOCATING REQUESTS SEPTEMBER 2020 $           20.70
JEFF GORMANPLOW TRUCK MAINTENANCE $         244.00
JET DRAIN SERVICES LLCREPAIR SEWER TILE $      1,500.00
JOHNSON LAW OFFICE, P.C.ATTORNEY FEES $      2,820.00
MDS RECORDS MANAGEMENTRECORDS STORAGE $           20.22
MELANIE OLESENMILEAGE REIMBURSEMENT $         181.13
MICHAEL FRAZIERMOWING OCTOBER 2020 $      2,215.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS /ADVERTISING $         202.43
MIDWEST FIRE2020 FORD F550 BRUSH TRUCK CHASSIS $   37,620.00
MIDWEST FIRE2021 FREIGHTLINER M2-106 CHASSIS $   80,526.00
MIDWEST UNDERGROUNDCHIPPER RENTAL-DERECHO STORM DMG $      1,350.00
MINITEXBARCODE LABELS-LIBRARY $           73.00
OGDEN FARM & FEEDSUPPLIES $      1,335.39
OGDEN MUNICIPAL UTILITIESCIASSO DUES SEPT-NOV 2020 $         342.93
OGDEN MUNICIPAL UTILITIESSTREET DEPT PART TIME LABOR $         790.24
OGDEN MUNICIPAL UTILITIESUTILITIES 9/24-10/27/2020 $      5,575.25
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 9/24-10/27/2020 $      2,557.53
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE NOV. 2020 $         704.79
PAT CLEMONS, INCPOLICE VEHICLE MAINTENANCE $           32.64
QUICK OILFUEL-OCTOBER 2020 $      1,274.87
RADAR ROAD TECRADAR CERTIFICATION $           70.00
RAY O’HERRON CO. INCPOLICE AMMO $         392.83
ROTO-ROOTERBRINE TANK EMPTY/CLEAN $      2,040.00
STOREY KENWORTHYCHAIRS/TABLES/CARTS LGCC $   18,113.64
STATE OF IOWA AUDITORAUDIT FILING FEE FY20 $         425.00
TOM WALTERSGARBAGE SERVICE-OCTOBER 2020 $           90.00
TRUENORTHFIRE/EMS AD&D INSURANCE $         419.90
TYLER BUSINESS FORMSW2/1099/ENVELOPES/DEPOSIT SLIPS $         921.55
UMBINTEREST FOR BOND PAYMENT-DRAINAGE $      4,650.00
USA BLUEBOOKFLY CONTROL-WWTP $      1,261.80
USPSPO BOX RENEWAL FEE $           94.00
VISASUPPLIES $      4,448.51
VISION BANKCASH MGMT FEE-NOVEMBER 2020 $           20.00
WASHED WHITEWINDOW CLEANING-LIBRARY $              6.00
WATER ENVIRONMENT FEDERATIONMEMBERSHIP DUES 2021 $           95.00
 TOTAL: $ 239,326.60

 

Trees – There were some optional ordinance samples for the council to look over. With the recent derecho causing a lot of tree damage there was some concern about moving forward with trees in the city ROW. Councilmembers shared their opinions for and against allowing tree planting in the city ROW. Mayor Good commented he feels that many trees are not be properly trimmed by property owners over the right of ways as well. After much discussion the decision was to have a committee put together to further review options. A letter was presented to council from Jan Froning. Mayor Denny Good, Councilwoman Margaret Liston and Councilman Dave Ohlson will make up this committee and get together to brainstorm. The OMU board and superintendent recommendation would be to not allow plantings in the ROW.

 

Snow Removal was tabled at the October meeting. One bid was received with potential to not be available until January. OMU had contacted us about job sharing an employee. After visiting with the OMU board and our personnel/utility committee it was agreed that it could work out for both of us. We could utilize this employee two days a week or more if needed. We could potentially keep our snow removal needs inhouse. Motion by Liston, second by Anderson to approve a job-sharing agreement with OMU.

Ayes: All Present, Motion Carried.

 

Motion by Liston, second by Ohlson to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 259 amending provisions pertaining to open burning restrictions.

Ayes: All Present, Motion Carried.

 

Motion by Weber, second by Anderson to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 260 amending provisions pertaining to standard penalty.

Ayes: All Present, Motion Carried.

 

Motion by Ohlson, second by Weber to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 261 amending provisions pertaining to tobacco use.

Ayes: All Present, Motion Carried.

 

Motion by Anderson, second by Liston to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 262 amending provisions pertaining to animal control.

Ayes: All Present, Motion Carried.

 

Motion by Liston, second by Ohlson to approve the Second Reading and waive the Third and Final Reading of Ordinance No. 263 amending provisions pertaining to Flood Plain Management.

Ayes: All Present, Motion Carried.

 

Annexation – Administrator Clausen and councilman Reimers have been in contact with Chris Whitaker from Region XII about annexation, TIF and tax abatement. The Legacy housing committee continues to ask about these options for new housing developments. Reimers was also approached by a company that may be interested in helping us to develop an industrial park. There are three annexation possibilities for landowners and cities to consider. Annexation does not change ownership of any property it just brings it within the city limits. A map was provided showing some possible areas to consider for annexation. We feel this may be something the council should pursue and create a committee with others within our community to explore. Council would like to get a committee together and pursue these options.

 

Mayor’s Comments – Mayor Good commented the school board had discussed moving forward with the division of the Howe school property. He would like to have our park committee meet with Jessica Christensen to decide what our needs would be.

 

Council Member’s Comments – Anderson updated council on the city signs. There are still some installer issues with getting the west end sign up. OMU is working on the lights on the east end sign. Liston updated council on the community garden. She and Lori Anderson along with Gerald have it cleaned up and ready for next year. She noted some properties that are beginning to build up with junk and some that are blocking sidewalks with tree debris. Margaret has also been out at the cemetery with Amy Laube cleaning veterans’ stones. Councilman Reimers thanked those veterans in attendance (Mick Bailey, Dave Ohlson and Jason Weber) and all veterans for their service.

 

Public Comment – Matt VanSickle noted that the housing committee grant program has closed and that there were 20 recipients that did over $80,000 in home improvements. He thanked the council for their donation to the program and to keep them in mind for the next budget year. Next year they are considering changing their focus to be exclusively for sidewalks. He also noted that school board is actively looking to survey the Howe School property and move forward with that project.

 

Motion by Ohlson, second by Liston to adjourn at 8:20 p.m.

Ayes: All Present, Motion Carried.

 

 

Brian Reimers, Mayor Pro Tem

Attest: Melanie Olesen, City Clerk

October 13, 2020 Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

October 13, 2020

The Ogden City Council met in Regular Session on Tuesday, October 13, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers and Councilwoman Margaret Liston. Absent: Councilwoman Lori Anderson. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were 3 guests.

 

Liston made a motion, Reimers seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented. City Clerk Melanie Olesen stated the city offices will be closed October 22-23, 2020 for professional development training.

 

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. Weber made a motion, Liston seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, September 8th, 2020 regular meeting. 2) Treasurer’s Report for September 2020. 3) Claims List from September 5th through October 9th, 2020. 4) Alcohol permits for Casey’s General Store #2448 and The New Moon Mercantile Gifts & Décor. 5) Building permits for September 2020. 6) Resolution No. 202010-497 – “A Resolution of Acceptance of a Native and Wetland Area Seeding Establishment Agreement,” Resolution No. 202010-494 – “A Resolution of Acceptance of Public Improvements,” Resolution No. 202010-496 – “A Resolution requesting reimbursement from the Iowa Covid-19 Government Relief Fund,” Resolution No. 202010-498 – “A Resolution Adopting Equal Opportunity Policy Statement” and Resolution No. 202010-499 – “A Resolution Adopting City of Ogden Discrimination Complaints Policy.” 7) Approve Volunteer First Responder recommendations of Caley Leonard, Chad Reutter and Abby Langel.

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

BEGINNING BALANCE: 2,465,321.71

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND35,841.24105,021.5450,000.00
110-ROAD USE TAX29,028.28-2,566.82
112-TRUST & AGENCY11,294.05
121-L.O.S.T.16,692.76125,000.00
160-RURAL FIRE
177-ASSET FORFEITURE
200-DEBT SERVICE5,731.29
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND131,500.00
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND50.0071,389.79
610-SANITARY SEWER59,076.3747,880.1828,914.08
612-SEWER SINKING FUND28,914.08
740-STORM SEWER2,953.8038,334.51
GRAND TOTAL:160,667.79320,169.4128,914.0828,914.08249,646.04

ENDING BALANCE:   2,305,820.09

 

CLAIMS LIST:

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES SEPTEMBER 2020 $         187.23
AFLACAFLAC CONTRIBUTION-OCTOBER 2020 $         335.22
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         337.17
DEARBORN GROUPLIFE INSURANCE COVERAGE 10/1-12/31/20 $         757.80
DELTA DENTALDENTAL INS. COVERAGE 10/1-10/31/2020 $         611.68
EFTPS9.18.2020 FEDERAL PAYROLL TAXES $      3,344.49
EFTPS10.2.2020 FEDERAL PAYROLL TAXES $      3,798.28
HSA BANKHEALTH SAVINGS ACCOUNT OCTOBER ’20 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-SEPTEMBER 2020 $      1,183.00
IA DEPT OF REVENUEQ3 2020 SALES TAX $      2,102.00
IMAGETEKRADIX SUBSCRIPTION- OCTOBER 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-OCTOBER 2020 $           59.10
IOWA WORKFORCE DEVELOPMENTQ3 2020 UNEMPLOYMENT TAX $           50.07
IPERSRETIREMENT-SEPTEMBER 2020 $      4,806.19
OGDEN MUNICIPAL UTILITIESUTILITIES 7/23-8/25/2020 $      6,197.39
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 7/23-8/25/2020 $      1,916.29
TITAN MACHINERYCASE 521GXR WHEEL LOADER $ 131,500.00
VERIZONCELL PHONE SERVICE 8/16-9/15/2020 $         236.53
WELLMARKHEALTH INSURANCE OCTOBER 2020 $   10,214.04
 TOTAL: $ 169,266.46

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – OCTOBER 2020 $         855.01
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-SEPTEMBER ’20 $         124.61
AGSOURCE COOPERATIVEWASTEWATER TESTING $      1,529.25
ALL AMERICAN TURF BEAUTY INCCEMETERY WEED CONTROL $      1,137.90
ARNOLD MOTOR SUPPLYVEHICLE MAINTENANCE SUPPLIES $           53.88
AUTO ELECTRIC & TUNEUPVEHICLE MAINTENANCE/POLICE $           80.00
AUTOMATIC SYSTEMS CO.CALIBRATE INFLUENT FLOW METER-SEWER $         299.40
BOMGAARSAIR COMPRESSOR-SEWER $           89.99
BOONE COUNTY ENGINEERDEICING SALT $      3,661.15
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-OCT ’20 $      4,954.17
CENTRAL IOWA DISTRIBUTING, INCSHOP TOWELS $           79.00
CITY OF ATLANTICBRAINFUSE HELP NOW-LIBRARY $         254.00
CYCLONE AWARDSLIGHT POLE PLAQUE $         123.00
DEMCOSUPPLIES-LIBRARY $         132.75
DICK’S FIRE EXTINGUISHER SERVICE INCFIRE EXTINGUISHER SERVICE, INC. $         185.56
ELECTRONIC ENGINEERINGKEYBOARD INSTALL-PD $           67.45
EMPOWERMENT SOLUTIONSQUARTERLY WEB HOSTING Q3 2020 $         225.00
EVERLASTINGSFUNERAL PLANTS $           90.00
FELD FIREEQUIPMENT/FD $      1,086.60
FORT DODGE ASPHALTMICRO SURFACING STREETS $   90,205.00
FOX ENGINEERING701818A WATERSHED SPONSORED PROJECT $      2,443.43
FOX ENGINEERING701819A STORM WATER PROJECT $         187.00
GOOD LAWNCARE SERVICESWEED & FEED APPLICATION $           40.00
HOUSTON & SEEMAN, P.C.FY20 AUDIT $      1,375.00
INGRAMBOOKS-LIBRARY $      1,450.34
IMFOAFALL ’20 CONFERENCE REGISTRATION $         250.00
IOWA ONE CALLLOCATING REQUESTS AUGUST 2020 $           28.80
J.B HOLLAND CONSTRUCTION, INC.BCWI 7018-18A PAY REQUEST # 4 $   56,973.01
J.B HOLLAND CONSTRUCTION, INC.BCWI 7018-18A PAY REQUEST # 5 $   19,367.32
LINDY’SSERVICE AMMO-PD $         100.00
MCGRAW SENIOR CENTERQ3 2020 DONATION $         600.00
MDS RECORDS MANAGEMENTRECORDS STORAGE $           40.44
MICHAEL FRAZIERMOWING SEPTEMBER 2020 $      2,465.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS $         200.70
MOFFITT’S FORDVEHICLE MAINTENANCE-POLICE $           65.08
OGDEN FARM & FEEDSUPPLIES $         259.44
OGDEN MUNICIPAL UTILITIESQ3 SANITATION $      2,250.00
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE OCTOBER 2020 $         704.38
OLD GLORY FARMSFLAGS $         168.75
PORTABLE PRO, INC.PORTABLE TOILET SERVICE-YOUTH REC $         140.00
QUICK OILFUEL-SEPTEMBER 2020 $      1,527.68
QUILLSUPPLIES-LIBRARY $           29.90
SHERMAN WILLIAMSPAINT – STREETS $         739.96
SOUTHERN LIVINGMAGAZINE SUBSCRIPTION-LIBRARY $           10.00
STATE LIBRARY OF IOWAFY21 DATABASE SUBSCRIPTION FEE-LIBRARY $         147.64
TOM WALTERSGARBAGE SERVICE-SEPTEMBER 2020 $           90.00
VISASUPPLIES $         425.43
VISION BANKCASH MGMT FEE-OCTOBER 2020 $           20.00
WASHED WHITEWINDOW CLEANING-LIBRARY $              6.00
 TOTAL: $ 197,339.02

 

Two permits were presented for review. Jeff and Dawn Just for a 12×24 storage shed at 332 S. First Street and Joe and Kirsten Smith for a covered basement entry at 141 E. Locust Street.

 

Motion by Reimers, second by Ohlson to approve Change Order #2 for the Beaver Creek Watershed Improvements Project decreasing the contract price by $24,023.20.

Ayes: All Present, Motion Carried.

 

Motion by Ohlson, second by Weber to approve Beaver Creek Watershed Improvements Project Pay Request #4 Balance of Quantities for $56,973.01 and Project Pay Request #5 Retainage for $19,367.32 to J.B. Holland. Retainage shall be paid no sooner than thirty days from this date provided that no unpaid claims exist in connection with the contract.

Ayes: All Present, Motion Carried.

 

Motion by Liston, second by Ohlson to approve the first reading of Ordinance No. 259 amending provisions pertaining to open burning restrictions.

Ayes: All Present, Motion Carried.

 

Motion by Weber, second by Reimers to approve the first reading of Ordinance No. 260 amending provisions pertaining to standard penalty.

Ayes: All Present, Motion Carried.

 

Motion by Reimers, second by Liston to approve the first reading of Ordinance No. 261 amending provisions pertaining to tobacco use.

Ayes: All Present, Motion Carried.

 

Motion by Ohlson, second by Liston to approve the first reading of Ordinance No. 262 amending provisions pertaining to animal control.

Ayes: All Present, Motion Carried.

 

Motion by Ohlson, second by Liston to approve the first reading of Ordinance No. 263 amending provisions pertaining to Flood Plain Management.

Ayes: All Present, Motion Carried.

 

Review Audit Findings. There were no adjustments for this audit. Audit reports were provided to mayor and council. Councilman Weber commended the clerk and administrator for their work.

 

Tabled awarding contract for snow removal. One bid was received. The Utilities Committee and Personnel Committee will meet and make recommendation.

 

Mayor’s Comments – Mayor Good spoke about the OMU streetlight project on First Street, some of the new lights have been installed and are working and look nice. The abandoned home at 213 NE 4th Street will be taken down. We have this in our budget for dilapidated homes. We still have more cleanup of trees from the derecho. The guys have been very busy. Thank you again to the office staff on a fantastic job.

 

Council Member’s Comments – Administrator Emily Clausen updated council on the 213 NE 4th Street home. An asbestos test was done on the home last week and the home does contain asbestos. We received an estimate on removing the asbestos, demolition of the house and removal of all debris and to fill with clean fill and seed. Hope to have done before winter. Our insurance will be covering most of the $100,000 costs associated with the derecho. I have applied for Covid-19 reimbursement under the CARES Act. The new 40’ flagpole and flags for the cemetery have arrived. OMU will be installing and putting up new lights. New tables and chairs have arrived at the community center. Landscaping at the community center should begin this week. The Arboretum would like some assistance with clean up from the derecho. Council gives Dan the okay to help with the effort. For every 10-25 parking spaces only one handicap space is required. Having one or two handicap spaces at each corner is more than what is required. Administrator will talk to Dan about adding some spots at the corner of laundromat and old Duff building. Approximate cost to change curb at McGraw Center would be $6,300. Administrator to notify McGraw Center and Bob Kieffer that we will not be installing additional spaces in front of the center.

 

Mike Duff has fixed the roof and removed the fencing at 246 W. Walnut Street. Per council the administrator will reach out to Daryl Johnson with concerns about his property on E. Division. It was brought to our attention there is still a hot gas connection to the home. We need updated on the progress of this project. Lee updated council that the court system is behind due to Covid and we hope our violations of ordinances will be handled in November. Per council the administrator will send notice to the Mulberry Street property owner in regard to progress of their permit. It was brought to the council’s attention that a tree at 319 NW Third Street has fallen over the distribution regulator station which could affect gas supply to the city. Administrator to speak with utilities committees and owner. Councilmembers were sent some alternative tree planting ordinances to look over. Utilities committee to discuss with OMU as well. Ogden trick or treat night remains on October 31st from 5 to 7 p.m. Follow the guidelines, social distance, or wear masks, turn off your light if you chose not to participate.

 

Erich Kretzinger was in attendance. Council thanked him for joining and hopes he continues to attend meetings. He is on the final push to election day. He has enjoyed hearing what is happening in Ogden and surrounding communities. Council discussed some things happening in the county with him and the board of supervisors. There was much discussion on the Ogden county shed and the purchased property for a new consolidated shed in Boone.

 

Motion by Liston, second by Weber to adjourn at 8:07 p.m.

Ayes: All Present, Motion Carried.

 

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

September 8, 2020 Regular Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

September 8th, 2020

The Ogden City Council met in Regular Session on Tuesday, September 8th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Police Chief Mick Bailey, Sewer Superintendent Chad Thede, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were 6 guests.

 

Reimers made a motion, Liston seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented. City Clerk Melanie Olesen updated the council that the recent audit should be complete within the next couple of weeks. Audit findings should be available at the next meeting.

 

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. Resolution No. 202009-494 needs tabled until the October meeting.

 

Anderson made a motion, Ohlson seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, August 11th, 2020 regular meeting. 2) Treasurer’s Report for August 2020. 3) Claims List from August 8th through September 4th, 2020. 4) Building permits for August 2020. 5) Resolution No. 202009-493 adopting procurement policy procedures and Resolution No. 202009-495 approving the 2019-2020 Street Finance Report. 6) Trey Vander Laan as a Volunteer Fireman.

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

BEGINNING BALANCE: 2,420,818.59

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND10,392.4183,643.6450,000.00
110-ROAD USE TAX21,628.807,512.02
112-TRUST & AGENCY75.43
121-L.O.S.T.16,692.76125,000.00
160-RURAL FIRE
177-ASSET FORFEITURE
200-DEBT SERVICE38.2841,033.45
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND50.0050.0071,389.79
610-SANITARY SEWER61,545.2024,569.08100,000.0028,914.08
612-SEWER SINKING FUND28,914.08
740-STORM SEWER3,091.7912,153.36
GRAND TOTAL:113,464.67168,911.55128,964.0828,964.08249,646.04

ENDING BALANCE:   2,465,371.71

 

CLAIMS LIST:

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES AUGUST 2020 $         187.23
AFLACAFLAC CONTRIBUTION-SEPTEMBER 2020 $         335.22
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         333.98
DELTA DENTALDENTAL INSURANCE COVERAGE 9/1-9/30/20 $         611.68
EFTPS8.21.2020 FEDERAL PAYROLL TAXES $      4,109.05
EFTPS9.4.2020 FEDERAL PAYROLL TAXES $      3,367.39
HSA BANKHEALTH SAVINGS ACCOUNT SEPTEMBER ’20 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-AUGUST 2020 $      1,302.00
IMAGETEKRADIX SUBSCRIPTION-SEPTEMBER 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-SEPTEMBER 2020 $           59.10
IPERSRETIREMENT-AUGUST 2020 $      5,124.21
LIBERTY MUTUALWORKERS COMP INSURANCE INSTALL#3 $      3,647.71
THE CRAFTY MOMMYFIRE DECALS $           16.00
WELLMARKHEALTH INSURANCE SEPTEMBER 2020 $      8,154.78
 TOTAL: $   28,878.33

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – AUGUST 2020 $         855.01
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-AUGUST ’20 $         121.19
AGSOURCE COOPERATIVEWASTEWATER TESTING $         917.00
ALEX AIR APPARATUS, INCFIRE DEPT EQUIPMENT $         876.20
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-SEPT ’20 $      4,954.17
BOONE COUNTY TREASURERPROPERTY TAX $         238.00
BUXTON CONCRETE CONSTRUCTION LLCDERECHO STORM TREE DEBRIS CLEANUP $      9,630.00
CAMILLE SCHROEDERLGCC RENTAL FEE RETURN $           75.00
CAPITAL SANITARY SUPPLYCLEANING SUPPLIES $         248.40
EMPOWERMENT SOLUTIONSPROFESSIONAL SERVICES-REC CC SWIPE $         898.50
FELD FIREEQUIPMENT/FD $         970.42
FOX ENGINEERING701818A WATERSHED SPONSORED PROJECT $      5,240.40
FOX ENGINEERING242213B WWTP IMPROVEMENTS $      1,927.00
GOOD LAWNCARE SERVICESWEED & FEED APPLICATION $         510.00
HOUSTON & SEEMAN, P.C.PROGRESS BILLING FOR FY20 AUDIT $      6,500.00
INGRAMBOOKS-LIBRARY $      1,121.04
IOWA ONE CALLLOCATING REQUESTS JULY 2020 $           43.30
IOWA PIPE AND GRADINGSTORM SEWER REPAIR $   32,836.50
IOWA PLAINS SIGNING, INCPAINTED PAVEMENT MARKINGS $      5,807.60
IOWA PRISON INDUSTRIESSUPPLIES-LIBRARY $         236.94
J.B HOLLAND CONSTRUCTION, INC.BCWI 7018-18A PAY REQUEST # 4 $   56,289.01
KELTEKKEYBOARD-PD $         160.01
MADE TO GAZEYOUTH REC TSHIRTS $      1,135.80
MCATEE TIRE SERVICETIRE REPAIR $         240.95
MDS RECORDS MANAGEMENTRECORDS STORAGE $              2.67
MICHAEL FRAZIERMOWING AUGUST 2020 $      2,170.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS $         140.50
MIDWEST TAPEDVDS-LIBRARY $         123.71
MORGAN FARMSDERECHO STORM TREE DEBRIS CLEANUP $   10,440.00
OGDEN FARM & FEEDSUPPLIES $         843.93
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE SEPTEMBER 2020 $         718.25
O’HALLORAN INTERNATIONVEHICLE MAINTENANCE SUPPLIES $         229.31
OVERDIRVEFY21 BRIDGES EBOOK SUB-LIBRARY $         605.92
OVERDIRVEBOOKS-LIBRARY $         257.72
QUICK OILFUEL-AUGUST 2020 $      1,573.82
RODGERS PLUMBING & HEATING, INCSERVICE CALL/PARTS-CITY HALL $         133.25
R & W POWERSUPPLIES $           12.95
STAR ENERGYDIESEL FUEL-SEWER $         255.50
STATE LIBRARY OF IOWAFY21 BRIDGES EBOOK PLATFORM FEE-LIBRARY $           62.00
STUART C IRBYFLAG POLE HOLDERS $         544.94
THE SATURDAY EVENING POSTMAGAZINE SUBSCRIPTION-LIBRARY $           26.94
TOM WALTERSGARBAGE SERVICE-AUGUST 2020 $           90.00
USA BLUEBOOKSEWER SUPPLIES $         254.64
UTILITY EQUIPMENT COMPANYSTORM SEWER GRATES $         174.76
VERIZONCELL PHONE SERVICE 7/16-8/15/2020 $         236.53
VISASUPPLIES $         503.05
VISION BANKCASH MGMT FEE-SEPTEMBER 2020 $           20.00
WASHED WHITEWINDOW CLEANING-LIBRARY $           19.00
WISECUP TRUCKINGDERECHO STORM TREE DEBRIS CLEANUP $      6,390.00
WOMEN’S HEALTHMAGAZINE SUBSCRIPTION-LIBRARY $           16.94
WOODRUFF CONSTRUCTIONFINAL PAYMENT WWTF 2422-13B $   32,000.00
 TOTAL: $ 189,678.77

 

Three permits were presented for review. Lori Kimsey for a 24×24 attached garage at 301 SW 5th Street, Linda Robbins for a chain link fence at 402 N. 1st Street and Ethan and Jen Wilson for a picket fence at 320 W. Elm Street.

 

Pay Request #4 and #5 and Change Order #2 for the Beaver Creek Watershed Improvements Project was tabled until October meeting. Chad Thede updated council on the Beaver Creek Watershed Project. A three-year maintenance agreement is being considered for the seeding. Plans should be available at the October meeting.

 

Handicap Parking – Bob Kieffer drew up plans for handicap parking in front of the McGraw Center. The senior center would like additional spaces. Rick Elbert asked about the handicap space in front of his business and whether it was grandfathered in. He would also like a designated handicap space at his location. Council tabled any action and would like some cost estimates and standards to look at. Dave Ohlson asked about the space in front of the drug store as well. It had been a 15-minute parking at one time and a handicap space.

 

Insurance Update with Adam Good. Insurance rates increased again. Council would like to look at what other cities provide employees. Motion by Weber, second by Anderson to approve the current grandfathered plan.

Ayes: All Present, Motion Carried.

 

The Annual Rural Fire Association Board Meeting was held on September 1st, 2020 at 6:00 p.m. Township trustee recommendation is to leave the millage rate as is at the .505 per thousand.

 

Open Burning. Motion by Liston, second by Weber to extend opening burning dates from April 15 to May 31st and October 1 to November 30th. Update ordinance to reflect the change in dates.

Ayes: All Present, Motion Carried.

 

Mayor’s Comments. Mayor Good once again commented that it has been remarkable watching the community come together in the clean up efforts after the storm. A pat on the back to all city employees and staff. It has been good to see neighbors helping neighbors and people from the country coming to town to help. There has been much progress being made by Legacy on a grocery store on main street.

 

Council Member’s Comments. There was discussion on a downtown building damaged by the storm and what the owners’ plans are moving forward. Administrator to send a letter to property owner. There was also discussion on the storm cleanup and burn pile. There has been an issue with too much garbage (tires, metal, cans) being put at the designated area for trees and limbs from the storm. The city will no longer be picking up limbs from the curbside. This ended on August 28th. Individuals and tree removal companies doing work within the city limits can take trees/limbs to the designated area. Place debris in front of the cones. City employees will control the pile. Trees have been marked that may qualify to be removed from the August 10th storm. However, this too has become a problem as individuals are marking trees as well. The City will only be removing trees in the right of way that meet the criteria to be removed. Council to look at and consider updating codes on trees within the city right of way.

 

Motion by Ohlson, second by Liston to adjourn at 8:00 p.m.

Ayes: All Present, Motion Carried.

 

 

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

August 17, 2020 Regular Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

August 11th, 2020

The Ogden City Council met in Regular Session on Tuesday, August 11th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Police Chief Mick Bailey, Library Director Lori Reutter and City Attorney Lee Johnson. Additional attendees present were 1 guest.

 

Reimers made a motion, Liston seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented. Library Director Lori Reutter informed the council that the library is now open 11 a.m. to 4 p.m. with social distancing and masks required. Curbside service is still available as well. Police Chief Mick Bailey reported the past few days have been very hectic. The radio systems took a hit in the storm and were down. Boone County received over 300 calls after the storm. City Clerk Melanie Olesen has been fielding lots of calls on storm debris and clean up. The City will be removing tree branches from the curbside and hauling to Lincoln Prairie Park. Individuals can bring branches to the park themselves as well. This is just a temporary location due to the recent storm. City Administrator reported two projects will begin with funding from the L.A. Good Trust at the cemetery and community center.

 

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. There are no peddler/solicitor permits, resolutions, board or commission appointments at this time.

 

Anderson made a motion, Liston seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, July 14th, 2020 regular meeting. 2) Treasurer’s Report for July 2020. 3) Claims List from July 11th through August 7th, 2020. 4) Building permits for July 2020. 5) Annual Debt Obligations Report.

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

 

BEGINNING BALANCE: 2,406,240.86

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND15,210.3674,313.9350,000.00
110-ROAD USE TAX34,365.475,546.52
112-TRUST & AGENCY2,558.02
121-L.O.S.T.15,609.713,298.08125,000.00
160-RURAL FIRE2,231.99
177-ASSET FORFEITURE
200-DEBT SERVICE1,482.39
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND50.0071,339.79
610-SANITARY SEWER61,022.1825,160.61189,000.7828,914.08
612-SEWER SINKING FUND28,914.08
740-STORM SEWER3,090.55201,724.58
GRAND TOTAL:135,620.67310,043.72217,914.8628,914.08249,596.04

ENDING BALANCE:   2,420,818.59

 

CLAIMS LIST:

 

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES JULY 2020 $         187.23
AFLACAFLAC CONTRIBUTION-AUGUST 2020 $         335.22
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         326.53
DELTA DENTALDENTAL INSURANCE COVERAGE 8/1-8/31/20 $         611.68
EFTPS7.24.2020 FEDERAL PAYROLL TAXES $      3,602.68
EFTPS8.7.2020 FEDERAL PAYROLL TAXES $      3,210.84
FARLEY’S WHOLESALE TIRETIRES-SEWER TRUCK $         836.00
HSA BANKHEALTH SAVINGS ACCOUNT AUGUST 2020 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-JULY 2020 $      1,240.00
IA DEPT OF REVENUEQ2 SALES TAX 2020 $      1,675.00
IMAGETEKRADIX SUBSCRIPTION-AUGUST 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-AUGUST 2020 $           59.10
IPERSRETIREMENT-JULY 2020 $      4,870.63
VERIZONCELL PHONE SERVICE 6/16-7/15/20 $         239.62
VISION BANK2019 FIRE TRUCK PAYMENT $   41,033.45
WELLMARKHEALTH INSURANCE AUGUST 2020 $      8,154.78
 TOTAL: $   68,012.74

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – AUGUST 2020 $         855.01
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-JULY ’20 $         121.19
AGSOURCE COOPERATIVEWASTEWATER TESTING $         957.50
AXON ENTERPRISE, INCTASER BATTERIES $         136.00
BOONE AREA HUMANE SOCIETYANIMAL CONTROL MAY/JUNE ’20 $         203.00
BOONE COUNTY AUDITOR’S OFFICEFY21 COMMUNICATIONS AGREEMENT $      9,492.93
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-AUGUST ’20 $      4,954.17
BOONE COUNTY TREASURER2020/2021 DRAINAGE ASSESSMENT $      1,295.98
BUXTON CONCRETE CONSTRUCTION LLCCONCRETE PAD/CITY PARK $         500.00
CITY OF DES MOINESSLUDGE DISPOSAL $         476.16
CONDON’S SERVICE, LTD & TOWINGTOW FIRE TRUCK $           80.00
CULLIGAN WATERBOTTLED WATER $           55.80
DARLEYSAW BLADE/FIRE DEPT $         136.40
DICK’S FIRE EXTINGUISHER SERVICEFIRE EXTINGUISHER RECHARGE $           44.95
D & J’S COMPLETE TREE SERVICE INCTREE TRIM/REMOVAL $      6,000.00
DOLLAR GENERALSUPPLIES $           23.90
FOX ENGINEERING701818A WATERSHED SPONSORED PROJECT $      9,603.65
FOX ENGINEERING242213B WWTP IMPROVEMENTS $      2,169.95
GOOD LAWNCARE SERVICESWEED & FEED APPLICATION $         103.00
GPMSAMPLER/EQUIP PURCHASE-SEWER $      2,881.35
HOTSY EQUIPMENT CO. INCCLEANING CHEMICALS $         159.50
INGRAMBOOKS-LIBRARY $      1,207.28
IOWA DNRNPDES PERMIT FEE $         210.00
IOWA DOTSUPPLIES $         623.17
IOWA LIBRRY ASSOCIATION2020 MEMBERSHIP $           65.00
IOWA ONE CALLLOCATING REQUESTS JUNE 2020 $           25.20
IOWA SPORTSMANMAGAZINE SUBSCRIPTION/LIBRARY $           20.00
LEXIPOL LLCLAW ENFORCEMENT POLICY/TRAINING $      1,549.00
MALLORY DE COOKRENTAL FEE REIMBURSE 9.25.26.27.2020 1K $         100.00
MARTIN MARIETTAROCK $      1,267.16
MDS RECORDS MANAGEMENTRECORDS STORAGE $              2.67
MICHAEL FRAZIERMOWING JULY 2020 $      2,170.00
MICK BAILEYMICROPHONE-PD OFFICE COMPUTER $           24.88
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS $         181.58
MONTICELLO PUBLIC LIBRARYBOOKS-LIBRARY $           12.00
NAVIANTEQUIPMENT MAINTENANCE/LIBRARY $         849.00
OGDEN FARM & FEEDSUPPLIES $         681.97
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 6/21/20-7/23/20 $      1,609.85
OGDEN MUNICIPAL UTILITIESUTILITIES  6/21/20-7/23/20 $      6,396.36
OGDEN MUNICIPAL UTILITIESCIASSO DUES JUNE-AUGUST 2020 $         339.31
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE AUGUST 2020 $         704.55
PAT CLEMONS INC.FIRE TRUCK REPAIR $         562.50
PREFERRED PEST MANAGEMENT INCQUARTERLY PEST CONTROL/CITY HALL $           50.00
QUICK OILFUEL-JULY 2020 $      1,123.12
QUILLOFFICE SUPPLIES/LIBRARY $         117.99
RODGERS PLUMBING & HEATING, INCSERVICE CALL/LABOR/PARTS-SEWER $         104.95
ROTO-ROOTERSLUDGE HAULING $      4,331.65
SHERWIN-WILLIAMSPAINT $         583.00
STRYKER MEDICALMAINTENANCE AGREEMENT EMS EQUIP $      2,975.40
SUMMIT COMPANIESFIRE ALARM INSPECTION/LIBRARY $         250.00
SUSAN HECK1K RENTAL RETURN 4.13.14.2020 $         100.00
TAC10ANNUAL TACH10 MAINTENANCE RENEWAL $      3,529.00
TERRACONSOIL TESTING BC WATERSHED IMPROV PROJ $         988.00
TOM WALTERSGARBAGE SERVICE-JULY 2020 $           90.00
UTILITY EQUIPMENT COMPANYSEWER SUPPLIES $         180.00
VISASUPPLIES $         970.97
VISION BANKCASH MGMT FEE-AUGUST 2020 $           20.00
WOMAN’S DAYMAGAZINE SUBSCRIPTION/LIBRARY $           35.91
 TOTAL: $   74,301.91

 

 

Six permits were presented for review. Clinton Mantz for a privacy fence at 506 W. Sycamore Street, Brenda Mullins for a split rail fence at 108 W. Division Street, Michael Ahrens for an attached lean-to at 225 SE 4th Street, Johnson & Sons for an attached garage at 309 E. Division Street, Jonathan Namovicz for a 14×16 deck with roof at 623 W. Mulberry Street and Dylon Ysker for a 60×60 garage at 201 SW 5th Street.

 

Pay Request and Change Order for the Beaver Creek Watershed Improvements Project was tabled until September meeting.

 

Mayor’s Comments. Mayor Good thanked everyone for their help with clean up. OMU, fire, police and city employees have been working hard responding to calls and working to clear streets and restore power to the residents of Ogden. It is so awesome to see neighbors helping neighbors and working together for our small town. Mayor Good encouraged council and everyone to help when and where they can.

 

Mayor Good declared the City of Ogden a state of emergency authorized under Iowa State Statute and will execute the expenditure of emergency funds from all available sources, the invoking of mutual aid agreements and applying to the State of Iowa for assistance due to the severe thunderstorm that produced damaging straight line winds that occurred on Monday, August 10th, 2020 causing severe damage to public and private property, disruption of utility service and endangerments of health and safety of the citizens of Ogden within the disaster area. Any information will be collected and shared with the Iowa Department of Homeland Security and Emergency Management and shared with our local Boone County Emergency Management.

 

Council Member’s Comments. Brian Reimers asked about some areas that could possibly be available for trees. After much discussion the council felt Lincoln Prairie Park was the best place for now. Only brush and limbs from the recent storms can be dropped off at the park and city employees will be picking up from curbside. This is just a temporary location due to the recent storms. Margaret Liston updated council on the community garden. Karen Dannen is a master gardener and has been putting in hours working at the garden along with help from Rosie Wurpts. Margaret received a very nice message from an individual that is so thankful for the vegetables.  There has been some progress being made on the grocery store that is not yet available to be released to the public. There was some question regarding damage at a downtown business, owner is aware. Dave Ohlson asked about the veterans’ memorial fund and project that was started with Paul Hagen at the cemetery. Emily Clausen stated that it is still in the works and they are looking for individuals who would like to help with the project. Fence permit issues were discussed briefly.

 

Public Comment. Dave Huntley is the new American Legion post commander and they will be meeting and discussing the veterans memorial project.

 

Motion by Ohlson, second by Liston to adjourn at 7:50 p.m.

Ayes: All Present, Motion Carried.

 

 

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

July 14, 2020 Regular Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

July 14th, 2020

The Ogden City Council met in Regular Session on Tuesday, July 14th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743 and was available to the public to attend in person. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, Police Chief Mick Bailey and City Attorney Lee Johnson. Additional attendees present were Jim Turbes, KWBG and 5 guests.

 

Weber made a motion, Anderson seconded to approve the agenda as presented.

Ayes: All Present, Motion Carried.

 

Department reports were presented. Mayor Good spoke on behalf of Sewer Superintendent Chad Thede that the pay request for JB Holland is acceptable. The project is on schedule. Administrator Emily Clausen to RSVP for 3 with own transportation to the Homes for Iowa Open House in Newton, July 22nd. Revenue comparisons from 2017 to current for RUT and LOST were presented and discussed due to the pandemic and its effects on the budget. Dan Buzzell is looking at purchasing a new chipper with OMU.

 

Mayor Good asked if there were any questions or items to be removed from the Consent Agenda. No requests were made.

 

Reimers made a motion, Ohlson seconded to approve the following items on the Consent Agenda: 1) Minutes of Tuesday, June 9th, 2020 regular meeting. 2) Treasurer’s Report for June 2020. 3) Claims List from June 6th through July 10th, 2020. 4) Alcohol license renewal for Dollar General for 2020-2021. 5) Building permits for June 2020. 6) Resolution No. 202007-492 approving a total of $100.00 for special assessment to responsible property in Ogden, Iowa. 7) Beaver Creek Watershed Improvements Project Pay Request No. 3 to J.B. Holland for $189,000.78. 8) Renew contract with Tyler Technologies for 12/1/2020 to 11/30/2021.

Ayes: All Present, Motion Carried.

 

TREASURER’S REPORT:

 

BEGINNING BALANCE: 2,626,258.71

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND6,803.9463,375.2650,000.00
110-ROAD USE TAX12,232.814,870.96
112-TRUST & AGENCY1,032.63
121-L.O.S.T.15,609.69125,000.00
160-RURAL FIRE42,551.80
177-ASSET FORFEITURE
200-DEBT SERVICE598.4416,159.94
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT21,885.294,861.48
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND71,339.79
610-SANITARY SEWER63,243.9155,995.3639,342.5928,650.00
612-SEWER SINKING FUND239,024.1428,650.00
740-STORM SEWER3,007.6842,039.49
GRAND TOTAL:166,966.19426,326.6367,992.5928,650.00249,596.04

ENDING BALANCE:   2,406,240.86

 

CLAIMS LIST:

 

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES JUNE 2020 $         187.23
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         292.77
DEARBORN GROUPLIFE INSURANCE COVERAGE 7/1-9/30/20 $         757.80
DELTA DENTALDENTAL INSURANCE COVERAGE 7/1-7/31/20 $         285.24
EFTPS6.12.2020 FEDERAL PAYROLL TAXES $      3,251.09
EFTPS6.26.2020 FEDERAL PAYROLL TAXES $      3,462.53
EFTPS7.10.2020 FEDERAL PAYROLL TAXES $      3,857.54
HSA BANKHEALTH SAVINGS ACCOUNT JULY 2020 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-JUNE 2020 $      1,169.00
IA WORKFORCE DEVELOPMENTQ2 2020 UNEMPLOYMENT TAX $         105.48
IMAGETEKRADIX SUBSCRIPTION-JULY 2020 $         130.00
INGRAMBOOKS-LIBRARY DIRECT STATE AID $         234.58
IOWA PRISON INDUSTRIESSIGNS $         322.74
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-JULY 2020 $           59.10
IPERSRETIREMENT-JUNE 2020 $      4,745.58
LUSK ENTERTAINMENT GROUP INCPROGRAM – LIBRARY DIRECT STATE AID $         200.00
MIDAMERICA BOOKSBOOKS-LIBRARY-L.A. GOOD TRUST $         498.75
SYSTEMS TECHNOLOGY GROUP INCPROGRAM – LIBRARY DIRECT STATE AID $         495.00
UMBFEES FOR BOND PAYMENT DRAINAGE PROJ $         250.00
VERIZONCELL PHONE SERVICE 5/16-6/15/2020 $         239.44
VISION BANK2015 FIRE TRUCK PAYMENT $   15,909.94
WELLMARKHEALTH INSURANCE JULY 2020 $      8,154.78
WOODRUFF CONSTRUCTION2422-13B WWTF UPGRADE PAY# 23B $   38,000.00
 TOTAL: $   84,108.57

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – JULY 2020 $         781.81
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-JUNE ’20 $         121.19
ACCESS SYSTEMS-PDNEW COMPUTER/INSTALL $      1,856.26
AFLACAFLAC CONTRIBUTION-JULY 2020 $         335.22
AGSOURCE COOPERATIVEWASTEWATER TESTING $      1,236.50
ARNOLD MOTOR SUPPLYVEHICLE MAINTENANCE SUPPLIES $           60.00
BOONE COUNTY LANDFILLCITY WIDE CLEANUP FEES $           52.16
BOONE COUNTY LANDFILLFY2021 ASSESSMENT $   10,220.00
BOONE COUNTY RECORDER’S OFFICEMACE HOUSING REHAB FILING FEE $              7.00
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-JULY ’20 $      4,954.17
BOONE NEWS REPUBLICANNEWSPAPER SUBSCRIPTION-LIBRARY $           54.00
BURT PUBLIC LIBRARYBOOKS-LIBRARY $         150.00
CAPITAL SANITARY SUPPLYCOVID SUPPLIES-LIBRARY $         106.28
CITY OF DES MOINESSLUDGE DISPOSAL $      5,298.29
CREATIVE PRODUCT SOURCE, INCDISPOSABLE FACE MASKS $         220.37
DAVE ENSLEYLGCC RENTAL FEE RETURN 7.25.26.2020 $         100.00
DEMCOSUPPLIES $         102.48
DR. FUEL GOODFUEL TANK CLEANING $      1,090.00
EMMETSBURG PUBLIC LIBRARYBOOKS-LIBRARY $           18.62
EMPOWERMENT SOLUTIONSQ2 2020 WEB HOSTING SERVICE $         225.00
EMPOWERMENT SOLUTIONSPROFESSIONAL SERVICES- CR. CARD GATEWAY $         900.00
EVERLASTINGSFUNERAL PLANT $           50.00
FOX ENGINEERING102319B STREET REPAIR PLANNING $         200.00
FOX ENGINEERING701818A WATERSHED SPONSORED PROJECT $   11,489.95
FOX ENGINEERING869220A SE 4TH SEWER INVESTIGATION $         225.00
FOX ENGINEERING242213B WWTP IMPROVEMENTS $      2,031.15
GARDEN GATEMAGAZINE SUBSCRIPTION-LIBRARY $           45.00
HUTCHINS CONSTRUCTIONPROPERTY MAINTENANCE $           95.00
INGRAMBOOKS-LIBRARY $         876.72
IOWA HISTORY JOURNALMAGAZINE SUBSCRIPTION-LIBRARY $           18.95
IOWA LEAGUE OF CITIESMEMBERSHIP DUES 7/1/20-6/30/21 $      1,421.00
IOWA ONE CALLLOCATING REQUESTS MAY 2020 $           38.70
JB HOLLANDBCWI 7018-18A PAY REQUEST # 3 $ 189,000.78
MCGRAW SENIOR CENTERQUARTERLY DONATION (Q2 2020) $         600.00
MDS RECORDS MANAGEMENTRECORDS STORAGE $              2.67
MICHAEL FRAZIERMOWING JUNE 2020 $      2,340.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS $         144.08
MIDWEST GAME & FISHMAGAZINE SUBSCRIPTION-LIBRARY $           16.97
NEESE, INCDIXIE CHOPPER PARTS $           26.24
OGDEN FARM & FEEDSUPPLIES $      1,094.57
OGDEN MUNICIPAL UTILITIESSANITATION Q2 2020 $      2,250.00
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 5/22-6/21/2020 $      1,657.20
OGDEN MUNICIPAL UTILITIESUTILITIES  5/22-6/21/2020 $      6,595.77
OGDEN MUNICIPAL UTILITIESGAS TAX REFUND JAN-JUNE 2020 $         532.38
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE JULY 2020 $         709.96
PRODUCTIVITY PLUS (VETTER EQUIP)FILTERS $           26.75
QUICK OILFUEL-JUNE 2020 $      1,348.91
REGION XII COUNCIL OF GOVERNMENTSASSOCIATE MEMBER DUES FY21 $      2,698.08
REVEALMAGAZINE SUBSCRIPTION-LIBRARY $           22.00
SHERWIN-WILLIAMSPAINT $         292.15
SMART APPLE MEDIABOOKS-LIBRARY $         508.52
TOM WALTERSGARBAGE SERVICE-JUNE 2020 $           90.00
VISASUPPLIES $         728.21
VISION BANKCASH MGMT FEE-JULY 2020 $           20.00
 TOTAL: $ 255,086.06

 

 

One permit was presented for review. Trent and Jean Mallicoat for a privacy fence at 512 SE 2nd Street.

 

The City of Ogden received one bid for micro surfacing and one bid for road repairs. Motion by Weber, second by Ohlson to approve the bid from Fort Dodge Asphalt Co. for micro surfacing in the amount of $90,205.00 and the bid from Manatt’s Inc. for various road repairs in the amount of $126,537.50.

Ayes: All Present, Motion Carried.

 

Property Issues: 1) 101 W. Sycamore, flowers/weeds in city right of way. Bridget Biersner and Ryne Hilsabeck spoke to the council regarding the wildflowers they planted in the city right of way. Police Chief Mick Bailey had stopped to ask why they were not mowing the ROW after it had reached 8 inches in height. After discussion the council was okay with the flowers as long as they mow when they stop blooming and to keep the weeds out. The council asked they get in touch with Street Superintendent Dan Buzzell when they are ready to put rock on the ROW on the southside of the home for parking. 2) 309 E. Division. Administrator Clausen updated the council on the progress of Daryl Johnson’s property. The home has had new windows installed, the exterior is being prepared for siding and the basement walls and footings are being set. 3) 213 NE 4th Street. City now has possession of the property. Dan Buzzell has been getting the yard cleaned up. Mick Bailey is working on removing the car and camper. The City will work on getting the well filled and the home taken down which has asbestos. Administrator to speak with Chris Whitaker at Region XII. 4) 125 W. Walnut, Walnut Street Wellness. Angela Christner submitted plans for the exterior of her building with new windows, doors and siding. She had also requested using two parking spaces for a private entry area on the west side. After much discussion, the council was not in favor of a “privacy area” on the city parking. No parking spaces can be assigned on the west side to keep from blocking the doors. Administrator to speak with Angela.

 

Public Hearing. Mayor Good closed the regular meeting at 7:52 p.m. to open the public hearing for the purpose of a setback variance request for Michael Ahrens at 225 SE 4th Street. No public comments. Application was complete with diagram and required utility signatures and signatures from those within 100’ radius. Council questioned if there would be sidewalls or just roof. Verified with Mike it is just roof, no sidewalls.

 

Mayor Good closed the public hearing and entered back into regular session at 7:57 p.m.

 

Motion by Ohlson, second by Weber to approve the setback variance request of 0’ for the side yard setback for Michael Ahrens at 225 SE 4th Street for a lean-to on the southside of his garage.

Ayes: All Present, Motion Carried.

 

Mayor’s Comments. Mayor Good will be speaking with the Ogden First Responders and Fire Chief Rick Sturtz on the status of Terry Will. He has been made aware that Terry Will has taken employment out of town and is no longer in town on a daily basis. Mayor Good also received a citizen complaint that there was not an officer available in Ogden on the 4th of July. Police Chief Bailey has spoken to the communications center and the sheriff’s office about the complaint. There was not an Ogden Police Officer on duty July 3rd or 4th but the sheriff’s department was covering for Ogden. When questioned how often they patrol, Chief Bailey stated they should be in Ogden at least 30 minutes every two hours.

 

Council Member’s Comments. Liston had concerns with some overgrown bushes and trees in the City ROW that are obstructing the view at several intersections. Administrator Clausen will send notices. Ohlson had questions about a property on 5th and Mulberry. The property owner has requested a building permit and are in the process of locating property pins. Administrator will send a notice about operating a business in a residential area. Anderson was following up on a recent complaint on SW Third. Chief Bailey is working on the complaint. Discussion was held on several other properties and sending notices to get nuisances abated. Liston also reported the garden is growing well. She sent vegetables to the food bank. She will be setting out vegetables at her home during garage sale weekend.

 

Public Comment. Dave Huntley stated he had made several calls to the sheriff’s department on July 3rd and July 4th. He was told there was not an officer on duty. He feels the city should advertise on the radio and newspaper to make individuals aware that Ogden does not allow fireworks. Councilmember Anderson said there was a lot of talk and misinformation on Facebook about fireworks. Administrator Clausen noted the City of Ogden does not post or respond to FaceBook comments. Reimers commented that the City of Ogden sewer department was also a big topic on FaceBook. Again, lots of misinformation being posted. Dave Huntley also spoke about overgrown shrubs in the alleyways. Administrator will make Dan Buzzell aware. Dave also noted the garden looks nice and thanked Margaret. Erich Kretzinger introduced himself at the meeting. He is running for a seat on the Boone County Board of Supervisors. Communication between the county and its surrounding communities is important to him. He has attended local town meetings and says we are all dealing with common problems. He would like to keep the lines of communication open and work together. He has been a former business owner, worked for Habitat and lived in Boone County for 30 years. Mayor Good welcomed him to attend our meetings any time. Councilmember Reimers noted that he is on the E911 and Communications Center board working with a committee that includes Jim Robbins and Dan Kolacia on an updated 28E agreement for the communications center and the entire county to include all towns.

 

Motion by Anderson, second by Reimers to adjourn at 8:42 p.m.

Ayes: All Present, Motion Carried.

 

 

Denny Good, Mayor

Attest: Emily Clausen, City Administrator

 

June 9, 2020 Regular Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

June 9th, 2020

 

The Ogden City Council met in Regular Session on Tuesday, June 9th, 2020 at 7:00 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, City Clerk Melanie Olesen, Library Director Lori Reutter, Street Superintendent Dan Buzzell, Sewer Superintendent Chad Thede, Rec Director Jessica Christensen and City Attorney Lee Johnson. Additional attendees present were Jim Turbes, KWBG and 3 guests.

 

Anderson made a motion, Liston seconded, to approve the regular meeting minutes of Tuesday, May 12th, 2020.

Ayes: All Present, Motion Carried.

 

Reimers made a motion, Ohlson seconded, to approve the May 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,726,318.09

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND30,298.1966,967.6250,000.00
110-ROAD USE TAX19,294.3912,512.12
112-TRUST & AGENCY9,172.77
121-L.O.S.T.15,609.69125,000.00
160-RURAL FIRE
177-ASSET FORFEITURE
200-DEBT SERVICE5,315.86106,050.00
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT3,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND300.00300.0071,339.79
610-SANITARY SEWER51,322.1035,990.1782,662.7028,650.00
612-SEWER SINKING FUND28,650.00
740-STORM SEWER2,923.1894,838.35
GRAND TOTAL:133,936.18316,358.26111,612.7028,950.00249,596.04

ENDING BALANCE:   2,626,558.71

 

Ohlson made a motion, Anderson seconded, to approve the following claims:

 

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES MAY 2020 $         187.23
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $         565.48
DELTA DENTALDENTAL INSURANCE COVERAGE 6/1-6/30/20 $         652.86
EFTPS5.15.2020 FEDERAL PAYROLL TAXES $      3,072.23
EFTPS5.29.2020 FEDERAL PAYROLL TAXES $      3,304.97
HSA BANKHEALTH SAVINGS ACCOUNT JUNE 2020 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-MAY 2020 $      1,641.00
IA FINANCE AUTHORITYSEWER LOAN C0897R-WRR $ 131,734.14
IA FINANCE AUTHORITYSEWER LOAN MC05I29R $ 107,290.00
IMAGETEKRADIX SUBSCRIPTION-JUNE 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-JUNE 2020 $           59.10
IPERSRETIREMENT-MAY 2020 $      6,838.37
LIBERTY MUTUALWORKERS COMP INS INSTALLMENT # 2 $      3,647.71
VERIZONCELL PHONE SERVICE 5/16-6/15/2020 $         238.12
WELLMARKHEALTH INSURANCE JUNE 2020 $      8,154.78
 TOTAL: $ 269,015.97

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – JUNE2020 $         781.81
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-MAY ’20 $         121.19
ACCESS SYSTEMS-LIBRARYLAPTOP/IT INSTALLATION $      4,399.51
AFLACAFLAC CONTRIBUTION-JUNE 2020 $         335.22
AGSOURCE COOPERATIVEWASTEWATER TESTING $      3,229.00
ALL AMERICAN TURF BEAUTY INCCEMETERY WEED CONTROL $      1,137.90
BOMGAARSUNIFORM ALLOWANCE STREET/SEWER $         659.75
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-JUNE’20 $      4,833.33
CAPITAL SANITARY SUPPLYCLEANING SUPPLIES/LIBRARY $           59.72
DOLLAR GENERALSUPPLIES $           55.20
EMCDEDUCTIBLE REIMBURSEMENT $         250.00
FOX ENGINEERING242213B WWTP IMPROVEMENTS $      2,562.10
GOOD LAWNCARE SERVICESWEED & FEED – LGCC/CITY PARK/LIBRARY $         550.00
HERTZ FARM MANAGEMENTLGCC RENTAL FEE RETURN 6.10.2020 $           75.00
HUTCHINS CONSTRUCTIONPROPERTY MAINTENANCE $         165.00
INGRAMBOOKS-LIBRARY $      1,051.90
IOWA ONE CALLLOCATING REQUESTS APRIL 2020 $           40.80
JB HOLLANDBCWI 7018-18A PAY REQUEST # 2 $   39,342.59
LESTER REFRIGERATIONREFRIGERATOR REPAIR-LGCC $         248.36
MDS RECORDS MANAGEMENTRECORDS STORAGE $              2.67
MICHAEL FRAZIERMOWING MAY 2020 $      2,555.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS/HELP WANTED/ADS $         294.13
OGDEN FARM & FEEDSUPPLIES $         936.38
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 4/24 – 5/22/2020 $      1,801.35
OGDEN MUNICIPAL UTILITIESUTILITIES  4/24 – 5/22/2020 $      4,426.35
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE JUNE 2020 $         695.07
PARAGON INTERNATIONALPOPCORN MACHINE-YOUTH REC $         356.00
PAT CLEMONS, INCPOLICE VEHICLE MAINTENANCE $           46.50
PREFERRED PEST MANAGEMENTQUARTERLY PEST CONTROL CITY HALL $           50.00
QUICK OILFUEL-MAY 2020 $      1,203.37
QUILLSUPPLIES/LIBRARY $         319.45
R&W POWERFUEL CAP $              9.99
SMITHSONIANMAGAZINE SUBSCRIPTION/LIBRARY $           39.00
TERRACONSOIL TESTING BC WATERSHED IMPROV. PRO. $      2,676.50
TOM WALTERSGARBAGE SERVICE-MAY 2020 $           90.00
TROY NICHOLSLGCC RENTAL FEE RETURN 7.11.2020 $           75.00
TRUE PITCH, INC.FIELD GROOMER-YOUTH REC $      3,361.32
USA BLUEBOOKTEST STRIPS-SEWER $           39.93
US POST OFFICEPO BOX RENEWAL FEE/LIBRARY $           94.00
VISASUPPLIES $      2,567.04
VISION BANKCASH MGMT FEE-JUNE 2020 $           20.00
WASHED WHITEWINDOW CLEANING- LIBRARY $           25.00
WTS MEDIASUPPLIES/LIBRARY $         212.98
 TOTAL: $   81,795.41

 

Ayes: All Present, Motion Carried.

 

Three permits were presented for review. Troy Straight for a wood privacy fence at 201 W. Elm Street, Susan Bohannon (Gliem) for a wood privacy fence at 520 W. Elm Street and Michael & Alexa Peterson for privacy and chain link fence at 201 NE 4th Street Place. Administrator Clausen spoke to council about a building permit request for a 60×70 Morton building at 201 SW 5th Street. There are many unanswered questions regarding property lines, setbacks, building size, business, etc. Clausen to speak to property owner before proceeding with permit. Clausen also spoke to council about Daryl Johnson’s variance and permit for 307 E. Division. There has been little progress on this property and concern for safety due to condition of the home and fencing. Council wants to see significant progress within the next 30 days.

 

Department Reports were presented. Sewer Superintendent Chad Thede updated council on the watershed project. It is 90% complete and they have been very good to work with. Fencing and seeding should happen next week. The sewer plant handled our recent high rainfalls very well. FOX will be having a presentation in Dubuque and Okoboji on our new treatment system. It will also be featured in a magazine. Library Director Lori Reutter says the library board has voted to keep the library closed until July with curbside service only. The new food pantry box will be set up this week outside the library. The summer reading program will also begin virtually. Street Superintendent Dan Buzzell talked about road use tax dollars and moving forward with road maintenance. Administrator Clausen noted our annual audit is scheduled for the week of July 27th. Rec Director Jessica Christensen updated council on the softball/baseball season and her concerns. Sponsorship for baseball/softball will carry over for next year. She has purchased a new drag and now has a mower to use. Jess would like to meet with the school again on how to proceed with some volunteer work that could be done to the fields now. The web page is being updated to accept online registrations. This will make registrations easier for everyone and save on printing. Jess is now taking over the soccer program as well.

 

Public Comment. Mayor Denny Good appreciates what has happened during this COVID-19 time and those making the effort to protect ourselves and the community. The playground has re-opened and he is hoping restroom facilities will he addressed by the Governor’s office next week. We will post signs and prepare when those are re-opened. Dave Ohlson stated the grocery store area looks good. Tyler Wisecup will grade and seed the city lot and keep the weeds down this year. He will also be removing the sidewalk when the time comes. Dave Huntley had concerns as to why there were individuals at the council meeting and that we need a better system if this is the new norm. He felt this was one sided. He also asked if there was going to be an ice cream shop at the old vet location. Mayor Denny Good noted the council members had issues with call in at the last meeting (there was loud interference with everyone on the line so a couple hung up and that seemed to resolve the noise) so they came to city hall. We practiced social distancing and kept at least six feet between those in attendance. There was no information being shared around the room. The only information the council had was what was provided in their packets. Nothing has been brought to the council about an ice cream shop. Brian Reimers stated that he has also been on numerous conference calls or zoom meetings that are hit and miss. Jason Weber had concerns about 101 W. Cherry and a temporary fence being put up. The renter has inquired at city hall about a fence permit with nothing returned to city hall at this time. Weber also has shared his concerns over a property at Chestnut and NW 4th Street. This too has been addressed. There was some question about when Casey’s will begin construction. They are currently tearing down the homes. No word yet on new construction plans to begin. Lori Anderson said Legacy has had a good response of the grocery store survey. Legacy will continue to work with Cybiz and pursue a store. Margaret Liston updated council on the community garden. It is coming along nicely. Things are growing well and it has been fun. They may consider setting up a table for drive through pick up when more vegetables are ready.

 

Street Superintendent Dan Buzzell met recently with the street committee and discussed different end loaders with attachments and costs. The grader will be traded in and the current end loader up for bid. Motion by Ohlson, second by Weber to approve the recommendation of the street committee to purchase a Case end loader with attachments.

Ayes: All Present, Motion Carried.

 

Motion by Weber, second by Liston to approve the Beaver Creek Watershed Improvements Project pay request #2 to J.B. Holland for $39,342.59.

Ayes: All Present, Motion Carried.

 

CHEERS would like approval for clean-up days on June 20th. Due to COVID-19 the group has decided to provide dumpsters on the south side of the City Park and not have any volunteers involved with cleanup. Individuals will need to dump their own items. Roll offs will be labeled. OMU employees will be going around town to chip branches that have been placed at the curb. Tyler Wisecup will have his employees supervise the area so individuals are not dumping unacceptable items. This is for the City of Ogden residents ONLY. Those who reside outside the city limits will be turned away. The dumpsters will be available from 6 a.m. to noon on Saturday, June 20th. There were some questions regarding town wide garage sales. Due to COVID-19 Ogden Legacy has cancelled town wide garage sales, this is not a city sponsored event.

 

Motion by Weber, second by Anderson to approve the beer and liquor license for the Lucky Pig pending dram insurance clearance.

Ayes: All Present, Motion Carried.

 

Motion by Ohlson, second by Weber to approve a cigarette permit for Dollar General pending receipt of application and payment.

Ayes: All Present, Motion Carried.

 

COVID-19 updates. Ogden City Hall will remain closed through June and will re-evaluate at that time. We have been able to serve the community by phone and email, utilizing the drop box and social distancing when needed. There were some concerns about businesses not following the 50% capacity and social distancing requirements. As of 8 a.m. June 12th the Governor has lifted the 50% capacity from businesses, but social distancing still needs to be followed as well as other recommendations to slow the spread of COVID-19.

 

Motion by Reimers, second by Ohlson to adjourn at 8:10 p.m.

Ayes: All Present, Motion Carried.

 

 

Denny Good, Mayor

Attest: Melanie Olesen, City Clerk

 

May 12, 2020 Regular Council Meeting Minutes

STATEMENT OF COUNCIL PROCEEDINGS

May 12, 2020

The Ogden City Council met in Regular Session on Tuesday, May 12th, 2020 at 7:10 p.m. electronically via conference call at the following phone number: 978-990-5000, access code 413743. This meeting was conducted electronically due to federal and state government recommendations in response to COVID-19 pandemic conditions, pursuant to Governor Reynolds’ Proclamation of Disaster Emergency dated March 19, 2020. Mayor Denny Good presided. Members present were Councilman Jason Weber, Councilman David Ohlson, Councilman Brian Reimers, Councilwoman Lori Anderson and Councilwoman Margaret Liston. City staff present were City Administrator Emily Clausen, Library Director Lori Reutter, Street Superintendent Dan Buzzell, Police Chief Mick Bailey and City Attorney Lee Johnson. Additional attendees present were Steve Soupir, FOX Engineering; Jim Turbes, KWBG and 2 guests.

 

Anderson made a motion, Liston seconded, to approve the regular meeting minutes of Tuesday, April 14th, 2020.

Ayes: All Present, Motion Carried.

 

Reimers made a motion, Ohlson seconded, to approve the April 2020 Treasurer’s report.

Ayes: All Present, Motion Carried.

BEGINNING BALANCE: 2,678,106.71

FUNDRECEIVEDEXPENDEDTRANSFER INTRANSFER OUTINVEST-
MENTS
001-GENERAL FUND227,953.63123,818.2325,303.0050,000.00
110-ROAD USE TAX23,804.687,823.53
112-TRUST & AGENCY73,653.58
121-L.O.S.T.13,288.386,350.00125,000.00
160-RURAL FIRE6,563.5041,183.00
177-ASSET FORFEITURE
200-DEBT SERVICE42,684.1715,880.00
301-PARK IMPROVEMENTS
302-POLICE CAR
303-TRUCK FUND
305-KOUHNS FUND PROJECT
306-FIRE EQUIPMENT6,563.503,256.25
307-SEWER PROJECTS
309-WARNING SIREN FUND
310-DOWNTOWN IMPROVEMENTS
312-EMS EQUIPMENT FUND
313-STREET EQUIPMENT FUND
500-PERPETUAL CARE FUND71,039.79
610-SANITARY SEWER61,095.94245,252.427,668.5028,650.00
612-SEWER SINKING FUND28,650.00
740-STORM SEWER2,999.478,865.79
GRAND TOTAL:445,479.85405,236.9777,501.5069,833.00249,296.04

ENDING BALANCE:   2,726,318.09

 

Ohlson made a motion, Weber seconded, to approve the following claims:

 

         PAID CLAIMS:                                                              

ACCESS SYSTEMSMONTHLY COPIER CHARGES APRIL 2020 $         189.89
BLACK HILLS ENERGYMONTHLY GAS SERVICE CHARGE $      1,025.41
DELTA DENTALDENTAL INSURANCE COVERAGE 5/1-5/31/20 $         652.86
EFTPS4.17.2020 FEDERAL PAYROLL TAXES $      3,295.24
EFTPS5.1.2020 FEDERAL PAYROLL TAXES $      3,081.93
HSA BANKHEALTH SAVINGS ACCOUNT MAY 2020 $      1,499.98
IA DEPT OF REVENUESTATE PAYROLL TAXES-APRIL 2020 $      1,173.00
IMAGETEKRADIX SUBSCRIPTION-MAY 2020 $         130.00
IOWA RURAL WATER ASSOCIATIONVISION INSURANCE-MAY 2020 $           59.10
IPERSRETIREMENT-APRIL 2020 $      4,816.14
VERIZONCELL PHONE SERVICE 3/16-4/15/2020 $         238.12
WELLMARKHEALTH INSURANCE MAY 2020 $      8,154.78
 TOTAL: $   24,316.45

        UNPAID CLAIMS

ACCESS SYSTEMSTOTAL IT CARE – MAY 2020 $         757.33
ACCESS SYSTEMS-LIBRARYMONTHLY COPIER CHARGES-APRIL ’20 $         121.19
AFLACAFLAC CONTRIBUTION-MAY 2020 $         335.22
AGSOURCE COOPERATIVEWASTEWATER TESTING $         723.50
AUTOMATIC SYSTEMS CO.WWTP EQ BASIN TRANSMITTER $      3,735.00
BEV LINDGRENLGCC RENTAL FEE RETURN 6.13.2020 $           37.50
BOOK SYSTEMS, INC.TECH WEB HOST SUPPORT/LIBRARY $      1,931.00
BOONE COUNTY SHERIFF’S OFFICE28E AGREEMENT FOR SERVICE-MAY ’20 $      4,833.33
CAPITAL SANITARY SUPPLYCLEANING SUPPLIES/LIBRARY $           89.72
CREATIVE PRODUCT SOURCE, INC.ANTIMICROBIAL WIPES $           77.43
DIGITAL-ALLYCLIPS FOR BODY CAMERAS $              8.00
DRAINTECHSEWER REPAIR/JET $         325.00
FELD FIREEQUIPMENT PURCHASE/MAINTENANCE $         400.00
FOX ENGINEERING701818A OGDEN BEAVER CREEK IMPROV. $      7,064.88
FOX ENGINEERING102319B OGDEN ST REPAIR PLANNING $      3,000.00
GOOD LAWNCARE SERVICESWEED & FEED – LINCOLN PRAIRIE PARK $           41.00
INGRAMBOOKS-LIBRARY $      1,529.19
IOWA ONE CALLLOCATING REQUESTS JAN/FEB/MARCH 2020 $           35.20
IOWA PIPE AND GRADINGDITCH DRAIN REPAIR/GRATE INSTALL $      5,000.00
IOWA PRISON INDUSTRIESSIGNS $         519.50
JASON MARTINSEWER TAP FEE REIMBURSEMENT $         200.00
JB HOLLANDBCWI 7018-18A PAY REQUEST #1 $   82,662.70
JEFF GORMANSTREET SWEEPER REPAIR $         250.00
MALINDA HUGH-REYNOLDSPARK SHELTER RENTAL FEE RETURN 5.17.2020 $           25.00
MDS RECORDS MANAGEMENTRECORDS STORAGE $              2.67
MICHAEL FRAZIERMOWING APRIL 2020 $      2,270.00
MID-AMERICAN PUBLISHING CORPLEGAL PUBLICATIONS $         320.54
MOFFITT’S FORDPOLICE VEHICLE MAINTENANCE $           37.63
OGDEN FARM & FEEDSUPPLIES $         808.44
OGDEN MUNICIPAL UTILITIESSTREET LIGHTS 3/25 – 4/24/2020 $      1,906.99
OGDEN MUNICIPAL UTILITIESUTILITIES  3/25 – 4/24/2020 $      6,639.55
OGDEN TELEPHONE COMPANYMONTHLY PHONE SERVICE MAY 2020 $         692.07
QUICK OILFUEL-APRIL 2020 $         399.67
ROTO-ROOTERSLUDGE HAULING $   14,506.23
ROTO-ROOTERCAMERA SEWER LINES SE 4TH ST $         735.00
R&W POWERPOLE SAW $         687.08
SHERMAN WILLIAMSPAINT FOR PARK RESTROOMS $         219.16
THE PAVEMENT DOCTORSTREET PATCHING $      2,390.40
TOM WALTERSGARBAGE SERVICE-APRIL 2020 $           90.00
UMBDRAINAGE PROJECT LOAN/INTEREST PAYMENT $ 106,050.00
UNITED SEEDS, INCGRASS SEED $           61.88
VISASUPPLIES $      1,014.61
VISION BANKCASH MGMT FEE-MAY 2020 $           20.00
 TOTAL: $ 252,553.61

 

Ayes: All Present, Motion Carried.

 

Six permits were presented for review. Orvale Miller for a storage shed at 615 NW 7th St., Sandra Shannon at 320 SW 7th St. Pl. for a wood and chain link fence; Matthew Fix for a wood privacy fence at 249 S. 1st St., Dillan VanZwol for a wood and chain link fence at 231 SW 6th St., Jason Gengler for a chain link fence at 208 SE 4th St. and Mitchell Jebson for a wood fence at 238 SE 2nd St.

 

Department Reports were presented. Dan Buzzell is looking to replace the endloader. He has looked at several options. The street committee will meet this week to look over options. He will trade in the grader and put the current endloader up for sale. Library Director Lori Reutter added curbside pick up is still available at the library. They will be considering a phased reopening in June.

 

Public Comment. Margaret Liston updated council on the community garden. Marilyn Good has provided the garden space. OMU has installed a hydrant and meter. Bill Martin from Boone has provided onion sets, potatoes and peppers. They also have tomatoes and lettuce and a variety of other vegetables planted. If anyone is interested in helping with the garden (weeding/watering/monetary/supplying grass clippings/etc.) please contact Margaret Liston. Emily Clausen updated council on things happening at Glenwood Cemetery. Some trees are being trimmed and removed this week. Brian Reimers and Pat Carson have finished taking photos of all of the stones. Lori Anderson has been working around the shelter house weeding and planting flowers. Lori Anderson updated the council on the status of the grocery store. Legacy is in the process of purchasing the land from Brent Clark and they are working with CyBiz from ISU on a study for plans/options for a grocery store. They may be interested in the city green space next to the old store in the future. Boone Economic Growth Corporation is also helping with funding for the cost of the study from CyBiz.

 

Public Hearing. Mayor Good closed the regular meeting at 7:20 p.m. to open the public hearing for the purpose of amending the current budget for the fiscal year ending June 30, 2020. No public comments.

 

Mayor Good closed the public hearing and entered back into regular session at 7:21 p.m.

 

Motion by Reimers, second by Anderson to approve Resolution No. 202005-491 approving the Budget Amendment for Fiscal Year ending June 30, 2020 as published.

Ayes: All Present, Motion Carried.

 

CHEERS would like approval for clean-up days on June 20th. However, with the COVID-19 concerns they are considering cancelling at this time. Motion by Weber, second by Liston to table action on this item at this time. Council will wait to see what actions are taken by the Governor.

Ayes: All Present, Motion Carried.

 

Motion by Anderson, second by Liston to approve cigarette permits for Casey’s General Store.

Ayes: All Present, Motion Carried.

 

Mayor Good appointed Margaret Liston for another term on the HIRTA Committee.

 

Brian Reimers discussed the Emergency Management and 911 Commission levy with the council. If the county would move forward with this levy the City of Ogden would no longer pay the communications center from the city budget. All taxpayers would pay the levy which would resolve the shortfalls of the county to fund emergency management and the communications center. An example of some proposed rates was given to council. Some bullet points to consider: *Everyone would pay equally according to their value of property * Equalization of taxes throughout the county *No more double-taxing in the Cities of Boone, Ogden and Madrid *More transparency of the communications budget *Long term solution to our current funding issue *Allowed by the Code of Iowa *Improved sustainability in the operations of the communication center. Fifty of Iowa’s 99 counties have this levy. This would have to come before a vote of the general public to be approved. The councilmembers have agreed to provide a letter of support from the City of Ogden.

 

Motion by Ohlson, second by Reimers to approve the Beaver Creek Watershed Improvements Project pay request #1 to J.B. Holland for $82,662.70. Steve Soupir updated council on the project. Grading work is done and they are now waiting on materials. He noted that they have been good to work with.

Ayes: All Present, Motion Carried.

 

Motion by Reimers, second by Ohlson to adjourn at 8:00 p.m.

Ayes: All Present, Motion Carried.

 

 

            Denny Good, Mayor

Attest: Melanie Olesen, City Clerk